N00024-19-R-4304-0004.pdf

N0002420R91639

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this amendment is to:

1. Extend the proposal period; and

2. Update Sec. L, Resource Capability Instructions.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Sep-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0002419R4304

X 9B. DATED (SEE ITEM 11)

30-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Sep-2020

CODE

NAVAL SEA SYSTEMS COMMAND

CONTRACTS (SEA024)

1333 ISAAC HULL AVE, S.E.

WASHINGTON NAVY YARD DC 20376-2020

N00024 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0002419R4304

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 11-Sep-2020 04:00 PM to 21-Sep-2020 04:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SEC. L

1.0 GENERAL

Complete proposals submitted in response to the RFP shall be received prior to the date specified in block 9 of the

Standard Form (SF) 33 (solicitation document).

2.0 PHYSICAL FORMAT

The Offeror’s proposal shall be detailed, specific, and complete to enable a thorough evaluation of the proposal and a sound determination that the proposal will meet or exceed the requirements and objectives set forth in the RFP.

Proposals shall be submitted in accordance with the instructions herein, and non-conformance with the specified required content may be cause for rejection of the proposal.

Each proposal submitted by the Offeror in response to this solicitation is subject to the following requirements, including number of copies to be provided and page limitations. If it is determined that an offer is not in compliance with the page limitation of that volume of the proposal, Offerors are cautioned that pages above the specified page limit within each volume will be removed and not evaluated (i.e. maximum page limit is 30 and 35 pages are submitted, pages 31 through 35 will not be evaluated). Offerors are also advised that double sided pages will count as two pages, regardless of their content (narrative, spreadsheets, diagrams, etc.).

The proposal shall be valid for no less than 180 days from the date of RFP closing. The proposal shall provide comprehensive responses to the areas provided for in this section. The proposal shall be a complete response to the

Statement of Work and the requirements of this RFP.

Each Offeror must (1) submit an offer, (2) submit written information that pertains to its capability, and (3) submit supporting cost data. When evaluating an Offeror’s capability to perform the prospective contract, the Government will consider how well the Offeror complied with these instructions. The Government will consider an Offeror’s noncompliance with these instructions to be indicative of the type of conduct that it may expect from the Offeror during contract performance.

Table 12- Volume Descriptions

VOLUME/

SECTION

TITLE PAGE LIMITATIONS

Electronic via DoD Safe

I SF33 SOLICITATION SET No Page Limit 1 i Cover & Title Page No Page Limit ii Table of Contents No Page Limit

1.1 Offer (items identified in L 4.1.1) No page Limit

1.2 General Information (items identified in L 4.1.2) No page Limit

II TECHNICAL CAPABILITY 1

i Cover & Title Page No Page Limit ii Table of Contents No Page Limit iii Introduction 2 pages

1.0 Management Approach NTE 30 PAGES

1.1 Overall Management Approach/Management Plan (items

identified in L 4.2)

30 pages

1.2 Organization Plan Included in 1.1 page count

1.3 Transition Plan Included in 1.1 page count

1.4 Subcontract Management Plan No page limit

1.5 Small Business Participation No page limit

1.6 Key Labor Category/Personnel NTE 2 Pages Per Resume

(Limited to a total of 17 resumes. Key resume page count is in addition to this section’s 30 page maximum)

2.0 Technical Approach NTE 25 PAGES

2.1 Overall Technical Approach/Technical Plan (items

identified in L 4.2)

25 pages

2.2 Quality Assurance Program Plan (QAPP)/ Quality

Management System (QMS)

Included in 2.1 page count

2.3 Offerors’ and Significant Subcontractor’s safety

organization

Included in 2.1 page count

2.4 Technical Maritime based aircraft carrier work experience Included in 2.1 page count

3.0 Resource Capabilities NTE 20 PAGES

3.1 Overall Resource Plan (The key is how to address

everything you have learned in the SOW, Sect B thru J including carrier availability, plus Section L)

20 pages

3.2 Staffing Plan (take consideration of what was discussed in

3.1 and the key personnel/labor resource mix provided)

Excluded from 3.1 page count

III PAST PERFORMANCE NTE 20 PAGES

(3 efforts) i Cover & Title Page No Page Limit ii Table of Contents No Page Limit

1.1 Relevancy

1.2 Performance Confidence Assessment

IV COST/PRICE PROPOSAL NO PAGE LIMIT 1

i Cover & Title Page No Page Limit ii Table of Contents No Page Limit

1.1 Basis of Estimate (BOE) EXCEL if applicable

1.2 Payroll Journals (or equivalent) EXCEL if applicable

1.3 Cost Summary – Prime & Subcontractor EXCEL, for direct labor rates use Labor Mix and apply direct labor rates/OH/fee against plus Material

1.4 Other Direct Costs rationale (ODCs, above the

Government estimated ODCs)

Rates filled in EXCEL

1.5 Labor Mix deviation narrative (if applicable) Rates filled in EXCEL

1.6 Other Substantiating Data (if applicable/necessary) EXCEL if applicable

The solicitation response must be submitted via secure email, DoD Safe or vendor system in four separate

Each volume shall be have major section tabbed and labeled. All volume pages and paragraphs shall be numbered so its location is traceable to the appropriate volume and page. The complete set of volumes shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. Each page of the Offeror’s proposal shall be labeled with the Offeror’s name and the solicitation number. Each volume shall include a title page and table of contents.

