SOW_ESSM_Contract_Draft.pdf

DRAFT

STATEMENT OF WORK (SOW)

FOR THE

OPERATION AND MAINTENANCE

OF THE

EMERGENCY SHIP SALVAGE MATERIAL (ESSM) SYSTEM

1.0 General Description

The Naval Sea Systems Command’s Office of the Director of Ocean Engineering, Supervisor of Salvage and Diving

(SUPSALV or NAVSEA 00C) maintains the U.S. Navy’s Emergency Ship Salvage Material (ESSM) System, which is a managed network of facilities and emergency response equipment stockpiles pre-positioned to support and augment the Navy Fleet capability in the areas of salvage, diving, pollution response, and underwater ship husbandry (UWSH). ESSM resources, including equipment and personnel, are also utilized by other agencies and activities (e.g., U.S. Coast Guard, Environmental Protection Agency (EPA), Federal Emergency Management

Agency (FEMA), Military Sealift Command (MSC), and U.S. Army Corps of Engineers) in support of pollution abatement, UWSH, depot level equipment maintenance, diving, salvage, and deep ocean search and recovery operations. ESSM facilities are located within the Continental United States (CONUS) and in key Fleet operating areas elsewhere throughout the world. The CONUS facilities maintain a complete inventory of all available ESSM equipment while the OCONUS facilities carry only limited amounts of ESSM equipment which may include salvage, pollution control, diving, and UWSH material that is tailored to the operational requirements in that region.

To supplement the U.S. Navy’s capabilities, SUPSALV maintains contracts with commercial sources. This indefinite-delivery, indefinite-quantity (IDIQ) contract is known as the ESSM contract. The primary purpose of the

ESSM contract is to provide the engineering and technical services to man, manage, maintain, and operate the

ESSM System and to provide operational and non-operational support to the Navy’s oil and hazardous substance

(OHS) spill response program. Remote-site ESSM equipment operation, maintenance, and related support under this contract is also provided for the full range of UWSH, diving, salvage, and search and recovery operations.

SUPSALV issues work on a task-order basis, including both the day-to-day management of the system as well as emergent issues requiring a short turn-around period.

SUPSALV relies on a Contractor to provide the manpower and expertise needed to support and perform the day-to-day activities and operations of ESSM bases, as well as provide personnel to support field operations and mission tasking. When a Delivery Order is issued, Contractor personnel develop the detailed procedures and methodologies and manage their internal resources to perform the assigned task(s). Contractor personnel work directly with their

Government counterparts to establish priorities. For field operations and mission tasking, SUPSALV works directly with customers to determine technical and scope-of-work requirements, performs mission planning, and identifies funding requirements. Final determination and issuing authority for ESSM field operations and mission tasking resides with the Supervisor of Salvage or his designated deputy. The successful execution of these inter-related responsibilities requires that a close working relationship exist between Government and Contractor personnel at all levels.

The ESSM Program Manager is a part of NAVSEA 00C2, Salvage Operations Division at the Washington Navy

Yard in Washington, DC, and is the Government’s prime POC for the ESSM Program, and is assisted by the

Contractor ESSM Warehouse Management team. When directed, the Contractor is responsible for the full-time manning and management of ESSM facilities, including inventory control and periodic maintenance of equipment stored at ESSM complexes for immediate deployment and operation, deploying fully operational response teams with pollution control equipment, and providing ESSM operator/technician(s) when required to support the deployment of ESSM salvage, oil spill response and underwater ship husbandry equipment.

2.0 ESSM Facilities/Bases

2.1 ESSM Facilities CONUS

Two ESSM bases are located within CONUS. These bases hold similar material and equipment, including a complete inventory of ship salvage, oil spill response, and underwater ship husbandry equipment. The two CONUS facilities are:

Virginia

The Virginia ESSM facility is located at the Naval Weapons Station Cheatham Annex, Warehouse 12;

Williamsburg, Virginia. The principal mission of this facility is to provide maintenance, depot level repair, and storage of salvage, oil spill response, diving, and underwater ship husbandry (UWSH) equipment; engineering;

computer and drafting services; technical writing; and administrative support. The facility consists of a warehouse

(Building 12) of approximately 160,000 square feet with approximately 10,000 square feet of office space, a Shop

Building of approximately 15,625 square feet, a tension fabric building with no utilities of approximately 14,250 square feet, two auxiliary buildings totaling an additional 3600 square feet, approximately 20,000 square feet of improved outdoor space, approximately 20,000 square feet of unimproved outdoor storage space.

