Attachment_6A_--_PR_Tracking_(Part_1_of_2).docx

Attachment (6A) 15 February 2014

ATTACHMENT 6A

PROCUREMENT REQUEST (PR) TRACKING

(The Contractor shall use only one PR Tracking per Bureau Number (BUNO))

The Contractor shall report PR information to the Reporting Custodian via FAX or E-Mail, and verify receipt of PRs by the Reporting Custodian, as new requirements develop.

ROWS:

1 – The Contractor shall add their name in place of “Contractor Name.”

2 – The Contractor shall add the name of the reporting custodian for the aircraft being inducted.

3 – Title Bar: Columns A through O shall be labeled “Contractor Provided Data;” Column P shall be blackened out; Columns Q through X shall be labeled “Government Provided Data.”

4 – Data Row: The Contractor shall label Columns A through X with the following “header” titles. Subsequent rows shall contain each respective Procurement Requirement (PR) and the Contractor shall populate each respective column with the following information PR information.

Data Columns:

BUNO: The Contractor shall provide the Bureau Number (BUNO) of the aircraft.

Date CTR Req Sent To Squadron: The Contractor (CTR) shall provide the date the request was sent to the reporting custodian in DD/MM/YYYY format. The Contractor shall verify receipt by the reporting custodian.

CTR Req #: The Contractor shall provide their internal Requirement number.

Part #: The Contractor shall provide the Part Number associated with the PR.

NSN: The Contractor shall provide the National Stock Number associated with the PR.

Nomenclature: The Contractor shall provide the nomenclature associated with the PR.

QTY: The Contractor shall provide the Quantity required for the PR.

U/I: The Contractor shall provide the Unit of Issue, using Reference (x) as guidance, for the PR.

CTR Need Date: The Contractor shall provide the “need by” date (DD/MM/YYY format) for which the part is needed in order to meet aircraft required delivery timeline.

Date Retro Turned In: The Contractor shall provide the date (DD/MM/YYYY format) the Retrograde (Retro) was turned in for shipment back to reporting custodian (if applicable). The Contractor shall ensure all retrograde parts are shipped to the reporting custodian via fastest traceable means.

Retro Tracking #: The Contractor shall provide the tracking number associated with the retrograde material shipped back to the reporting custodian.

Retro S/N: The Contractor shall provide the serial number of the retrograde material shipped back to the reporting custodian (if applicable).

Assoc TD: The Contractor shall provide the Technical Directive number associated with the PR.

CTR Comments: The Contractor shall enter any information related to problems or changes associated with the requirement (e.g. Not Ready For Issue (NRFI) part received, BUNO of aircraft part was cannibalized from, etc.)

Completion Date: Contractor shall enter the date (DD/MM/YYYY) that the RFI part was received to fulfill the PR.

The Contractor shall notify the reporting custodian via DCMA in the event a Government response is not received within 72 hours of the date the PR (or status update request) was sent to the reporting custodian, as listed in Data Column 4B.

Cog Code: The Government will provide the Cognizance Code associated with the PR.

Govt Doc #: The Government will provide the document number associated with the PR.

Govt Status: The Government will provide the supply status associated with the PR.

Date Govt Status Provided to CTR: The Government will provide the date (DD/MM/YYYY) for when they last provided the status to the Contractor.

ESD to CTR: The Government will provide the estimated date (DD/MM/YYYY) the part will be shipped to the Contractor.

Tracking #: The Government will provide the tracking number for the part being shipped to the Contractor.

Govt Comments: The Government will provide any relevant information related to the part (e.g. lost parts, problems with retrograde, missing SRCs, etc.)

5 – The Contractor shall provide BUNO / High Flight Hour inspection sequence number (e.g. 16XXXX/HF00X).

6 – This is the first row where the Contractor and Government shall populate PR data.

The Contractor shall provide the Procurement Request tracking file that identifies all Repairable / Replacement / Consumable material acquired from the Government prior to Government acceptance of the aircraft per Attachment 1, Paragraphs 3.6.12, 3.8.3 and 3.8.4.