Offerors are cautioned that some factors have additional page limitation criteria, specific to that section (SBPlan/SB participation). The page count shall not include cover pages, title pages, table of contents, or tab pages. NOTE:

Unless specifically excluded above, all pages will count towards the page limitations, including all required plans.

Foldouts (when printed) are permitted but must be no greater than paper size 11 by 17-inches; a foldout is defined as any document larger than a standard 8 ½ by 11-inch sized page. For Volume II, 1 foldout page counts as one page against the maximum foldout limitation of 10 and counts against the page limitation stated in the table. Diagrams are allowable but shall have type no smaller than 8-point font size and 1 inch margins, and should be viewable/distinguishable by the average person with the naked eye. The narrative material in the proposal shall be single spaced, with type no smaller than 12-point font size and have 1 inch margins.

The first page of each volume shall be in accordance with FAR 52.215-1 Instructions to Offerors – Competitive

Acquisition. The Offeror shall identify any restrictions to the disclosure of its proposal by marking the proposal in accordance with paragraph (e) of FAR Provision 52.215-1.

The electronic copy required shall be submitted by the time and date specified on the SF 33 and follow the instructions in the Section below.

All Offerors shall mark submitted items as shown below:

Department of the Navy

Naval Sea Systems Command

BLDG 197, 5W-2669, SEA 02413

1333 Isaac Hull Avenue, SE

Washington Navy Yard DC 20376

RFP N00024-19-R-4304 (UNCLASSIFIED)

Attn: Ms. Sonya Diaz de Leon, 02413

Phone: (202) 781-5278 sonya.diazdeleon@navy.mil

Formal Submission: Initial proposals and any modifications thereto are to be submitted to the Contract Specialist on or before the closing date and time cited. Faxes, hard copy, and/or responses through Navy Electronic Commerce

Online (NECO) are not acceptable. Offerors shall notify the Contract Specialist and Contracting Officer no later than five (5) business days prior to the proposal deadline of intent to deliver a proposal. The proposal shall be uploaded and submitted by secure email, DoD Safe (https://safe.apps.mil), or approved vendor format/system. Non-

CAC offerors (i.e., PIV holders, users with .com and .edu emails), or those having issues with DoD Safe, who are utilizing their transmission system shall notify the Contract Specialist no later than five (5) business day prior to the proposal deadline by email, to work out the transmission details. The subject line shall include the statement, “Request for Proposal Transmission not utilizing DoD Safe”. Responses not received on time will be considered late and not considered for award. The Offeror is responsible for the data integrity and accuracy/compatibility of its delivered proposal and ensure that the Contract Specialist confirms receipt.

Note 1: Hand-carried and mail delivered proposals will not be accepted.

Electronic proposal submissions and supporting information shall be suitable for reading in the standard Microsoft

Windows suite, in accordance with 252.215-7012 REQUIREMENTS FOR SUBMISSION OF PROPOSALS VIA

ELECTRONIC MEDIA (JAN 2018). Submitted electronic files shall not be compressed. Included files shall be created/prepared using Microsoft Office 2010 compatible applications. Spreadsheets, worksheets, and workbooks https://safe.apps.mil/ shall be prepared using Microsoft Excel compatible applications. Schedules shall be created and submitted using

Microsoft Project compatible applications. Graphics, photographs, and other data beyond the capability of

Microsoft Office 2010 compatible applications may be submitted in Adobe Acrobat format. Electronic spreadsheets shall not be compiled or password protected; and all cells and formulas shall be visible, editable, and unprotected. Formulas shall be maintained in each Excel sheet to permit verification of calculations, and revision of output(s) through variation of inputs(s). Any tables contained within submitted narrative shall be capable of being edited (i.e. not embedded pictures or screenshots). Submitted files shall not reference external data. The Offeror shall screen all proposal submission and supporting information for computer viruses prior to submittal. Submitted electronic files shall be limited to the following extensions:

.docx Microsoft Word

.xlsx Microsoft Excel

.pptx Microsoft PowerPoint

.pdf Adobe Acrobat

.mmpx Microsoft Project

Acceptance of Terms and Conditions: The submission to the Government in response to the RFP -- i.e., the

Offeror's offer, including the entire RFP and all of its attachments -- will constitute an offer and will indicate the

Offeror's unconditional assent to the terms and conditions in this RFP. An objection or exception to any of the terms and conditions will constitute a deficiency which may make the offer unacceptable.