California

The California ESSM facility is located at the U.S. Naval Base Ventura County, Port Hueneme, California. The principal mission of this facility is to provide maintenance, depot-level repair, and storage of salvage, oil spill response, and underwater ship husbandry (UWSH) equipment. The facility consists of five buildings of approximately 110,000 gross square feet that includes approximately 5,000 square feet of office space and 19,000 square feet of shop space, and open storage of approximately 66,000 square feet.

2.2 ESSM Facilities Outside CONUS

Six ESSM facilities are located outside CONUS. Their inventories include limited quantities of ship salvage material, oil spill response equipment, and UWSH equipment. This material is intended to support emergent Fleet requirements and is stored in a ready-for-issue condition.

Alaska

The Alaska ESSM facility is located on Joint Base Elmendorf-Richardson, Alaska. The facility provides limited maintenance and depot repair of salvage and oil spill response equipment, with specialized equipment for arctic conditions. The facility consists of Building 800 that contains approximately 46,300 square feet and Building 812 that contains approximately 11,700 square feet. The facility includes approximately 2,000 square feet of office space.

Hawaii

The Hawaii ESSM facility is located at Bishops Point, Joint Base Pearl Harbor-Hickam, Hawaii. The facility provides limited maintenance and depot repair of diving, salvage, oil spill response and UWSH equipment. The facility consists of Buildings 54 and 60 that together contain approximately 31,500 square feet, which includes approximately 5,000 square feet of office space.

Spain

The Spain ESSM facility is located on Naval Station Rota, Spain. The facility consists of a warehouse containing approximately 10,000 square feet and is not manned on a daily basis. The inventory consists of salvage and oil spill response equipment. The Contractor is required to maintain the inventory and perform periodic maintenance visits according to the schedule set by SUPSALV.

Bahrain

The Bahrain ESSM facility is located at the Port of Mina Sulman, Manama, Bahrain. This facility consists of a leased warehouse containing approximately 15,000 square and is not manned on a daily basis. The inventory consists of salvage, pollution, and UWSH equipment. The Contractor is required to maintain the inventory and perform periodic maintenance visits according to the schedule set by SUPSALV.

Singapore

The Singapore ESSM facility is located at the Royal Navy Senoko Fuel Depot in Sembawang, Singapore. The facility consists of a warehouse containing approximately 8,400 square feet and is not manned on a daily basis. The inventory consists of salvage, pollution, and UWSH equipment. The Contractor is required to maintain the inventory and perform periodic maintenance visits according to the schedule set by SUPSALV.

Japan

The Japan ESSM facility is located at the Akasaki Fuel Depot, U.S. Naval Station Sasebo, Japan. The facility consists of two Butler buildings containing approximately 4,000 square feet each and is not manned on a daily basis.

The inventory consists of salvage, pollution, and UWSH equipment. The Contractor is required to maintain the inventory and perform periodic maintenance visits according to the schedule set by SUPSALV.

3.0 Scope

In support of the ESSM System, the Contractor may be required to perform the following functions:

• Overall manning, management and administration of the ESSM System, including providing Operational

Response Teams (ORT).

• Supply and material support including inventory management, inventory control, stocking, re-supply, sparing, purchasing, transporting, shipping and receiving.

• Worldwide on-site support for Oil and Hazardous Substance (OHS) spill response, including operation of

ESSM spill response equipment, spill management team support, and a full range of subcontracted response services including temporary oil storage, aerial surveillance and dispersant application services, and wildlife remediation as required.

• Non-operational spill response program support, including spill contingency planning, training, exercises, and related instructions, reports and data management.

• Design, engineering, drafting, technical writing and other logistics functions.

• Overall program coordination and support required to store, maintain, mobilize/demobilize, operate, upgrade, modify, overhaul, refurbish, fabricate, procure, and/ or test ESSM/Fleet equipment.

• Supplementation of host/tenant functions when specifically authorized.

