Att_(14)_DMSMS_Quarterly_Report__CDRL_LR0C__Rev_L_2013.02.15.docx

"Company Logo"

"System Name" "Production Phase" Production Support Services "Year"

DMSMS Parts Obsolescence Report For "Quarter, Year"

Document Number " " Document Revision " " Document Release Date "Month Date, Year"

DID Number " " Contract Number " " CLIN Number " " CDRL Number " "

Prepared For Department of the Navy Naval Air System Command (NAVAIRSYSCOMHQ) PMA-299 Attn: (Applicable name/code and office of PMA-299 POC) Building 2272 47123 Buse Road Patuxent River, Maryland 20670-1547

Prepared By "Company Name" "Company Address"

"Any additional company disclaimers"

DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD contractors only; Reason: Administrative/Operational use; Date of Determination: October 1, 2007. Other U.S. requests for this document shall be referred to PMA-299. WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C. Sec. 2751 et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App 2401, et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate per the provisions of OPNAVINST 5510.161." Destruction Notice: For classified documents, follow procedures in DOD 5220.22M, National Industries Security program Operating Manual, Chapter 5, Section 7 or DOD 5200.1-R, Information Security Program Regulation. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.

"Company Reference / Tracking Number"

Preliminary

DMSMS Parts Obsolescence Report Approval Signature and Date

"Company Project Lead" Date

"Company Technical POC" Date

"NAME" Date

"NAME" Date

RECORD OF CHANGES

TABLE OF CONTENTS

Section

TABLE

"Company Reference / Tracking Number" Table 4 Monitored Parts List… 8 iii

1.0 DMSMS SCOPE

This report published quarterly identifies in Table 2 new obsolescence issues and the Case Sheet Analysis to resolve them to minimize any impact to the "System Name and P/N (Part Number)". A status for all unresolved issues will be recorded in Table 2. Resolved issues will be recorded in Table 2. All tables completed need to be editable and not an imbedded image for all report submittals. All DMSMS (Diminishing Manufacturing Sources and Material Shortages) cases need to be input into a data base for record keeping, reporting, and retrieval purposes. The OCL (Obsolescence Case Log) in OMIS (Obsolescence Management Information System) is the data base for recording and tracking obsolescence cases. OCL training and access is provided by NAVSEA, NUWC Keyport. Components in the “System Name and P/N" that have been identified as having obsolescence issues will be included in the quarterly obsolesce report. Notification of obsolescence issues can be obtained from but not limited to component monitoring using commercial data bases, vendor surveys for COTs (Commercial off the Shelf) and contracted assemblies, and component alert notices issued by vendors. Prime contractors are responsible for monitoring and reporting obsolescence issues for assemblies supplied to them by sub-contractors. All tables are to be filled in when applicable and when data is available. If a Table can't be filled in due to missing data, provide a description as to why and when the data will be available.

1.1 DMSMS Definition

DMSMS is defined as the loss or impending loss of manufacturers or suppliers of items or shortages of raw materials. DMSMS may occur at any phase in the acquisition cycle, from design and development through post-production. DMSMS has the potential to severely impact weapon system supportability and life cycle costs.

The majority of DMSMS cases have historically been in the electronics area (primarily microcircuits). However, DMSMS problems affect all material categories. Furthermore, DMSMS problems are not always confined to piece parts. Material obsolescence situations may occur at the piece part / component, module / COTS (Commercial off the Shelf), equipment, or other system indentured levels.

1.2 DMSMS Resolution Process

"Company Reference / Tracking Number" Potential solutions will be evaluated based on the cost, impact, timeframe, and long-term support considerations. The evaluations will take into account changes to upcoming contracts to implement better DMSMS mitigation procedures. Considerations for a design refresh of scheduled improvement will also be evaluated. DMSMS solutions will be documented by completing a Case Sheet. The DMSMS Review Board (DMSRB) will ensure an appropriate review of all solutions has occurred and that the best solution is selected. Once approved by the Program Manager, the selected solution will be placed in the Program Objective Memorandum (POM) funding pipeline.

2.0 Report Guide per Solution

Table 1 "Report Guide per Solution" provides guidance as to what to do per solution.