3.0 GENERAL CONTENT REQUIREMENTS

The Offeror's proposal is the sole basis for evaluating the technical merits of what is being offered, the degree to which the Offeror's claims of performance capability and capacity are supported, and the ability of the Offeror to perform in accordance with the requirements. Proposals submitted shall be sufficiently detailed as to clearly demonstrate that the Offeror has a thorough comprehension of all requirements, including all special provisions of the RFP, to enable Government personnel to make a thorough evaluation of the proposal and to arrive at a sound determination as to whether the prospective Offeror will be able to perform in accordance with the requirements of the RFP.

Offerors are advised to submit proposals that are complete, clear, and consistent in all respects without the need for additional explanation or information. Offerors are cautioned against the use of general, vague, or unsubstantiated statements which prevent concise proposal evaluation.

The format and content of the proposal shall contain a response to the topics of discussion noted below. Information presented shall appear in the same order as outlined. A master table of contents identifying major subsections by number, title, page number and volume shall be provided in each volume.

The Offeror’s proposal shall address the entire RFP and all of its amendments and attachments. The proposal shall constitute an offer and will indicate the Offeror's unconditional assent to the terms and conditions in this RFP. Any objection to any of the terms and conditions will constitute a deficiency which may make the offer unacceptable.

Alternate proposals will not be considered and shall not be submitted.

3.1 CROSS REFERENCING

Each volume shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with a minimum amount of cross-referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal.

Each volume shall contain a glossary of all abbreviations and acronyms used.

Glossaries do not count against the page limitations for their respective volumes.

3.2 COMMUNICATION WITH NAVSEA

3.2.1 Solicitation and Amendments

Solicitation information and amendments will be made available through the Government Contract

Opportunities website found at: beta.sam.gov.

The solicitation, which will include related files (i.e., RFP and Section J attachments) listed under the solicitation number, can then be downloaded directly to your workstation. Offerors are required to periodically check for responses to questions and any issued amendments.

3.2.2 Questions Concerning the Solicitation

Offerors may submit questions requesting clarification of RFP requirements by electronic mail to Sonya

Diaz de Leon at sonya.diazdeleon@navy.mil AND Jerry Low at jerry.low1@navy.mil using Attachment L-

1.

Offerors shall use the subject heading for the email correspondence: N00024-19-R-4304 RFP Bidder

Questions.

Only questions submitted by electronic mail will receive a response. Questions and responses will be distributed electronically via beta.sam.gov to all potential Offerors as an amendment to the solicitation and will not be attributed to any individual or organization. Questions/comments must contain at a minimum:

the document name, document date, specific page, paragraph, clause, or other definitive citation requiring clarification, in addition to the question posed. Questions should not include proprietary or otherwise protected information of the Offeror.

4.0 PROPOSAL OUTLINE

The proposal submission shall be accompanied by a cover letter that contains the information outlined in FAR

52.215-1 (c)(2). The cover letter shall also affirmatively state that the accompanying proposal:

1. Is for all requirements as stated in the solicitation (including all attachments, appendices, and amendments thereto)

2. Is made without qualification or exception to any terms and conditions appearing in the solicitation

3. Is valid for a period of 180 days from the date established for the receipt of proposals

Offerors shall address any exceptions to solicitation’s requirements/terms/conditions PRIOR to proposal submission and NOT within its submission. Any exceptions taken to the terms of the solicitation that are not adjudicated through an amendment to the solicitation, or otherwise adjudicated, may render proposal submissions as unacceptable.

The proposal shall be organized and tabbed in accordance with the Volume, Factor, and layout detailed in the following outline:

Each of Volumes I, II, III, and IV shall contain the following items in addition to the Offeror’s proposal data required by this RFP:

a. Cover & Title Page

The cover and Title page shall include the following:

Title of Proposal

Volume number and title

RFP number

Name, Point of Contact Information, address, telephone number, facsimile number, and email address of the Offeror

The following statement: “The Offeror confirms that it will comply with the requirements of N00024-19-

R-4304, as amended, regardless of 1) any references in Volumes I, II, III, and/or IV to request a waiver to an RFP requirement; and 2) any references in Volumes I, II, III, and/or IV to data requested to be provided by the Government post-award.”

Signature and Date

b. Master Table of Contents

The table of contents shall provide sufficient detail, including page numbers, so that factors and sections can be easily located.

