SECTION C Statement of Work_Production Hardware.docx

SECTION C-2 STATEMENT OF WORK

1.0 DESCRIPTION OF THE EFFORT.

The Contractor shall provide recommended solutions to the government to resolve Diminished Manufacturing Sources (DMSMS) and Obsolescence for all Ship Self Defense System (SSDS) Technology Insertion (TI) configurations. The SSDS is installed on carrier and amphibious ship classes: CVN 68 class, CVN 78 class, LPD 17 class, LHD 1 class, LHA 6 class, and LSD 41/49 classes.

The contractor shall also provide a warehousing facility and repair for all SSDS configurations both classified and unclassified.

The contractor shall procure and/or produce Ship Self Defense System (SSDS) hardware, to include ship principal components and component assemblies, Tactical Equivalents (TE), and Provisioned Item Orders (PIO). Production for Maintenance Assist Module (MAMs) Cabinets, Arming Units, and Portable Maintenance Aid (PMA) Laptops that will be required for installation of SSDS / MK6 MOD X. Contractor will deliver all materials using ODC funding.

1.1 Scope.

The contractor shall conduct engineering analysis for Government provided DMSMS and Obsolete hardware/components resulting in recommended replacement(s) for Government review and approval. After Government approval of recommended hardware/component solutions, the contractor shall procure required test units, conduct Form and Fit testing, create and submit an ECP to the Government for review and implementation, and update the applicable Technical Data Package(s) (TDPs).

The contractor shall maintain Configuration Management (CM) of all SSDS TDPs.

The contractor shall provide a warehousing facility to store SSDS hardware until delivery is requested by the Government. The contractor shall also maintain an accurate inventory list of all Government Furnished Equipment (GFE) in their possession and provide that information in accordance with CDRL A0002. The contractor shall provide and maintain warehouse space of no less than 30,000 square feet of secure, enclosed, climate-controlled storage facility. The facility shall be used to receive, store, stage and ship Government owned and commercial property in support of the contract. Warehouse facility shall be suitable for forklift operation of palletized of equipment. The contractor shall maintain forklift, pallet jacks, dock levelers, and related equipment necessary for safe and efficient operations. All equipment shall be subject to periodic government inspection. The contractor shall provide inventory records made available to the COR upon request.

Deliverable Data Item (See DD-1423):

CDRL A002: “Contractors Progress, Status and Management Report”

The contractor shall perform Repair / maintenance. Maintenance is performed by designated maintenance activities to augment stocks of serviceable material and to support organizational and intermediate levels of repair. Repair processes normally consist of inspection, test, repair, modification, alteration, modernization, overhaul, reclamation, or rebuilding of parts, assemblies, subassemblies, components, and equipment end items. In the event a component is beyond economic repair the contractor shall classify the material as condition code ‘H’ and ship to NSLC for material disposition.

The Contractor shall support organic and commercial organizations requesting permission to repair items for SSDS system users. This effort will require development of repair and test procedures. Testing of components repaired to reach a condition code of A. In some instances, the Government may provide cabinet level equipment requiring the contractor to disassemble to obtain component level carcasses requiring test and/or repair.

The contractor shall procure and/or produce assemblies, build principal components and/or component assemblies, test, package, and ship the principal components/component assemblies, tactical equivalents, spares, and provisioned items for the SSDS. Contractor will also be responsible for addressing production DMSMS.

The SSDS component assemblies through Technology Insertion (TI) 2016 Technical Refresh (TR) are defined in the Technical Data Packages (TDPs) (Attachment J-02), provided as Government Furnished Information (GFI) (Attachment J-02).

The Contractor’s obligation to perform this contract is in no way conditioned upon the Government provision of any facilities, material, property, equipment, services, or information, except as may otherwise expressly be provided herein. The contractor’s facilities shall be cleared in accordance with the attached DD 254 (Attachment J-01).

The Contractor shall ensure personnel coming in contact with; developing and designing; repairing, maintaining and updating; or handling classified material, data, or hardware, in a Secret Government space or another contractor’s facility, hold a valid SECRET clearance and shall be U.S. citizens exclusively.

The Government has identified the Program Manager, Production Operations Manager, Supply Chain Manager, DMSMS Manager, Repair Manager, and the Warehouse Manager as Key Personnel.

1.2 Data Rights (All CLINs).

In accordance with law and policy and with the provisions of this contract, Contractor personnel shall perform as required by this contract, and such work shall include working in cooperation and collaboration with Government personnel.

Performance of this contract work shall require the Contractor to access and use Government provided data (Attachment J-02) such as software, documentation, technical data, process and report templates, and the like. All software, documentation, technical data, and the like generated from such access and use shall remain Government-owned data and shall be included in an appropriate technical report or other deliverable.