Table 1 Report Guide per Solution

2. Original component

12. COTS / Subcontracted Assemblies

ASIC (Application Specific Integrated Circuit ) ECP (Engineering Change Proposal) ROHS (Restriction of Hazardous Substances)

3.0 Obsolescence Summary by Platform, System, WRA, and SRA

Table 2 "Obsolescence Summary by Platform, System, WRA, and SRA" Provides an Obsolescence Summary at the Platform Level, System Level, the WRA (Weapon Replaceable Assembly) Level, and the SRA (Shop Replaceable Assembly) Level. Table 2 is meant as a quick look at the health of the SRAs, the WRAs, and the system along with what platform(s) the system is in. The color choices shouldn't be treated as set in stone and if you want to reclassify a part from green to yellow or red etc that is fine. The main thing is that any part with an obsolescence issue against it be documented in table 3. Monitored parts would be all parts that are part of any list that is being monitored by an obsolescence tool, plus COTS items that are being monitored with vendor surveys, plus any other parts that have been identified with obsolescence issues. Data for Table 2 can be obtained from OMIS if the system has been loaded into OMIS

Complete Table 3 "Parts / Components / COTS / Subcontracted Assemblies Obsolescence Issues" for new obsolescence issues, for obsolescence issues still unresolved, and for obsolescence issues completed. List all NHAs affected by the obsolescence issue in Table 3.

Note: Table 3 is too wide to show on one printable page so it has been broken down into three tables. In the XCEL format Table 3 is contained in one worksheet.

5.0 DMSMS Issues

5.1 Planned Upgrades Due to DMSMS Issues

Provide a description and solution for planned ECP upgrades to CCAs due to obsolescence, part number changes, and redesigns.

5.2 Proposed Upgrades Due to DMSMS Issues

Provide a description and solution for proposed ECP upgrades to CCAs due to obsolescence, part number changes, and redesigns.

5.3 COTS DMSMS Issue

Provide a description and solution for COTS DMSMS issues due to obsolescence, part number changes, and redesigns.

5.4 Passive DMSMS Issues

Provide a description and solution for passive component DMSMS issues due to obsolescence, part number changes and redesigns.

5.5 Electro-Mechanical DMSMS Issues

Provide a description and solution for electro-mechanical component DMSMS issues due to obsolescence, part number changes and redesigns.

5.6 Mechanical DMSMS Issues

Provide a description and solution for mechanical component DMSMS issues due to obsolescence, part number changes and redesigns.

5.7 Software DMSMS Impact Issues

Provide a description and solution for software DMSMS issues due to software obsolescence, part number changes and redesigns.

6.0 Obsolescence Surveillance

"OEM Name" continues to monitor the "Program/System name" design for parts obsolescence. There is (are) a "Number" of part(s) in the design not currently obsolete that is (are) predicted to have a life expectancy of less than "Number" years. The part(s) is (are) a "P/N, Nomenclature, Manufacture" life expectancy of "Number" years. This part is used on the "NHA P/N & Nomenclature". Table 5 provides a listing of all parts in the system being monitored for obsolescence.

7.0 Obsolescence Tools

List Obsolescence tools being used for monitoring obsolescence status.

8.0 OCL (Obsolescence Case Log)

The OCL (Obsolescence Case Log) in OMIS (Obsolescence Management Information System) is the data base for recording and tracking obsolescence cases. OCL training and access is provided by NAVSEA, NUWC Keyport.

9.0 Monitored Parts List

a.) If a parts list has not been loaded in OMIS a part list showing parts being monitored and parts with obsolescence issues will be submitted in an excel spreadsheet with the columns as listed in Table 4.

b.) If a parts list has been changed since the last quarterly report a part list, highlighting the old P/N and the new P/N, will be submitted in an excel spreadsheet with the columns as listed in Table 4. Any part list changes will also need to be included in Table 3 with the applicable Table 3 columns filled in.

Table 4 Monitored Parts List

Red (R): A part that is not in production by the original manufacturer. No FFF (Form Fit and Function) part is available that’s in production. High cost and high risk resolution due to redesign and requalification.

Yellow (Y): A part that is not in production by the original manufacturer. A FFF (Form Fit and Function) part is available that's in production. Qualification Issues, requires in circuit testing, minimal cost, minimal risk resolution.

ORANGE (O): A part that is still in production by the original manufacturer but a Life-of-Type buy date has been issued by the original manufacturer on the part. LTB cost, no risk resolution.

Green (G): A part that is still in production by the original manufacturer or an authorized aftermarket source i.e. Rochester Electronics, Lansdale, E2V/QP Semiconductor, etc. No cost, no risk resolution.

Gray (Gray): A part that is currently under research to determine its obsolesce status.

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