SEC West Pt. II Rolling Admissions_Request for Information_ 02.04.2020.pdf

REQUEST FOR INFORMATION (RFI)

BACKGROUND

PMS 505, Fleet Introduction and Sustainment, is responsible for life-cycle management for Littoral Combat Ships in the US Navy. In-service life cycle support of these ships comprises: integrated planning, programming, and execution of the maintenance, repair and fleet modernization program, including the provision of all technical and logistics support required to maintain, repair, modernize, and improve performance of these ships.

The Navy contemplates the following:

The Naval Sea Systems Command (NAVSEA) is considering rolling admissions per the terms and conditions of previously issued solicitation N00024-18-R-4325. The purpose of this rolling admission is to expand the contractor base of ship yards capable of performing the required maintenance, repair, and modernization of LCS Class Ships by awarding additional IDIQ MAC prime contracts.

NAVSEA may release a solicitation in the FY20Q4 timeframe for rolling admissions to the current LCS ship repair Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Contracts (MACs). The ship repair Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Contracts (MACs) are supply contracts with incidental service elements. The supply being procured is the repaired, mission-ready vessel, which is returned to service within the Fleet. An offeror may propose to be MAC I contract holder. IDIQ MAC I HOLDERS (“BIG MAC”) have the capability of performing all work both CONUS and OCONUS (Ref Below Capabilities 1 - 5), and must have a certified drydock. The work will be for LCS ships homeported in San Diego, CA. Provide all required facilities and supporting services and equipment (except those furnished by the Government under express provisions of this contract or subsequent Delivery Orders (DOs)) in the San Diego, CA homeport.

After rolling admissions awards, the Government will solicit individual Delivery Orders amongst the MAC- IDIQ holders based on actual work packages. This solicitation is for a Firm Fixed Price type contract that includes provisions to issue cost type delivery orders. Since there are firm fixed price CLINs anticipated to be included in the solicitation, a DCAA approved accounting system is not required to be eligible for award of a prime contract. However, successful awardees would not be eligible to receive a cost type or flexibly priced delivery order until a pre-award survey of the offerors accounting system design complies in all material respects with the criteria contained in the Pre-award Survey, SF1408. The Government would expect to compete Delivery Orders among the MAC-IDIQ holders on a Fixed Price basis to the maximum extent possible. However, Cost Orders and sole source orders may be issued as necessary if requirements’ fidelity and urgency precludes Fixed Price and/or competitive action.

NAVSEA is currently contemplating awarding MAC-IDIQs in the San Diego, CA homeport area to complete the following types of work via rolling admissions:

1. Maintenance, Modernization and Repair on LCS homeported in San Diego, CA and CONUS. (MAC I

Efforts)

To complete this work, MAC-IDIQ Holders are expected to have the knowledge, skills and experience necessary to complete multiple concurrent Complex Availabilities, including both CNO Availabilities and EM/CM on LCS.

All CNO Availabilities are considered complex, as they typically require a high degree of integration across critical and high growth systems. Complete, control, integrate, schedule, and progress a diverse set of ship repair capabilities. Provide engineering and design support to diagnose and evaluate technical problems and issues and to make competent technical recommendations.

Contractor must have a current Master Ship Repair Agreement (MSRA) as described in DFARS 217.71 Master Agreement for Repair and Alteration of Vessels (MARAV). The Government reserves the right to conduct a pre-award survey or to require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the award of any proposed contracts; regardless of whether the offeror has an existing MSRA.

Delivery Orders for EM/CM availabilities will typically be performed at Government Pier-spaces.

Delivery Orders for Selected Restricted Availability (SRA) and Drydocking Selected Restricted Availability (DSRA) will typically be performed at Government pier-spaces and Private Industry Drydock facilities.

MAC I Contractor must have a NAVSEA certified drydock.

Provide an established management organization geared toward ship repair at all levels of size, value and complexity, with clear lines of authority, delegation of responsibility and mid-level managerial positions, capable of managing production, quality assurance, material procurement/control and subcontractor control and developing and integrating planning, estimating and scheduling functions.