The Contractor’s use of, and access to, Government-owned data shall neither constitute nor create Contractor rights or license to, such data; the only Contractor permissions to use and access the data shall be those necessarily required by the Contractor to perform the work herein.

2.0 APPLICABLE DOCUMENTS.

The following documents are applicable to the tasks described herein and are for use by the Contractor in the fulfillment of those tasks as described. These documents may be updated periodically; therefore, the Contractor shall comply with the latest versions unless instructed otherwise by the Government. In the event of any conflict between this SOW and the documents cited therein, the order of precedence defined in FAR 52.215-8 shall govern.

2.1 Government Documents.

2.2 Military Standards (MIL-STD).

2.3 DoD/DoN Regulations, Directives and Instructions.

2.4 SECNAV and OPNAV Instructions and Memoranda.

2.5 NAVSEA and PEO IWS Regulations, Directives and Instructions.

2.6 Military Handbooks and DoD Guidance.

2.7 Non-Government Documents.

2.8 Availability of Documents.

Copies of military handbooks, instructions, standards and specifications and DoD adopted non-Government standards may be obtained in accordance with Federal Acquisition Regulation (FAR) 1.105-2 (c). Copies of specifications, standards and data item descriptions cited in this solicitation, if listed in the DoD Index of Specifications and Standards (DoDISS) or the Acquisition Management Systems and Data Requirements Control List, DoD 5010.12-M (May 1993 incorporating Change 1, August 31, 2018) may be obtained from:

1. ASSIST database via the Internet at (https://assist.dla.mil/online/start/);

1. DoD issuances (http://www.dtic.mil/whs/directives);

1. DoN issuances PEO IWS 80 documents are included in the Government Furnished Information (GFI) (Attachment J-02);

1. By submitting a request to the Department of Defense Single Stock Point (DoDSSP) Building 4, 700 Robbins Avenue, Philadelphia, PA 19111-5094

1. Navy Data Acquisition Requirement Tool Lite (NDART-LITE) website at: (https://navlogtd.navy.mil/RDWeb/Pages/en-US/login.aspx?ReturnUrl=/RDWeb/Pages/en-US/Default.aspx)

Copies of non-Government publications, not listed in the DoDISS, may be obtained from the respective industry association. Requests for copies of documents not available from either source should be directed to the Contracting Officer’s Representative (COR).

3.0 REQUIREMENTS.

The following requirements shall be maintained throughout the life of this contract:

· Manufacturing Facility Location - All manufacturing facilities used to produce SSDS assemblies shall be within the continental United States.

· Supply Chain Management – All assemblies and supply chain management shall be procured from Government approved vendors and countries.

3.1 General. The work required by this contract for the SSDS assemblies, shall be performed in accordance with the SOW, and meet the requirements of the Technical Data Packages (TDPs), the SSDS System/Subsystem Specification (WS 35511( )), the respective Critical Item Development Specifications (CIDS), provided as GFI, and the Contract Data Requirements List (CDRL), DD Form 1423-1. Program information, deliveries and data shall be handled in accordance with the Contract Security Specification, (DD Form 254), (Attachment J-01).

3.1.1 Government Common Access Card (CAC). All main contracting point of contacts shall obtain and maintain CACs throughout the lifetime of the contract. The Contracting Officer’s Representative (COR) will assist with obtaining CACs.

3.2 Program Management and Control (All CLINs). The Contractor shall provide program management oversight to ensure all work conducted within this contract is planned and executed in a manner that will achieve all quality, schedule, and cost objectives.

3.2.1 Program Management Office. The Contractor shall establish a Program Management Office that is responsible for the management and control of the Program Management Plan (CDRL A001) elements in order to support the successful on-time delivery in accordance with the agreed to Contract Delivery Dates. The Program Management Plan shall incorporate detailed procurement, production, DMSMS resolution, warehousing, and repair planning, milestones, and metrics capable of supporting the execution of all tasks required by the Contract and this SOW. The Program Management Plan ensures all work associated with this contract is clearly and concisely demonstrated and meets all technical objectives within the Contractor’s established cost and schedule baseline.

Deliverable Data Item (See DD-1423):

CDRL A001: “Program Management Plan”

3.2.2 Program Manager. The Contractor shall designate a full time Program Manager (PM) to this contract and will ensure all work conducted within this contract is planned and executed in a manner that will achieve all management, technical, logistics, budget, and schedule objectives. The Contractor shall communicate and document its plans, processes, and approaches to meet all program requirements. The Contractor designated PM shall have the necessary authority to utilize the company’s resources to assure the SOW is accomplished. The Contractor designated PM shall be authorized to deal directly with PEO IWS 80.

3.2.3 Subcontractor Management. The Contractor is responsible for executing the requirements of this contract and shall institute appropriate management actions relative to subcontractor performance. Requirements that are contractually specified shall apply to Subcontractor performance; however, the Contractor shall be accountable for the subcontractor’s compliance and is responsible for ensuring all deliverables comply with the contract requirements.