4.1 VOLUME I - SF33 SOLICITATION SET

4.1.1 Offer

The offer is the document that will be used to make an award to the successful Offeror and must include the following:

a. Standard Form 33, “Solicitation, Offer and Award”, with blocks 12 through 18 completed by the Offeror.

b. Solicitation Amendment(s) (if any) – The Offeror shall submit a signed complete copy of each amendment(s).

c. RFP Sections B through J - The Offeror shall submit Sections B through J with all appropriate information required by the RFP completed.

d. RFP Section K, “Representation, Certifications and Other Statements of Offerors”, completed by the Offeror or a statement verifying the information has been completed in the System for Award Management with the date the registration remains valid.

e. Exhibit(s), Attachments, and Schedules – The Offeror shall submit a copy of or provide written acknowledgement and acceptance of all Exhibits, Attachments, and Schedules, which will form a part of any resultant contract. All Exhibits, Attachments, and

Schedules that require the Offeror to provide information shall be completed in their entirety.

f. Small Business Subcontracting Plan as required by FAR 19.702.

The proper completion and submission to the Government of the above items will constitute an offer and will indicate the Offeror’s unconditional assent to the terms and conditions in this RFP in any attachments hereto. Any objection to any of the terms and conditions of this RFP will constitute a deficiency which may make the offer unacceptable. An Offeror may correct a deficiency only through discussions (see FAR

15.306). The government intends to award a contract without discussions, as permitted by FAR 15.306(a) and 52.215-1. However, the government reserves the right to conduct discussions and to permit Offerors to revise their offers.

g. Miscellaneous

In the event that any portion of the technical proposal is written by someone who is not a bona fide employee of the Offeror who is submitting the proposal, a certificate to this effect shall be signed by a responsible officer of the Offeror and shall show the person's name, employment capacity, the name of his/her firm, the relationship of that firm to the

Offeror's, and the portion of the technical proposal written by that person.

4.1.2 General Information

Offerors shall provide the source of approval, the latest dates, and the current status in which the Offeror had the following:

a. Accounting System. Offerors are cautioned that this contract contains cost reimbursement provisions and a cost reimbursable contract may only be awarded to an

Offeror that meets the limitations set forth in FAR 16.301-3;

b. Purchasing System;

c. Estimating System;

d. Adequacy of the Offerors Disclosure Statement pursuant to FAR 30.201-3 and FAR

52.230-1.

Offerors shall identify the cognizant Administration Office (POC name, phone number, email address, and physical address) and provide copies of the letters transmitting the approvals of the above identified systems with its proposal submission.

Offerors shall provide a summary of this information in the following format:

Table 13: General Information

Business System Current

Status

Review

Date

ACO/Cognizant

Administration Office

POC

Telephone

Number

Email

Address

Accounting System

Purchasing System

Estimating System

Disclosure Statement Adequacy

4.2 VOLUME II - TECHNICAL CAPABILITY

NO COST/PRICE INFORMATION IS TO BE PRESENTED IN THIS SECTION.

The Technical Capability section of the proposal shall be sufficiently detailed and complete to fully demonstrate the

Offeror’s understanding of the scope of the acquisition, and an overall capability to provide the required work in accordance with all requirements of the solicitation.

Offerors may provide an overview of technical capability, to address specific areas in the SOW that are not explicitly captured. Offerors are encouraged to demonstrate the full breadth of their understanding. Any introduction should not exceed two pages.

SECTION 1.0: MANAGEMENT APPROACH

FACTOR 1: MANAGEMENT APPROACH INSTRUCTIONS

In preparing a response for this section, the following locations/percentages of work to be performed are anticipated

(percentages are of total number of work labor hours).

The following locations and percentages of work to be performed are anticipated for Aircraft Carriers:

Table 14A: Work Percentage by Location Aircraft Carriers

Sites % of

Work Facility Requirement

Norfolk, VA 60% Required

San Diego, CA 20% Required

Bremerton, WA 15% Required

Yokosuka, Japan 5% No Facility Required

For Surface Ships the following locations and percentages are anticipated:

Table 14B: Work Percentages by Location Surface Ships

Sites % of

Work

Facility Requirement

Everett, WA 5% None anticipated for any location

Pearl Harbor, HI 15%

San Diego, CA 35%

Yokosuka, Japan 30%

Sasebo, Japan 15%

Task orders (CLIN 0001) may be issued on the date the contract becomes effective. The Contractor is required to be staffed and operational with key personnel whose resumes were submitted, within 30 days after the effective date of the contract. Further, the Contractor shall be 100% fully staffed and operational within 45 days after the effective date of the contract. The Program Manager (PM) is preferred to be one (1) individual on each coast.

Offerors should provide a systematic approach that demonstrates a comprehensive understanding and application of management techniques, methods and procedures required to efficiently execute the requirements of this solicitation. Offerors should address the following areas taking into account all the Offerors’ current Government and commercial efforts under contract, the proposed effort under this solicitation and any other submitted proposals.

1. Describe the program management organization to be used for this effort and how it will contribute to the planning and execution of work requirements.

2. Describe the formation, function and responsibilities of the project organizations and information-sharing techniques to be utilized. Specifically discuss the information-sharing techniques between Government Agencies, the Prime Contractor and its significant Contractors during the production availability.