Procure and control material. This includes purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material. This also includes providing an inventory system for both Government Furnished Material and Contractor Furnished Material, including ordering, tagging and warehousing of material. All materials selected for installation must meet the specified standard military performance specifications, Federal performance standards, and may require to be listed on a Qualified Products List (QPL) for shipboard installations to ensure meeting the designated/engineered requirements for boundary locations, fire insulating/fire retardant properties, durability requirements, and for the reduction of toxic compounds produced/released should the material be ignited or installed in a confined space.

Manage subcontractors, including selecting, scheduling, managing, monitoring and controlling of subcontractors.

Perform Non-Destructive Testing.

Provide Qualified Welding.

Manage all Safety/Security, including performing safety training, provide required first aid/medical services, performing fire protection/procedures, and providing physical yard security.

Control Hazardous Material/Waste. Satisfy all legal requirements for removal, storage and disposal of hazardous waste. This includes providing segregated storage of Hazardous Material, obtaining all required State/Federal agency issued hazardous waste generator numbers and disposal documentation.

Provide a quality control organization meeting ISO 9000 series standards.

The number and size (in man-days) of the typical availabilities expected to be included in the MAC-

IDIQs are shown in Enclosure A.

2. Maintenance and Repair on Littoral Combat Ships (LCS) while OCONUS. (MAC I Efforts)

To complete this work, MAC-IDIQ Holders are expected to have the knowledge, skills and experience necessary to complete multiple concurrent availabilities, including both EM/CM on Littoral Combat Ships (LCS) while the ship is OCONUS.

The number and size (in man-days) of the typical availabilities expected to be included in the complex MAC-IDIQs are shown in Enclosure A.

Demonstrate technical experience to conduct Continuous Maintenance/Emergent Maintenance outside of the homeport area via Fly Away Teams. This enables compliance with Title 10 USC Section 7310 for work accomplished OCONUS.

Contractor must have a current Master Ship Repair Agreement (MSRA) as described in DFARS 217.71 Master Agreement for Repair and Alteration of Vessels (MARAV). The Government reserves the right to conduct a pre-award survey or to require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the award of any proposed contracts; regardless of whether the offeror has an existing MSRA.

3. Planned Maintenance on LCS homeported in San Diego, CA and OCONUS (MAC I Efforts)

Preventative/Planned Maintenance Availabilities (PMAVs) are defined as monthly availabilities for performance of planned maintenance type work. The PMAV duration will be, on average, five days.

Establish and maintain a training and qualification program and provide validation that all Contractor maintenance persons are fully trained and qualified IAW NAVEDTRA 43241-J to a minimum PQS level of 301 or an equivalent level approved by the Government to ensure that only qualified and certified (prime and subcontractor) technicians perform PM actions at the level of qualification required by the Maintenance Requirements Cards (MRC).

Requires knowledge about the 3M system as it pertains to the ability to read, understand, and schedule the requirements of the Maintenance Index Pages (MIPs) and Maintenance Requirement Cards (MRCs) into PMAVs/CMAVs.

Demonstrate an understanding of Planned Maintenance System (PMS) and how resources are scheduled, deconflicted, and managed.

Demonstrate knowledge/understanding to conduct Planned Maintenance outside of the homeport area via Fly Away Teams. This enables compliance with Title 10 USC Section 7310 for work accomplished OCONUS.

4. Corrosion Control on LCS homeported in San Diego, CA, CONUS, and OCONUS. (MAC I Efforts)

Demonstrate experience purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material based on NAVSEA S6480-A4-CAT-010.

Demonstrate experience with local and national laws and codes as it pertains HAZMAT.

Demonstrate full understanding of the Corrosion Control requirements

- Demonstrate experience on maintaining proper security clearances

- Experience coordination between the different maintainers

- Experience on control of non-skid application

- Handling of HAZMAT material

Demonstrate technical experience to conduct Facilities Maintenance outside of the homeport area via Fly Away Teams. This enables compliance with Title 10 USC Section 7310 for work accomplished OCONUS.