3.2.4 Monthly Progress, Status and Management Reports. The Contractor shall deliver a Contractor’s Progress, Status and Management Report (CDRL A002) to the Government. Data item requirements shall include but are not limited to:

· Status of program events (e.g. Post Award Conference, Interchange Meetings, Program Reviews);

· Status of significant/major production and/or issue resolution;

· Cost reporting (funded, expended, monthly burn rates, and remaining funds) for all non-Fixed Firm Price (FFP) CLINs;

· Risk assessment;

· Environmental Safety and Occupational Health (ESOH) hazard status;

· Schedules for contract modifications and equipment production/deliveries;

· Action item status;

· Invoices submitted to Wide Area Work Flow (WAWF).

· Deficiencies in any Government Furnished Information (GFI) or equipment to meet requirements of this contract.

· Material procurement status (e.g. items in process at Contractor's facilities, items in process at a subcontractor's facility, items yet to be purchased, long lead status, COTS procurement concerns, any items substituted, and required licenses)

· Warehousing inventory

· Repair Status (e.g. type and quantities of repaired units since last report, inventory of carcasses, outstanding repair procedures and test plans requiring development/revisions)

Deliverable Data Item (See DD-1423):

CDRL A002: “Contractor’s Progress, Status and Management Report”

3.2.5 Contract Work Breakdown Structure (CWBS). The Contractor shall develop, deliver, and maintain a CWBS in accordance with MIL-HDBK-881( ). The CWBS shall be an essential reference document for planning, controlling, and reporting requirements. The Contractor shall provide traceability of subcontractor data supporting the prime CWBS. This CWBS shall be used to develop, maintain, and report all financial information related to efforts on this contract (CDRL A003).

Deliverable Data Item (See DD-1423):

CDRL A003: “Contract Work Breakdown Structure”

3.2.6 Integrated Master Schedule (IMS). The Contractor shall develop and maintain an IMS as directed by the Government for production and Engineering tasking under this contract as a Technical Report – Study/Services IMS (CDRL A004). The schedule shall include all items listed below:

1. Detailed Schedules. A graphical display of detailed activities and milestones which depict work activities in a particular work breakdown structure element, to include the criteria associated with each accomplishment of the WBS element as well as any additional activities necessary to display the work effort to detailed WBS; e.g. level 4-8 of the WBS as appropriately tailored.

1. Integrated Program Network. Logical diagram of all activities in the program. The key elements of the integrated network to be constructed in the IMS are as follows:

1. Milestone or event – A specific definable accomplishment in the program/project network, recognizable at a particular point in time. Milestones are numbered and may be contained within an activity box.

1. Activity or task – A time consuming element, e.g. work in progress between interdependent events, represented by an activity box.

1. Duration – Planned length of time needed to accomplish an event/activity.

1. Constraint – A line that defines how two activities or events are logically linked. It can take up to four (4) forms:

3. FS (finish to start) – An activity must finish before another can start.

3. SS (start to start) – An activity depends on the start of another activity.

3. FF (finish to finish) – One activity cannot finish until another activity is finished.

3. SF (start to finish) – An activity cannot finish until another activity starts.

1. Slack or float – Extra time available on an activity before it will impact an activity on the critical path.

1. Lag – The delay or wait period between two tasks.

1. Critical path – A sequence of activities in the network that has the longest total duration through the program or project Activities along the critical path have zero or negative slack/float. It should be easily distinguished on the report formats; e.g. a thick line, patterned or in red ink.

1. It shall display all of the proposed program activities, events, and milestones from contract award to the completion of the contract.

1. The schedule shall include a description of the approach that will be taken to limit the schedule risks identified as a result of the contractor’s risk assessment. Risk shall be defined considering impact on cost and technical performance and assessing of the probability of schedule change. Additionally, technical performance measurement tasks and their correlation with contractual cost/schedule elements permit assessment of the program effort in terms of the schedule as well as cost of work increments, only for CPFF CLINs. As technical performance measurement tasks, as well as cost reviews, reveal potential impacts to the schedule these risks will be identified.

Deliverable Data Item (See DD-1423):

CDRL A004: “Technical Report – Study/Services – Integrated Master Schedule”

3.2.7 Program Management Metrics.

3.2.7.1 The Contractor shall develop and propose program management metrics for program management including cost, schedule, and performance. These proposed program management metrics shall be presented at the Program Review for each effort under contract. The Contractor shall report these metrics in the Contractor’s Progress, Status, and Management Report (CDRL A002).

3.2.7.2 The Contractor shall maintain an ODC account for the shipment of GFM CONUS/OCONUS Yearly estimated delivery schedules will be provided as GFI. Expenditure status to be reported in accordance with CDRL A002 – Contractor’s Progress and Status Report.