3. Describe the organization’s plan for management control of subcontractor effort including a comprehensive description of the roles and responsibilities for each Significant Subcontractor and the rationale for selecting each Significant Subcontractor.

Significant Subcontractor is defined in two ways; those subcontractors providing effort consisting of at least five percent (5%) of total proposed direct dollars; OR ten percent (10%) of total proposal man-hours for all efforts. Total proposed direct dollars is defined as all costs proposed (direct, indirect, material, travel) excluding fee. When the aggregate of non-significant subcontractors proposed exceeds twenty-five (25%) of the total proposal direct dollars, the same type of information required under the

Management Approach factor for Significant Subcontractors must be provided for each of the non-significant subcontractors.

4. Provide the plan to integrate and familiarize all subcontractors to the prime Contractor’s execution philosophy and strategy.

5. Provide the total allocation of work that will be accomplished by the prime, by each Significant

Subcontractor and by other subcontractors, and describe the basis and computation for which the work allocation was developed (total man-hours, dollars, production hours, etc.). The work allocation percentages must be traceable to the cost proposal and shall be consistent with supporting cost documentation such as Total Proposal Contract Value Summary and CLIN Cost element breakdown in the Cost Proposal.

6. Discuss the organization’s lines of communication and authority with the Navy as well as

Significant Subcontractor key personnel. Discuss the percentage of time that key personnel identified will be dedicated, on an annual basis, to this effort as well as to existing and other currently submitted proposed work.

7. Provide resumes for prime and Significant Subcontractor (as defined in item 3, above) key personnel. Provide cross-referential information and/or definitions of company-unique personnel titles proposed.

8. Describe the Offeror and significant subcontractor cost reporting systems for compiling internal costs and subcontractor costs, and discuss how costs are budgeted, monitored and controlled.

Describe how costs are reported to the Accounting Classification Reference Number (ACRN) level and how unanticipated work funding and incurred costs will be tracked.

9. Discuss the data deliverable requirements of the contract including execution planning, availability progress reports and project completion reports to the Government.

10. Describe the Offerors’ method for tracking actual progress versus planned progress and processes to regain planned progress when variance occurs.

This section is limited to 30 pages.

ADDITIONAL DETAILS (to be covered within the 30 page limit, unless specified otherwise, organizes data above):

Approach

Offeror shall address their overall management approach and ability to plan, manage, and execute all efforts required by the SOW under this solicitation, including, but not limited to, controlling personnel, controlling utilization of resources, tracking deliverables, monitoring performance and obtaining Government feedback. Offeror shall describe processes to be used by Task Order technical leadership to ensure specific subtasks are being performed effectively and efficiently.

Organization Plan

Offeror shall provide an organization chart that demonstrates the location of this work in the Offeror’s organization and demonstrate how this effort will receive sufficient corporate-level attention during performance. The plan shall describe the Offeror’s corporate structure and ability to manage a high- performing team, describe the procedures in place for monitoring and controlling costs, and also demonstrate that the Offeror will be successful in undertaking these management and cost control efforts.

Transition Plan

The Offeror shall describe the transition process in detail including all steps the Offeror intends to take in order to assume responsibility from the incumbent Contractor, if applicable, within forty-five (45) days upon contract award.

Offeror shall address how personnel are properly trained and skilled with adequate security clearances; and how the

Offeror will assume responsibility for support of current programs without discontinuity of work flow or loss of integrity of the programs' current operation. The Offeror shall demonstrate its ability to meet the facility clearance requirement and safeguarding capability requirement identified in the DD254 attached in Section J herein. If the

Offeror does not currently possess the required facility clearance, the Offeror shall demonstrate its completion of the preparatory steps necessary to be granted the facility clearance in a timely manner upon contract award. The Offeror shall provide a plan for hiring personnel after contract award. The proposed plan should include a schedule for hiring ramp up and a timeframe of when staffing actions will be completed and any risk mitigation strategies.

Staffing actions shall be completed no later than forty-five (45) days after contract award. The plan shall include, but not be limited to: start date, end date, and detailed Plan of Action & Milestones (POA&M) with measurable elements. The Transition Plan shall be consistent with the Offeror’s Technical Approach and Cost/Price proposal.