• Design, development, scheduling, planning, and conduct of training courses and training exercises.

• Mobilization and demobilization of ESSM/Fleet equipment and personnel including arranging for and obtaining transportation, shipping services and any other logistics requirements.

• Arranging for and obtaining vessels/ships/barges/platforms, handling equipment, loading and off-loading equipment, welding and burning services, and any other support services/capabilities required for field operations.

• Management and maintenance of Government warehousing facilities and offices.

• Naval architecture engineering support for complex salvage operations.

4.0 Government Furnished Functions and Property/Information

The Contractor is not generally required to provide or use contractor-owned equipment in the performance of orders issued under the ESSM contract.

4.1 Host Support Functions

The Government will furnish all materials and services that are required to operate the ESSM Facilities at the various locations. Host Tenant Agreements are in place to provide regular services such as electric, water, sewer, gas

(if available), telephone service, emergency repairs, minor repairs, fire protection, environmental services, grounds maintenance, refuse collection, and crane certifications. The Contractor is required to use host support functions to the maximum extent possible. The Contractor may be directed by the Government to procure regular services when those services are not provided by the host command or by prior arranged agreement. Contractor requests to procure host-provided functions shall be in writing and shall provide justification for why the host-provided function is otherwise unavailable.

4.2 Support Services and Ancillary Equipment

The Contractor is required to provide all support services and/or ancillary equipment not otherwise provided for by the contract, when required by individual orders. The Contractor shall not procure or otherwise provide support services and/or ancillary equipment unless specifically authorized by the Contracting Officer. Contractor requests to procure or otherwise provide support services and/or ancillary equipment shall be in writing and shall include a justification for why the services and/or ancillary equipment are not otherwise available. In no event shall the

Contractor enter into any lease in excess of one (1) month for ancillary equipment unless specifically authorized in writing by the Contracting Officer.

4.3 ESSM Property/Inventory

General information regarding the extensive ESSM equipment inventory can be found on SUPSALV’s public website at http://www.navsea.navy.mil/Home/SUPSALV/ESSM/. Equipment is listed by Diving Equipment, Salvage Equipment, UWSH Equipment, and Pollution Equipment. The links on this public site provide additional information including ESSM system management, stockpile locations, resource requesting procedures and funding information. Detailed ESSM equipment inventories and descriptions can be accessed by DoD CAC holders via the

ESSM Enterprise application on SUPSALV's https://secure.supsalv.org website. The Contractor shall manage all data and information associated with ESSM and will be required to maintain the network and server equipment necessary to manage and access ESSM information by SUPSALV and other authorized users.

5.0 Technical Requirements

Specific tasks shall be defined in individual orders placed against the contract. The task(s) shall be accomplished within the scope of the basic tasks specified below. Some tasks my include access to Navy ships and submarines and associated spaces which contain equipment, hull penetrations, etc., to include engineering and propulsion spaces containing Restricted Data.

5.1 Inventory of ESSM Facilities

The Contractor shall manage and maintain the ESSM property inventory, including performing physical inventory verifications, updating and maintaining inventories to accurately reflect changes in ESSM property stock, readiness and tracking deployed ESSM property. Inventory verifications for the Spain, Bahrain, Singapore, and Japan facilities shall be performed during scheduled maintenance visits. The Contractor shall utilize SUPSALV-approved inventory management software. Day-to-day operation of ESSM facilities shall be performed in accordance with the

ESSM Operations Guide. The ESSM Operations Guide is available digitally and can be provided upon request submitted in writing to SUPSALV.

5.2 Manning of ESSM Facilities

The Contractor shall provide personnel satisfying the Attachment 1b, Scheduled Personnel Qualifications, to man, manage, administer, maintain, and operate the ESSM System. Key Personnel are subject to the terms of the clause entitled, Substitution of Personnel. The Virginia, California, Alaska, and Hawaii ESSM facilities are manned on a full-time basis. The Spain, Bahrain, Singapore, and Japan ESSM facilities are not manned on a day-to-day basis.

The Base Manager located at the Virginia ESSM facility shall manage the unmanned facilities located in Spain and

Bahrain, while the Base Manager at the California ESSM facility shall manage the unmanned facilities located in

Singapore and Japan in order to ensure uniform maintenance and configuration control. All personnel shall be properly and adequately trained to meet safety requirements mandated by the Occupational Safety and Health

Administration (OSHA).