Deliverable Data Item (See DD-1423):

CDRL A002: “Contractor’s Progress, Status and Management Report”

Deliverable Data Item (See DD-1423):

CDRL A006: “Presentation Material”

3.2.8 Meetings The Contractor shall coordinate, schedule, prepare, conduct, facilitate and participate in reviews, meetings and conferences specified herein.

3.2.8.1 Meetings All meetings shall be documented in CDRL A005 and CDRL A006. The Government may request to attend meetings between the prime and subcontractors. The Contractor shall provide the Government notice of any of the specified meetings, in writing, fourteen (14) calendar days in advance. At a minimum, the Contractor shall initiate, and support meetings identified within the paragraphs of this SOW.

Meetings shall occur Quarterly and Monthly. When the Quarterly Program Review and Monthly Interchange Meetings are coincident the Monthly Interchange Meeting shall be replaced by the Quarterly Program Review. The Quarterly Program Reviews and Monthly Interchange Meetings shall be conducted at the Contractor’s facility.

The Contractor shall participate in Government led Integrated Product Team (IPTs) and Working Integrated Project Team (WIPTs), conferences, executive and working level meetings. The Contractor shall support the formal technical reviews and conduct reviews in accordance with the PEO IWS/NAVSEA 05H Technical Review Manual (TRM) (Attachment J-02).

Deliverable Data Item (See DD-1423):

CDRL A005: “Report, Record of Meeting/Minutes”

Deliverable Data Item (See DD-1423):

CDRL A006: “Presentation Material”

3.2.8.2 Post Award Meeting. A Post-Award Meeting shall be conducted within sixty (60) calendar days of contract award. During the Post Award Meeting, the Contractor shall provide a detailed briefing on its management and contract execution strategy. The contract briefing shall include: any updates following the proposal submittal; an organizational overview; key personnel; material purchasing and Production Readiness Review (PRR) schedules; a description of the Repair strategy, Warehousing strategy, and the DMSMS strategy. A description of the Contractor’s quality process, including designation of the quality manager; and a discussion of risk and risk mitigation strategies shall be presented. The Contractor shall plan for a one-day Post Award Meeting.

The requirement for a Post Award Meeting shall, in no event, constitute grounds for excusable delay by the Contractor in performance of the contract. After Government review of the initial invoice, the Procuring Contracting Officer (PCO), COR and Contractor may meet to review the adequacy of the supporting documentation that is submitted in accordance with C-242-H002 POST AWARD MEETING (NAVSEA) (OCT 2018).

Deliverable Data Item (See DD-1423):

CDRL A005: “Report, Record, of Meeting/Minutes”

3.2.8.3 Program Management Reviews. The Contractor shall conduct monthly Program Management Reviews (PMRs) beginning three (3) months after the award and shall include a review of all CLINs. The PMRs, which may be conducted via Government-approved means, shall be documented with conference agendas, conference minutes, and presentation materials per CDRLs A005 and A006. The purpose of the reviews is to ensure that the approach and progress are technically sound, meet the requirements, and are properly documented in the design documentation. Minutes of meetings shall be delivered via CDRL A005 for all meetings that had a formal agenda. The Program Management Reviews shall include but not limited to the following:

1. Ensure a mutual understanding of the objectives and scope of the work

1. Review progress to-date

1. Review metrics

1. Review project deliverables

1. Validate detailed work plans

1. Confirm resolved issues and manage outstanding issues. This shall include status of significant problems faced by the program manager and current plans to resolve the problems or mitigate their impacts

1. Identify and evaluate risk factors and address areas where risk has changed

1. Identify problems with Government Furnished Information or Equipment, impacts, and work around plans or solutions

1. Report on the status of ESOH hazards, Configuration Management activities, design issues and engineering issues that impact system supportability Postproduction Readiness Review

The Contractor shall address schedule status, program risks and mitigation strategies and outstanding contract actions, upcoming contract actions and proposed contract actions. In addition to the bullets above, the Contractor shall include scope of work, production order, review progress, metrics, risk factors/changes, project deliverables, validate work plans, confirm resolved issues, manage outstanding issues, and mitigate impacts. The review shall contain an engineering overview to review engineering tasking, ECPs, DMSMS forecasting and resolution, Warehousing status, Level Repair, and Failure Summary Analysis Report (CDRL A007) to document the failure mechanism (root cause) and corrective action of each failure trend identified.

The Contractor shall provide a status on ESOH hazards, Configuration Management (CM) activities, design issues and engineering issues that impact system supportability.

Deliverable Data Item (See DD-1423):

CDRL A007: “Failure Summary and Analysis Report”

3.2.8.4 Production Program Reviews. Production Program Reviews shall include Organization Overview, Production Readiness Review (PRR) and SSDS principal component program structure, facilities, operations, quality, engineering, and contract overview and be conducted within sixty-one (61) calendar days of contract award and with each option exercise if deemed necessary by the Government. The Contractor shall provide an Integrated Master Schedule (IMS) in accordance with (CDRL A004), procurement and delivery schedules, production issues, supplier issues and risks. The Contractor shall provide identified defects, failure data, and acceptance test data.