Specific elements to consider include:

a) Transition Team Responsibilities - Offerors shall describe its start-up plan with a detailed explanation regarding how full performance will be achieved on the first day of contract performance. Offerors shall describe their intended mode of establishing management and project staffs, assuming responsibility for support of the programs’ current operation without discontinuity of work flow or loss of integrity of the program’s current operation, and creating interfaces for technical and contract administration. Identify the risks in accomplishing transition of this requirement in a seamless manner and identify specific risk mitigation measures that will be implemented. Costs unique to the implementation of the proposed transition plan shall be clearly identified in the cost/price proposal.

b) Work Turnover - The Offeror shall provide a plan of action to effectively transfer tasks that are in process at the expiration of the current Task Order from the incumbent Contractor, including how the awardee will coordinate communications with the incumbent Contractor and how it will ensure uninterrupted workflow during the transition process.

c) Incumbent Capture – If the Offeror intends to hire incumbent personnel, the

Offeror shall address how the Offeror will transition incumbent personnel and discuss risk mitigation if the Offeror is unable to the incumbent personnel.

d) Security Requirements – The Offeror shall provide a discussion regarding OPSEC, facility clearances, and base access. The Offeror shall provide a plan to implement the required security clearances and physical access requirements of the Task

Order during the transition period so that service is not interrupted.

e) Quality Assurance - The Offeror shall provide a plan of action to ensure continuation of quality review processes during the transition period from the incumbent to the successful Offeror.

f) Training - The Offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent to the successful Offeror.

g) Archived Material - The plan shall address proposed procedures, tools, and processes for the transfer and storage of all archived programmatic documentation and the establishment of accounts and roles for access to data held in government-managed Information Technology systems, while protecting sensitive information such as Personally Identifiable Information, Business

Sensitive, Business Proprietary, Classified, and other Unclassified but Controlled

Information. The plan shall indicate if there are any actions that must be completed by the Government to support successful completion of transition actions.

Subcontract Management Plan

If Subcontracting or teaming is proposed, the Offeror shall propose a Subcontract Management Plan (SMP). The

Offeror’s SMP shall describe its processes and techniques used to manage subcontract performance (technical, schedule, and cost), billing, and reporting. The SMP shall be fully consistent with other portions of the proposal. The SMP shall only include those Subcontractors, which are priced in the Cost/Price Proposal. If

Subcontractors are not included in the Cost/Price Proposal, they should not be referenced in any part of the proposal. The Offeror shall address the technical reason(s) for selecting each Subcontractor; identify the portions of the SOW that will be subcontracted and, the contractual relationship to the Subcontractor.

This section has no page limit. The majority companies provide DoD Comprehensive/Master level plans. The

Government prefers specific tailored to the CEMAT/SEMAT effort, Individual Subcontracting Plan, if possible.

Small Business Participation

Offerors shall endeavor to achieve the congressionally mandated five percent (5%) goal for Small Disadvantaged

Business concerns. It is the intent of the Government to encourage the use of Small Businesses whenever practicable.

The Offeror shall describe the extent to which its company has identified and committed to provide for participation by small businesses, including veteran-owned small businesses, service-disabled veteran-owned small businesses, HUBZone small business, Small Disadvantaged Business, women-owned small businesses, historically black colleges and universities, and minority institutions for the performance of this contract.

Of special interest is the amount and type of work to be performed by the subcontractors. The Offeror shall provide sufficient information to demonstrate that the contributions that small business subcontractors make will be meaningful in the sense that they will be performing functions important to the overall success of the program and also broaden the subcontractor’s technical capabilities. The Offeror shall explain the reasons for, and advantages of, selecting the particular subcontractors (this explanation need not include material vendors). The section of the technical proposal addressing the extent of small business performance shall be separate from the Subcontracting

Plan, but must incorporate the goals stressed pursuant to FAR 52.219-9.

For Small Businesses proposing as Prime Contractors, information relative to the overall breakout to subcontracting partners is desired under this section.

The Offeror shall describe its management approach for enhancing the technical capabilities of the above entities.

The Offeror shall include a list of the component(s)/effort(s) to be provided by these businesses.

Separate from the Small Business Subcontracting Plan, all Offerors shall submit a Small Business Participation

Commitment Document (SBPCD) which will be incorporated into the contract at the time of award. This SBPCD shall detail the Offeror’s plans for small business utilization and include detailed information including, but not limited to, the following:

• List by name the subcontractors to be utilized and the products/services they are to provide

• Describe the type and complexity of supplies/services to be provided by small businesses

• Provide explanations and/or documentation quantitatively supporting the extent small businesses will be utilized in terms of the total value of the acquisition*

• Provide evidence of its level of commitment, e.g. letters of intent, actual teaming agreements*

• Provide evidence of its past performance in small business utilization, e.g. eSRS reports /or if still appropriate SF 294s and 295s, Past Performance Information

Retrieval System (PPIRS) reports*

*Should be provided separate from the SBPCD and will not be incorporated into the contract at time of award.

This section has no page limit.

Key Labor Category

Resumes are required for the key labor categories specified below. All resumes are limited to two (2) pages per person. The personnel whose resumes are provided (and accepted) will be subject to the terms of 5252.237-9106, Substitution of Personnel (SEP 1990) will apply. The Government may elect to identify the requirement for additional key personnel, for any of the identified labor categories, at the order level if determined to be necessary for completion of an order. Offerors who are submitting resumes of personnel who are not currently employed by the company can submit a Letter Of Intent (LOI) demonstrating the individual’s commitment to supporting the effort if awarded the contract. LOIs are limited to one page and are not counted against the resume page limitation.