The Contractor shall maintain a 24-hour point-of-contact (POC) in the vicinity of each manned ESSM Facility, capable of responding to urgent requirements. If, at any time, the POC is unavailable on a 24-hour basis by voice communication (i.e., travel, leave, etc.), the Contractor shall provide 24-hour advance notice to SUPSALV of an alternate POC.

ESSM facility personnel shall work a regular eight-hour, five-day, 40 hour per week schedule. The times at which

Contractor personnel may begin and end an eight-hour day are at the discretion of the Contractor.

5.3 ESSM Supply/Material Support

The Contractor shall, to the maximum extent available, use the Navy Stock System for acquiring spare / repair parts to support maintenance, repair, and replacement efforts conducted at ESSM facilities. If not available in the Navy http://www.navsea.navy.mil/Home/SUPSALV/ESSM/ https://secure.supsalv.org/

Stock System, the Contractor shall be responsible to identify commercial sources, ordering, stocking, and distribution of spare / repair parts and material within the ESSM warehouse system. Any property received from the

Defense Reutilization Management Office (DRMO) is ESSM property and shall be entered into ESSM inventory and maintained accordingly.

5.4 Transportation, Shipping and Receiving of ESSM Equipment

The Contractor shall arrange for transportation of ESSM/Fleet property. The Contractor shall prepare and ship

ESSM/Fleet property from/to ESSM facilities to/from operational sites or other areas designated by SUPSALV. The

Contractor shall provide for the operation and maintenance of deployed ESSM/Fleet property. The Contractor shall receive, restore to operational readiness condition, and re-inventory property returned from field operations. The

Contractor shall provide personnel for Government furnished training in the handling, packaging and certification of hazardous substances for shipment (e.g., compressed gases, fuels, hydraulic and lubricating oils, etc.); and shall ensure hazardous substances are handled and processed in accordance with local base/installation plans or operations and environment regulations.

5.5 Maintenance, Repair, Overhaul, Modification, Fabrication, Procurement, Testing and Operation of ESSM and Fleet Property

The Contractor shall maintain, repair, refurbish, overhaul, modify, fabricate, procure, test, and/or operate

ESSM/Fleet property. Maintenance shall be performed in accordance with applicable Maintenance Requirement

Cards (MRC) or other SUPSALV designated instructions. MRCs provide, for each category of ESSM property, the required maintenance (e.g., periodicity, maintenance procedures, tools, man-hours required, test procedures).

Maintenance of property owned by other Federal agencies shall be maintained in accordance with instructions and procedures established by the owning agency. Repair and depot-level overhaul of ESSM/Fleet property shall be performed in accordance with the equipment manufacturer’s guidelines. ESSM/Fleet property shall be maintained, repaired, refurbished, overhauled, modified, and/or tested to maintain effective readiness.

The Contractor shall procure, fabricate, and/or replace ESSM/Fleet property when authorized by SUPSALV. The

Contractor shall not procure, fabricate, modify or replace any ESSM equipment without the prior approval of

SUPSALV. Procurement and fabrication shall be limited to property in ESSM inventory, has the same function or purpose as that in ESSM inventory, or represents technological advancement in obsolete ESSM property.

To assess the quality of maintenance, the Government may conduct random operational testing of equipment that has been designated as meeting all MRC requirements. The Contractor shall operate and test equipment in support of the Government and return all property to storage status in accordance with the applicable MRC.

The Contractor shall provide engineering and naval architectural services, configuration management, and associated computing services required to manage, maintain, repair, upgrade, modify, refurbish, overhaul, fabricate, replace, design, procure, and/or test ESSM/Fleet property. These services shall include design, modification, fabrication, and testing of property similar to that included in ESSM inventory.

5.6 Operations Support

The Contractor shall provide personnel and assistance to SUPSALV in areas of Oil and Hazardous Substance (OHS) spill response, UWSH, diving, and salvage operations as described below.