The Engineering Overview shall include a summary of engineering tasking, ECPs (CDRL A011), Diminishing Manufacturing Sources and Material Shortages (DMSMS) forecasting and resolution (CDRL A017), and Failure Summary Analysis Report (CDRL A007) to document the failure mechanism (root cause) and corrective action of each failure trend identified. The Contracts Overview shall include outstanding contract actions, upcoming contract actions and proposed contract actions.

Deliverable Data Item (See DD-1423):

CDRL A004: “Technical Report – Study/Services –Integrated Master Schedule”

Deliverable Data Item (See DD-1423):

CDRL A007: “Failure Summary Analysis Report”

Deliverable Data Item (See DD-1423):

CDRL A011: “Engineering Change Proposal”

Deliverable Data Item (See DD-1423):

CDRL A017: “Diminishing Manufacturing Sources and Material Shortage (DMSMS) Health Analysis Report”

3.2.8.5 Integrated Product Team (IPT) Meetings. The Contractor shall participate in, provide inputs to, and support weekly IPT meetings to ensure integrated work across all elements of the SSDS Program. There may be up to three IPTs per week. One for DMS/MS, one for Repair, and one for production if they can’t be combined into one meeting.

3.2.8.6 Local Change Configuration Board (LCCB) and Enterprise Working Group (EWG) Meetings. The Contractor shall participate in and support monthly LCCB meetings and bi-weekly EWG meetings as directed by the Government

3.2.8.7 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Meetings. The Contractor shall participate in and support weekly DMSMS Technical Interchange Meetings (TIM). The Contractor shall prepare briefings that discuss the current status, forecast, and resolution of DMSMS in support of this meeting.

CDRL A017: “Diminishing Manufacturing Sources and Material Shortage (DMSMS) Health Analysis Report”

3.2.9 Quality Assurance. The Contractor shall adhere to a Quality Assurance (QA) system, documented in a Quality Assurance Program Plan (QAPP) (CDRL A008) that, at a minimum, meets the requirements of ANSI/ISO/ASQ 9001-2000, and ensures that the products delivered meet the requirements of the TDP and SOW. The Contractor shall be responsible for performance of all quality requirements for the items delivered under this contract. The quality system shall include provisions conforming to all production requirements cited in this contract including calibration, subcontractor control, failure diagnosis and corrective action, statistical process control, component and environmental screening, testing, and inspection. The Government does not require registration/certification of the Contractor’s quality system if ANSI/ASQ 9001-2015 or later is chosen as the implemented system. The Contractor shall notify the Government of all production testing failures. The Contractor shall have established manufacturing processes that ensure all equipment and related equipment produced under this contract is delivered without defects.

CDRL A008: “Quality Program Plan (QPP): Quality Assurance Program Plan (QAPP)”

3.2.9.1 Quality Assurance Program Plan (QAPP). The QAPP shall reference any Industry standard for which the Contractor has a current certification. The plan shall reference the Contractor's current Quality Manual, number or identification, and date. The plan shall then detail any changes, deletions or additions to the Contractor's standard requirements, and shall delineate the specific Industry workmanship standards and levels for soldering, printed wiring assembly, etc., that are to be applied to the program. The Government shall concur in use of any standard repair procedures and conditions for use on the program.

The QAPP shall include an organizational chart identifying the Product Assurance (PA) organization, names and titles of key PA personnel assigned to the program, and how the PA organization relates to the corporate structure. The QAPP shall include a proposed end item product flow including test & inspection points. The plan shall briefly address the following topics if different from or not included in the quality manual: quality audit frequency, depth, and independence; process certification and control of automated processes; "cannot duplicate" (CND) and nonconforming material processes; incoming inspection/test, certified supplier program and parts control; and any unique requirements for the program.

3.2.10 Configuration Management.

3.2.10.1 The Contractor shall maintain a Configuration Management Plan (CMP) based on the Configuration Management Plan (CMP) for the Ship Self Defense System provided as part of Attachment J-02. The Contractor’s CM efforts shall include configuration identification, configuration change control, hardware Configuration Status Accounting (CSA), configuration verification and audits, and configuration data management. The Contractor shall establish a CM process capable of processing required configuration changes in a time frame that enables identification, evaluation, and implementation of proposed changes without impact to production schedules. The Contractor shall provide their CM Plan to the Government for review and approval. (CDRL A009)

Deliverable Data Item (See DD-1423):

CDRL A009: “Supplier’s Configuration Management Plan”

The Contractor shall control the configuration of the configuration baseline documentation until submitted to, and approved by, the Government. Configuration documentation is baselined at Government approval; subsequent changes shall be processed in accordance with this SOW.