Offerors shall only propose key personnel resumes for individuals that, at the time of proposal submission, the

Offeror has a good faith expectation of providing during the life of the contract. Failure to provide the specific individuals proposed as key personnel may result in negative CPARS findings during contract performance.

Additionally, the Government considers the submission of Letters of Intent for proposed contingent key personnel, to be material to the proposal since these Letters of Intent demonstrate the Offeror's ability to hire personnel with the qualifications bid at the salary proposed.

The minimum educational and experience levels delineated for the key labor categories should be demonstrated and detailed in the resume. A description of the minimum educational and experience levels personnel categories can be found in Attachment J-23. For each key labor category, Offerors shall only submit resumes for the number of such key personnel listed in the chart below. The government will review resumes of key Contractor personnel proposed to be assigned, and if personnel not currently in the employ of the Contractor are proposed, a written agreement from the potential employee to work should be submitted as part of the technical proposal. If an Offeror submits resumes for more than the number of key personnel requested, the government will only evaluate resumes for the number of personnel listed below, beginning with the first resume for that personnel type. The government will not evaluate additional resumes than the number designated below for each of the key personnel labor categories and make decisions about which personnel best meet the minimum qualifications for that personnel type.

Table 15- Key Personnel Requirements

Key Personnel Category No. of Resumes

Required*

Program Manager 2

Project Manager 5

Production Manager 10

*This section is limited to 2 (two) pages per resume, and a maximum of 34 pages.

Key Personnel Resumes (and minimum qualifications)

General: The Contractor shall provide qualified personnel with proper education and experience to perform the tasks assigned under this contract. Personnel assigned to these tasks shall use tact and diplomacy to effectively work with civilian and military personnel. The Contractor shall take corrective action if any unsatisfactory performance/behavior by a Contractor team or employee is identified.

Personnel Experience: Knowledge and experience with U.S. Naval Aircraft Carrier and/or Surface Ship systems are essential. Duties shall require a practical application of basic scientific principles involving mathematics, physical and engineering sciences, and knowledge of fundamental engineering concepts. Experience shall be relevant to the assigned responsibilities.

Personnel Qualifications: The qualifications shown below represent minimum required levels of education, experience and/or abilities for personnel assigned to the labor categories. The intent is a highly qualified, up-to-date

Contractor deck plate work force that is the most advantageous to the Government in preventative/corrective maintenance and training tailored to Ship’s Force.

Position 1: Program Manager (Key Personnel, two (2) resumes required)

a. Bachelor's Degree with ten (10) years’ experience in related engineering management field, or

Associate's Degree with fifteen (15) years’ experience in related engineering management field.

b. Five (5) years’ experience in program management support relating to aircraft carrier /surface ship (as applicable) maintenance. It is required that the individual has verifiable, extensive organizational knowledge of public naval shipyards, aircraft carrier/surface ship departmental structure, TYCOM structure, and /or the applicable RMC structure, as well as commercial structure.

c. Five (5) years’ experience in actual operation, repairs, and maintenance of Navy aircraft carrier main propulsion, auxiliary, electrical, and damage control systems either in technical or management positions which included supervision of personnel. Three (3) of the five (5) years should include experience with steam propulsion plants. Two (2) of the (5) years should include experience in actual operation, repairs and maintenance of carrier auxiliary, electrical and damage control systems either in technical or management positions which include supervision of personnel. One (1) of the five (5) years should include direct experience with Naval Nuclear

Propulsion Secondary Systems and/or Non-Nuclear Interface Systems and verifiable knowledge of NNPI in either technical or management positions. For Surface Ship Program Manager support, key personnel should have five years of experience on surface ship propulsion, auxiliary, electrical and damage control systems including at least 3 years of experience in gas turbine propulsion systems. Experience should include 2 years of actual ship auxiliary, electrical, propulsion, damage control, or distributed ship's system maintenance and operations including supervision of personnel.

d. Three (3) years of supervisor or managerial experience with one (1) year at the level equivalent to a Civil Service GS-12 rating or Navy Lieutenant (O-3), or Chief Warrant Officer (CWO) involving direct supervision of subordinate groups working in an engineering discipline.

Position 2: Project Manager (Key Personnel, five (5) resumes required)

a. Bachelor's Degree with ten (10) years’ experience in related engineering management field, or

Associate's Degree with fifteen (15) years’ experience in related engineering management field.

b. Five (5) years’ supervisory experience in the area of technical assistance, maintenance, or design related to Navy Aircraft Carriers/surface ships (as applicable) and three (3) years should be closely involved with practical aircraft carrier/surface ship (as applicable) maintenance, design, operation, and other problems of main propulsion, auxiliary, electrical, and damage control equipment associated with shipboard level maintenance.

c. Two (2) years direct experience with auxiliary, electrical, and damage control systems and included steam propulsion plants (for Surface Ships only)

d. Two (2) years direct experience with auxiliary, electrical and damage control systems for U.S.