Oil and Hazardous Substance (OHS)

OHS spill response is required for the Navy or other civilian and Federal sources. Details of such support are outlined in individual orders and typically involve operators for and shipment of ESSM/Fleet property. The

Contractor shall be prepared to respond to such requirements utilizing ESSM/Fleet property, spill response teams, equipment operators and/or other resources required. OHS spill response operations include OHS spill containment and collection, use of chemical OHS spill mitigation agents, OHS handling and storage, shoreline cleanup, hazardous waste disposal, and any other support pertaining to such operations. The Contractor shall ensure all hazardous substances are handled and processed in accordance with federal, state, and local base/installation plans or operations and environmental regulations. The Contract shall also assist SUPSALV in OHS contingency planning, and spill response training, as directed.

Salvage and Towing

Salvage and towing support typically involves provision of operators for and shipment of ESSM property used in support of SUPSALV/Fleet salvage operations. The Contractor shall be prepared to respond to such requirements utilizing ESSM/Fleet property, equipment operators, and/or other resources required. Support may also involve preparation and inspection of surface vessels and submarines and may require access to spaces containing equipment, hull penetrations, and engineering and propulsion spaces potentially containing Restricted Data.

Diving

Diving support typically involves performing required maintenance and repairs of Fleet Diving Life Support

Systems (DLSS), including hydrostatic testing of cylinders, flasks, volume tanks and filter housings. Cleaning of

DLSS systems and components shall be in accordance with MIL-STD 1330D. Other services include repair and adjustments of USN diving helmets, routine helmet fiberglass repairs, gauge calibration for both air and oxygen gauges, repair of diver communication boxes, and assembly, repair, and testing of diver umbilical and system hose assemblies.

UWSH

UWSH operations include, but are not limited to, the use of UWSH equipment in support of ship maintenance operations or equipment and repair procedure evaluations carried out by Navy (military and civilian) or commercial divers. Operations are conducted worldwide under the technical supervision and control of SUPSALV personnel.

The Contractor shall provide topside (non-diver) labor and material support to prepare, package, transport, operate, and/or maintain property required for UWSH operations.

Logistic Support

The Contractor shall provide engineering services in support of operations including development and updating of equipment operating, emergency, and maintenance procedures, writing and updating regional OHS spill contingency plans, designing and delivering Spill Management Team courses and other response management training, reviewing regulatory requirements, and other pollution related support. All plans and training courses shall conform to all applicable laws and regulations.

The Contractor shall provide management, labor, equipment operators, and material support for rigging, transportation, equipment operation, repair, connection, cleanup, and re-storage of ESSM equipment utilized in operations.

The Contractor shall charter ships, boats, barges and/or platforms required to support ESSM related operations and training exercises. Additionally, the Contractor shall provide on-scene (field) personnel messing and berthing, material handling equipment, staging areas, pier space and related facilities, procurement and disposal of fluids, and any other logistics support required during operations and training exercises.

In situations deemed urgent by the Government, the Contractor shall immediately respond and commence mobilization of personnel and equipment. In the case of an OHS spill, the initial Operational Response Team (ORT) shall be composed of the personnel identified in Attachment 1a. The ORT identified in Attachment 1a is considered the minimum number of personnel required for an OHS spill response team. For large OHS spills, the Government may require additional personnel. The Contractor shall mobilize additional personnel within 24 hours of being notified by the Government.

5.7 Training

Contractor ORT personnel shall be trained to meet all applicable OSHA regulations regarding OHS spill response and clean-up as well as any other applicable safety requirements. The Contractor shall maintain up-to-date training records as required to meet OSHA standards.

The Contractor shall design and conduct training exercises to improve the knowledge, skills, and readiness of personnel from the ESSM ORTs, the Fleet, and other Government agencies, in state- of-the-art salvage, diving, pollution control, and UWSH equipment and procedures. Training exercises shall adequately address and instruct personnel in the areas of equipment testing techniques and procedures, equipment operating techniques and procedures, readiness and response capabilities, and operational skill level.

Prior to training exercises, the Government will provide an outline of the training requirements, goals, and objectives for which the exercise is designed to achieve. The Contractor shall prepare operational plans with schedules that provide a detailed timetable for all events.

The Contractor shall take full advantage of opportunities during routine maintenance and repair of ESSM/Fleet property to conduct on-the-spot training.