3.2.10.2 As-Built Configuration List (ABCL). The Contractor shall deliver an ABCL with each equipment delivery. The ABCL shall extend down to the Lowest Replaceable Unit/System Replaceable Assembly level (LRU) and shall include Item Unique Identification (IUID) data for each component that requires IUID marking (CDRL A020). The ABCL shall include firmware, Basic Input/Output System and/or Unified Extensible Firmware Interface detail (CDRL A010).

Deliverable Data Item (See DD-1423):

CDRL A010: “As-Built Configuration List”

CDRL A020: “Item Unique Identification (IUID) Marking Plan”

3.2.10.3 Engineering Change Proposal (ECP). The Contractor shall generate ECPs in accordance with Configuration Management Plan (CMP) for the Ship Self Defense System and deliver ECPs in accordance with CDRL A011. The contractor shall submit Requests for Variance (RFV) in accordance with the CMP and deliver in accordance with CDRL A012.

ECPs shall be delivered including drawing redlines, detailed analysis to include shock and thermal analysis of risk of impacts to previously performed qualification testing, analysis of impacts to the ability of the hardware to comply with CIDS requirements, and acceptance testing software modifications necessary to accommodate the design change.

CDRL A011 and CDRL A012 shall be submitted, as appropriate in accordance with the Government approved CMP. The Contractor shall:

0. Generate ECPs (CDRL A011) utilizing DD Forms 1692 and 1693 for Class I and II ECPs, containing the data necessary for the Government to render final Configuration Control Board (CCB) disposition.

0. Generate RFVs (CDRL A012) to request approval for any departure from a specific requirement(s) of the approved SSDS equipment baseline utilizing DD Form 1694.

Deliverable Data Item (See DD-1423):

CDRL A011: “Engineering Change Proposal (ECP)”

Deliverable Data Item (See DD-1423):

CDRL A012: “Request for Variance (RFV)”

3.2.10.4 Configuration Change Report. The Contractor shall maintain a Configuration Status Accounting Record (CSAR) and shall submit Configuration Status Accounting (CSA) information in accordance with SOW 3.2.10.6. The report shall include a record of all ECP or RFV changes to the Government supplied TDP. The CSA data shall be identified to the LRU level as defined in the TDP. This data shall be contained within the monthly Contractor’s Progress, Status, and Management Report. (CDRL A002)

Deliverable Data Item (See DD-1423):

CDRL A002: “Contractor’s Progress, Status and Management Report”

3.2.10.5 Affordability Based Change Management. If requested, the Contractor shall support the Government in the evaluation of proposed cost reduction system changes.

3.2.10.6 Specification Change Notices. The Contractor shall generate Specification Change Notices (SCNs) to propose, transmit, and record changes to baseline specifications or requirements documents. (CDRL A013)

Deliverable Data Item (See DD-1423):

CDRL A013: “Specification Change Notice (SCN)”

3.2.10.7 Configuration Status Accounting (CSA). The Contractor shall maintain the CSA Information to record and track status of the SSDS assemblies, hardware and software and provide the Government electronic access to the tracking status record throughout the term of the contract. The Contractor shall record CSA information for each piece of equipment as it is delivered. CSA information shall detail the current configuration of each end item, the documentation and identification numbers relating to each end item, and any changes to each end item as outlined in the MIL-HDBK-61( ). The as-built sheets for each delivered piece of equipment shall be provided to the Government. The Contractor shall submit a Configuration Status Accounting Information (CDRL A014) in accordance with MIL-HDBK-61( ) down to the Lowest Replaceable Unit, include a report identifying the CSA spreadsheet updates and activities in the monthly Contractor's Progress, Status, and Management Report (CDRL A002), and provide a final summary report of the CSA information upon the completion of the contract. The final summary report shall include a record of all ECP and/or RFV changes to the Government supplied TDP for the reporting quarter and at the end of the contract.

Deliverable Data Item (See DD-1423):

CDRL A002: “Contractor’s Progress, Status and Management Report”

Deliverable Data Item (See DD-1423):

CDRL A014: “Configuration Status Accounting Information”

3.2.11 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Management.

3.2.11.1 The Contractor shall identify, plan for and resolve production DMSMS and obsolescence issues and in conjunction with Government directed DMSMS and Obsolescence tasking for Fleet sustainment. The Contractor's DMSMS monitoring program shall include all material including parts and components provided by subcontractors. The Contractor shall have a DMSMS monitoring program that actively queries Original Equipment Manufacturer (OEMs) and data sources for potential obsolescence issues. The Contractor shall make agreements with OEMs to provide DMSMS forecasts of their products. The Contractor shall identify the occurrence of a DMSMS or obsolescence situation to the Government as early as possible and provide a proposed resolution plan that may include product upgrade, technology refresh, life time buys, bridge buys, and/or a redesign to meet the requirements of the contract.