Naval Ships.

e. One (1) year direct experience in Naval Nuclear Secondary Plant Systems and/or Non-Nuclear

Interface Systems and verifiable knowledge of NNPI (for CVN Project Engineer position only).

f. Two (2) years of supervisory experience.

Position 3: Production Manager* (Key Personnel, ten (10) resumes required)

a. Ten (10) years’ experience in aircraft carrier or surface ships as applicable HM&E engineering, including:

b. Five (5) years’ experience in coordinating and supervising personnel effort in accomplishing shipboard HM&E repairs. Two (2) years should be closely involved with aircraft carrier or surface ships during maintenance availabilities, including procedures, work integration, administration and maintenance scheduling.

c. Four (4) years’ experience in administration of the Navy Quality Assurance Program, 3M and

Supply System.

*Note: All Production Manager FTEs remain as Key Personnel positions; however, only 10 resumes for this specific category will be required for evaluation purposes only. Once the contract is awarded, the Government maintains the right to review any and all additional resumes within this Key Personnel category at any given time during contract performance.

VOLUME II, SECTION 2.0 - TECHNICAL APPROACH

FACTOR 2 - TECHNICAL APPROACH INSTRUCTIONS

This part of the proposal should provide a technical approach laid out in a systematic fashion so as to demonstrate a detailed and complete picture of how the Offeror plans to complete the Technical Requirements. Explain any innovative procedures and identify and describe specific application to the RFP elements. Descriptions and discussions of processes, procedures and programs should flow in a narrative format without information gaps and must convey the complete picture. Offerors shall address the following areas taking into account all of the Offerors’ current Government and commercial efforts under contract, the proposed effort under this solicitation and any other submitted proposals.

1. Discuss the Offerors’ technical approach to: 1.) planning through validation of GFI/GFM;

2.) pre-fabrication / advance staging; and 3.) rip-out, repair, (re)installation, 4.) test of the work requirements, and 5.) compartment closeout.

2. Offeror should demonstrate a robust quality assurance program and how its application would meet the technical requirements of the contract, including details concerning development and execution of a comprehensive Test and Inspection (T&I) plan and integration of subcontractor tests and inspections with the availability master T&I plan.

Discuss procedures for test discrepancy recovery. Describe how the Offeror verifies the

Significant Subcontractor’s quality performance.

3. Provide a description of the Offerors’ and Significant Subcontractor’s safety organization and how it complies with each of the requirements of NAVSEA Standard Items 009-07 and 009-10.

4. Describe the process to review planning yard alteration packages for completeness and accuracy. Discuss the development of work schedule planning, to include integration of the alteration items with the repair package.

5. The Offeror shall demonstrate PRIOR TECHNICAL EXPERIENCE, meaning specific instances and problem resolution, on specific projects that are similar to the this solicitation’s

SOW requirements. This should not be confused with past performance, which is how the

Offeror performed and was rated. This should encompass specific maritime based Aircraft

Carrier and Surface Ship experience covering specific timeframes. The Offeror shall provide examples maintenance experience by company-certified craftsmen, technicians, and engineers qualified in hull, mechanical, electrical, and electronic systems and equipment.

These individuals are required to be familiar with Carrier and Surface Ship maintenance procedures, hull coatings, COMNAVSEASYSCOM Logistics Support Center (ILS) procedures and functions of the Ship’s Maintenance Support Center (MSC), and Integrated

Technologies (IT) Specialists familiar with fleet database management systems. Prior technical experience provided shall demonstrate the Offeror’s ability to perform inspections, examinations, analysis, repairs incidental to such inspections, examinations, analysis, and make recommendations in the areas of maintenance planning and/or repair as requested on non-nuclear naval propulsion systems, auxiliary machinery, non-nuclear steam plant systems of nuclear powered Aircraft Carriers, and aviation systems associated with these naval propulsion plants in accordance with requirements set forth in Section C.

The Offeror shall provide detailed descriptions of their prior experience handling the availability of key personnel, experienced manpower, and resources that would correlate to this effort. Also provide examples of the Offeror’s prior experience and/or methods of recruiting, training, or otherwise hiring personnel to meet similarly scoped staff requirements. The Offeror shall also provide specific examples of how they manned operations to accomplish emergent technical requirements. Lastly, the Offeror shall demonstrate their prior experience/ability to man and support similarly scoped technical tasks outside of the continental United States.

This section is limited to a maximum of 25 pages.

VOLUME II, SECTION 3.0 – RESOURCE CAPABILITIES

FACTOR 3 – RESOURCE CAPABILITIES INSTRUCTIONS

Offerors should address the following areas taking into account all current Government and commercial efforts under contract, the proposed effort and any other submitted…