Demonstrate knowledge of Naval Ships’ Technical Manual Chapter 631, Preservation of Ships in Service – General S9086-VD-STM-010 (series).

5. Facilities Maintenance on LCS homeported in San Diego, CA, CONUS and OCONUS. (MAC 1 and II

Efforts)

Demonstrate experience purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material based on NAVSEA S6480-A4-CAT-010.

Demonstrate knowledge as it pertains to COMLCSRONONEINST 4790.8 Littoral Combat Ship Compartment Cleaning Plan

Demonstrate experience with local and national laws and codes as it pertains HAZMAT.

Demonstrate full understanding of the Facility Maintenance requirements

- Demonstrate experience on maintaining proper security clearances

- Experience coordination between the different maintainers

- Handling of HAZMAT material

Please email questions concerning Rolling Admissions directly to the contracting officer, Erica Fetter, at erica.fetter@navy.mil or the contract specialist, Brian Romano, at brian.romano2@navy.mil.

In accordance with clause "ROLLING ADMISSIONS FOR FUTURE ADDITIONAL IDIQ-MAC HOLDERS" of the existing contracts, current IDIQ-MAC holders will not be afforded the opportunity to re-propose the fixed priced ship repair labor and material burden ceiling rates.

This Request for Information is for information only and shall not be construed as a commitment by the Government to solicit contractual offers or award of contracts. The Government is not soliciting, nor will it accept proposals as a result of this RFI at this time. The Government will not reimburse respondents for any questions submitted or information provided as a result of this notice. All responsible sources may submit a proposal once a solicitation has been released, which shall be considered by the Navy.

REQUEST FOR INFORMATION

SUBMISSION DETAILS: Responses to this notice should not exceed fifteen (15) single-sided (Times New Roman, minimum 12 point font) pages and should include a cover letter (not counted towards the 15-page limit) with the following information. Submissions shall be in Microsoft Word or Adobe Acrobat (5MB limit) and shall be sent electronically to: Erica Fetter, Contracting Officer, at erica.fetter@navy.mil and Brian Romano, Contract Specialist, at brian.romano2@navy.mil. An email acknowledging receipt will be sent within 1 business day to each individual submission.

COVER LETTER

1. Business name, address, CAGE code and DUNS number; and Point of Contact including name, phone number and email address responsible for submission;

2. Company Website

3. Company size (Small or Large), in accordance with the North American Industry Classification System (NAICS) code 336611, size standard is 1,000 employees;

4. If a Small Business, specify if your company is any of the following: (a) Service-Disabled Veteran Owned Small

Business (SDVOSB); (b) HUB Zone Small Business; (c) 8(a) Small Business concern; (d) Woman-Owned Small Business; or (e) Economically Disadvantaged Woman-Owned Small Business.

5. NAVSEA certified Master Ship Repair Agreement (MSRA).

Please complete the following questions:

1. Does your company have a DCAA approved accounting system?

2. Does your company have a performance record for work similar to work sought here? If so, please provide examples of recent performance.

3. Does your company have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors)?

4. Describe your company’s ability to provide or obtain necessary production, construction, and technical equipment and facilities.

a. Does your company currently own and operate a fully functioning dry dock (certified IAW MIL- STB-1625) with the capabilities to perform LCS ship maintenance and sustainment requirements? If your company does not own a dry dock, can they gain access to a drydock via Teaming or Resource Sharing Agreement?

5. Does your company currently use an Enterprise Asset Management (EAM) database or equivalent system for a standard template and Process Control repository such as MAXIMO? Explain.

6. Offerors must be able to execute at least 50% of the effort required for Preventative/Planned Maintenance (PM), Facilities Maintenance (FM), and Corrosion Control (CC). How will your company accomplish this?

7. Maintenance and sustainment for LCS Class ships will increase through the life of this contract.

a. How will your company retain and/or increase your organic workforce, at contract award and through the end of the contract period of performance to meet the increasing workload?

b. If your current workforce is adequate to support this effort, describe the current workload and the expended resources being utilized to support the current workload.

c. What is your future projected workload, including any necessary resources to support those efforts?