DMSMS solutions shall be implemented in accordance with the Contractor’s Supplier Configuration Management Plan (CDRL A009) including changes implemented by vendors without the prior knowledge of the Contractor once discovered. The Contractor shall identify cost-effective resolutions (e.g., end of life procurement, bridge buy procurement, form-fit-function replacement, and engineering change). The Contractor shall, to the maximum extent possible, select products that have a lifetime greater than the timeframe required to execute one full year of full rate production under this contract. The product lifetime equals the timeframe that the product can be purchased from the OEM. Any products that do not meet this criterion shall be approved by the Government prior to final product selection. For the purposes of this contract, hardware, software, and/or firmware shall be considered obsolete when the item can no longer be procured in new condition from the OEM.

The Contractor shall develop a DMSMS Implementation Plan (CDRL A015).

The Contractor shall have an established process to notify the COR of any recall notices from suppliers of materials, components or products in the equipment. Such notices shall be provided to COR within two (2) calendar days after the Contractor receives notification. The Contractor shall develop and submit DMSMS Report (CDRL A016) to the Government within five (5) calendar days after the Contractor receives notification.

CDRL A009: “Supplier’s Configuration Management Plan

Deliverable Data Item (See DD-1423):

CDRL A015: “Diminishing Manufacturing Sources and Material Shortage (DMSMS) - Implementation Plan”

Deliverable Data Item (See DD-1423):

CDRL A016: “Technical Report – Studies/Services: DMSMS Reports”

3.2.11.2 DMSMS Forecasting Source Data. The Contractor shall submit a DMSMS Heath Analysis Report (CDRL A017) for all the equipment configurations to support production and/or changes to the equipment system implemented during production. The report shall include, but is not limited to, performance, supply, demand, and cost avoidance metrics. In conjunction with this report, the Contractor shall produce an analysis on all parts with end of life (EOL) dates within three months of each award. This report should include the Contractor’s recommendation for path forward (e.g. end of life procurement, bridge buy procurement, form-fit-function replacement and engineering change) for the equipment configurations.

The Contractor shall support the IWS 80.0 DMSMS Program and participate in weekly DMSMS meetings. The Contractor shall deliver all DMSMS records (CDRL A017) to the Government.

Deliverable Data Item (See DD-1423):

CDRL A017: “Diminishing Manufacturing Sources and Material Shortage (DMSMS) Health Analysis Report”

3.2.11.3 DMSMS Identification. The Contractor shall be responsible for identifying all changes that are required to avoid and/or resolve hardware, software, and firmware obsolescence issues which affects/may affect production of the equipment. The Contractor shall establish and implement a process to identify and immediately notify the Government of pending and emergent obsolescence issues and emergent vendor implemented changes associated with approved baselines. The Contractor shall provide to the Government for approval recommended options to resolve all Contractor or Government identified obsolescence issues. The Contractor shall track the obsolescence status and technology trends of the equipment and components and shall recommend consolidated technology refresh approaches.

When developing recommendations to resolve obsolescence issues, the Contractor shall, as a minimum, evaluate the following: technology refresh through product migration to a new product (with either the same or increased functionality or capability), Life Time Buy (LTB) from the OEM, and procuring the obsolete item from a third-party source.

Deliverable Data Item (See DD-1423):

CDRL A016: “Technical Report – Studies/Services: DMSMS Reports”

3.2.12 Combat System Safety Program. The Contractor shall coordinate with the Government's SSDS Combat System Safety Program (CSSP) Principals for Safety (PFSs) to identify and report Hazards associated with production, operation, maintenance, and handling of the SSDS equipment, eliminating hazards through design where possible, or identify mitigations in accordance with MIL-STD 882( ). The Contractor shall report real and potential safety hazards associated with the SSDS program as part of their collaboration as an integral member of the Government's SSDS Combat System Safety Working Group (CSSWG). The Contractor shall track system safety issues and collaborate with the SSDS PFSs to identify processes and methodologies to eliminate where possible, or mitigate these hazards, and implement them within the design. The Contractor shall resolve all safety issues reported by the Government.

3.2.13 Packaging Handling, Storage and Transportation (PHS&T). The Contractor shall develop and update, as necessary, a Packaging, Handling, Storage and Transportation (PHS&T) Program for SSDS equipment developed under this contract. This PHS&T program shall be planned, developed and maintained to store and deliver SSDS equipment free-from-damage. The Contractor shall generate SSDS principal component PHS&T procedures and elements that conform to MIL-STD-2073-1and meet the requirements of Section D (Packaging and Marking) and are in accordance with best commercial practices. Unique or special packaging, handling, storage or transportation requirements shall be identified and reported in CDRL A018.

Deliverable Data Item (See DD-1423):

CDRL A018: “Packaging Plan: Storage and Transportation Plan”

Applicable PHS&T requirements, PHS&T equipment designs and procedures shall be documented in the applicable TDP and provisioning data. The Contractor shall update the PHS&T impact analysis report as required to support changes to SSDS equipment implemented during production.

3.2.14 Nomenclature, Serialization, Marking and Identification Plates. The Contractor shall apply DoD IUID marking as required by unit level assemblies, and their associated LRU/SRA procured under this contract as required by DFARS 252.211-7003 and Unit/LRU lists (CDRL A020). IUID pedigree data for LRUs embedded in Unit level assemblies shall be entered into the IUID Registry as children to the parent Unit. LRU’s procured as spares shall not have a parent-child relationship. The Contractor shall:

1. Utilize MIL-STD-130( ) for IUID marking

1. Maintain marking and verification records for all IUID qualifying items manufactured on this contract. These records shall be available for inspection by the Procuring Contracting Officer (PCO) or other Government representative at any time during the life of this contract.

Deliverable Data Item (See DD-1423):

CDRL A020: “Item Unique Identification (IUID) Marking Plan”

3.2.15 Counterfeit Parts and Materials.

3.2.15.1 The Contractor shall provide a Counterfeit Prevention Plan (CDRL A021) that documents procedures to minimize the risk of procuring and/or using counterfeit parts and materials. This plan shall be in accordance with DFARS 252.246-7007 Contractor Counterfeit Electronic Part Detention and avoidance.

Solicitations and subcontracts for all suppliers shall contain a requirement for procedures to minimize the risk of procuring and/or using counterfeit parts and materials.

Deliverable Data Item (See DD-1423):

CDRL A021: “Counterfeit Prevention Plan”

3.2.15.2 Preventing Counterfeit Parts and Materials. The Contractor shall comply with DFARS 252.246-7007. Parts and materials shall not be purchased from unauthorized sources (e.g. independent distributor or broker) unless there is no other means for procurement. In isolated cases when an unauthorized source is the only possible choice for procurement, a Technical Report - Study/Services, Unauthorized Source Purchase Report (CDRL A022) shall be developed. The report shall contain the following information:

0. Reason why an authorized supplier or OCM (Original Component Manufacturer) could not provide the part or material.

0. Product certificate of conformance with traceability to the OCM, if available.

0. Verification and authenticity data results (e.g., visual inspection, marking/surface finish permanency, Differential Power Analysis (DPA), Scanning Acoustic Microscopy, Energy Dispersive X-Ray Spectroscopy, Fourier Transform Infrared (FTIR) Spectroscopy, Rockwell Hardness Test, etc.).

SAE AS5553 contains information regarding the detection, avoidance, and mitigation of counterfeit electronic components, and may be used as a reference document for CDRL submission. The Contractor shall:

1. Maximize availability of authentic, originally designed and/or qualified parts.

1. Assess potential sources of supply to minimize the risk of receiving counterfeit parts or materials.

1. Maintain a listing of approved suppliers with documented criteria for approval and removal of suppliers from the list.

1. Use Government or Industry services such as Government-Industry Data Exchange Program (GIDEP) and other commercially available services to identify part or supplier quality or authenticity problems.

1. Define minimum inspection and test requirements for parts being procured from unauthorized sources, and ensure that in-house, third party, and/or distributor inspection and test procedures and facilities comply with these requirements.

1. Flow the requirements above to affected subcontractors.

DoD Instruction 4140.67, DoD Counterfeit Prevention Policy dated 26 April 2013 contains information regarding the detection, avoidance, and mitigation of counterfeit electronic components, and may be used as a reference document for meeting the above steps.

The Contractor shall screen material used to produce SSDS equipment in accordance with the approved Quality Assurance Program Plan (QPP) (CDRL A008). The Contractor shall flow down to subcontractors and suppliers DoD Instruction 4140.67, DoD Counterfeit Prevention Policy dated 26 April 2013.

Deliverable Data Item (See DD-1423):

CDRL A008: “Quality Program Plan (QPP): Quality Assurance Program Plan (QAPP)”

Deliverable Data Item (See DD-1423):

CDRL A022: “Technical Report - Study/Services: Unauthorized Source Purchase Report”

3.2.16 Risk Assessment and Management. The Contractor shall develop, implement, and maintain a Contractor’s Risk Management Plan (CDRL A023) that meets the requirements of the PEO IWS 80 CVN 78 Combat System Risk Management Plan (Attachment J-02) and includes a process that identifies, evaluates, and mitigates program risks including technical environmental, safety, cost, and schedule components. Risks shall be evaluated as to their impact on reliability, safety, supportability, affordability, schedule, and technical performance objectives. The Contractor shall implement mitigation plans that will reduce the risks to an acceptable management level for those risks with the highest probability to occur. Mitigation plans shall be managed and updated as contract performance proceeds.