8. As it pertains, the MAC holders for Facility Maintenance (FM) must be familiar with NAVSEA S6480-

A4-CAT-010. Describe the company’s experience with purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material based on NAVSEA S6480-

A4-CAT-010.

9. MAC holders for Preventative/Planned Maintenance will perform work in a variety of maintenance availabilities: Preventative/Planned Maintenance Availability (PMAV), Continuous Maintenance Availability (CMAV), Selected Restricted Availability – (SRA) and drydocking SRA (DSRA), and unplanned CMAV. Highlight your company’s work performed involving the Navy Planned Maintenance System (PMS). Specifically, please demonstrate knowledge about the 3M system as it pertains to the ability to read, understand, and schedule the requirements of the Maintenance Index Pages (MIPs) and Maintenance Requirement Cards (MRCs) into PMAVs/CMAVs. If no similar work has been performed, demonstrate an understanding of PMS and how resources are scheduled, deconflicted, and managed.

10. Littoral Combat Ships spend most of their lifecycle at sea, returning to port monthly for a 5-day Preventative/Planned Maintenance Availability (PMAV), and every four months for a 2-week Continuous Maintenance Availability (CMAV). CMAVs and PMAVs will be executed CONUS and OCONUS. The ships will be in their own homeport for the execution of CNO availabilities SRA and DSRAs. Explain how your company would execute and manage such a varied and intense effort. Explain how your company would with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments.

11. If subcontracting is anticipated, demonstrate your company’s experience in successfully managing subcontracts, and provide a detailed description of how your company (as prime contractor) will guarantee the performance and participation of any potential subcontractor(s). What are the expected levels of subcontracting, and what specific efforts will be subcontracted?

12. Strategic Planning/Program Management plays a critical role in sustainment contracts due to the overlap of planning events, and inter-availabilities (both CM/EM), and for homeported, visiting, and deployed LCS Class ships that could require repair/maintenance at a moment’s notice. The contractor is expected to become a subject matter expert on the applicable ships. What is your company’s experience/strategy in managing/executing several comprehensive/technically challenging maintenance and repair activities simultaneously?

13. Integration strategy is a key role of the MAC Holders accomplishing CNO Availabilities and CM/EM.

MAC Holders are expected to work with many different vendors, subcontractors and customers to ensure successful execution of maintenance and availabilities. MAC Holders will need to integrate schedules with the LCS Planning Yard (PY) and customers such as Type Commander(s), LCS Squadron, Naval Sea Systems Command, ship’s force, etc. This mandates a sound plan for managing subcontracts as well.

What is your company’s integration strategy regarding hiring and managing subcontractors?

14. Over the life of the contract, the MAC holders for CM/EM tasking will have to interface directly and frequently the PY, Regional Maintenance Centers (RMCs), the Littoral Ship Squadron (LCSRON), the PEO LCS program office, and other government activities. Indicate how your company intends to coordinate, communicate, and manage interaction with these parties.

15. Will your company have the ability to comply with DFARS Clause 252.225-7987 Requirements for Contractor Personnel Performing in USSOUTHCOM Area of Responsibility (Deviation 2014-O0016)?

16. Will your company comply with travel OCONUS requirement of tracking employees via SPOT? SPOT is the Synchronized Predeployment & Operational Tracker-Enterprise Suite that is required to track employees at each OCONUS location.

Information provided shall be treated as Business Sensitive or confidential to the responder, exempt from public release under the Freedom of Information Act. All information shall be provided free of charge to the Government.

NAVSEA may request further information regarding the capabilities of respondents to meet the requirements set forth in the Announcement. This sources sought announcement is released in accordance with FAR 15.201. This sources sought announcement is not a request for proposal. The purpose of this sources sought announcement is to gather information from the market place. Information provided in response to this sources sought announcement will not be considered an Offer by the responding contractor and cannot be accepted by the Government to form a binding contract.

When to Submit: RFI Responses are requested by 9 MARCH 2020 at 1200 HRS EST.