MyGrants-Application-Submission-Job-Aid.pdf

U.S. DEPARTMENT of STATE

MyGrants Application Submission for Recipients Job Aid

This job aid provides an overview for recipients to view, submit, and edit applications in

MyGrants. Only recipients with grantee accounts can electronically submit applications in

MyGrants.

Funding Opportunity Overview Grantors post funding opportunities in MyGrants to inform applicants of opportunities and allow applicants to submit their applications directly through MyGrants. Applicants can apply individually or on behalf of an organization through MyGrants or submit applications via email. MyGrants supports all opportunity types: Full and Open

Competition, Limited or Directed

Competition, and Sole Source. For Full and Open Competition funding opportunities, grantees can always view opportunities through Grants.gov.

Navigate to a Funding Oppurtunity Follow the steps below to navigate to a

Funding Opportunity from the

MyGrants Home page.

1. Expand the Apply drop-down.

2. Select the Funding Opportunities option.

Figure 1: MyGrants Home Page Navigation

3. Use the Search fields to locate the desired funding opportunity.

4. Click the Funding Opportunity

Number to navigate to the desired record.

Figure 2: Funding Opportunity Links

Start an Application The details of a NOFO are available within the record. For example, the Applicant

Instructions and eForms to be

Submitted in the Submission

Information section and the

Information for the Applicants and

Additional Docs to be Submitted tabs at the bottom of the record all provide guidance for applicants.

Applicants should review the funding opportunity details prior to applying as each opportunity will have unique requirements. The opportunity’s guidance may require applicants to submit applications through Grants.gov.

If the opportunity allows applicants to submit its application using MyGrants, follow the steps below.

1. Click the Apply Here button to start an application from the funding opportunity record.

Figure 3: Apply Here Button

2. Under the Applicant Information section, type an Applicant

Organization/Individual

Figure 4: Applicant Organization/Individual

Field

3. Type an Applicant UEI.

Figure 5: Applicant UEI Field

Note: Applicants must use the Unique

Entity Identifier (UEI) created and viewable in SAM.gov. For more information, please visit gsa.gov/entityid.

4. If applicable, check the All users in my Organization can edit this applicant checkbox. Selecting the checkbox will open the application to all users in your organization but will only provide limited edit permission to those users.

5. For full edit permission, add specific users in the Users who can edit this application field. This will enable full application access for selected users in your organization.

Figure 6: All users in my organization can edit this application checkbox and Users who can edit this application Field

6. Complete the required fields in the

Applicant Address Information section. If the applicant submits the application through Grants.gov, organizational information integrates into these fields.

Figure 7: Applicant Address Information Section

7. Click the Save button. The related list tabs now appear at the bottom of the application record.

Figure 8: Save Button

Figure 9: Related List

Upload Documentation and Access SF Forms

Each funding opportunity has unique requirements for documents and forms.

Applicants upload documentation to an application using the SF-424 Information tab and Application Uploaded Docs tab.

1. To complete the Standard From-424, click the SF-424 Information tab.

Note: The Required column specifies whether each SF Form is optional or required for an application.

2. Select the SF-424 Class to complete the desired SF Form.

Figure 10: SF-424 Information Tab and SF-424

Class Links

3. Complete each required field in the SF

Form marked with a red asterisk.

Figure 11: SF Form

4. Select the Save Draft button to save the form as a draft.

5. Click the Complete button on an SF-

424 form to prompt the user to authenticate the information. If the applicant selects the Complete button, the SF Form is still editable if the application is still in Draft status.

6. To complete the SF-424A form, select the SF-424 Class to complete the desired SF Form.

7. Applicants must complete the Grant

Program Function or Activity (1) field.

8. Select the Budget Categories tab.

9. Select the Object Class Categories to input the USD for Program (1). The (i)-

Total Direct Charges (Sum of a-h) total row cannot equal zero.

Applicants are unable to complete the form until if this condition is not met.

Figure 12: Budget Categories Tab

10. Select the Save Draft button to save the form as a draft.

11. Click the Complete button on an SF-

424A form to prompt the user to authenticate the information.

12. Select the Additional Documents to be Submitted tab to review the funding opportunity attachments.

13. Click on the document Sequence to view an individual record.

Figure 13: Additional Documents to be

Submitted Tab and Sequence Link

14. Click the Download All button to download all attachments to the

Downloads folder on your computer.

Figure 14: Download All Button

15. Select the Application Uploaded

Docs tab to upload required application documents.

16. Click the New button.

Figure 15: Application Uploaded Docs Tab and

New Button

17. Type a title in the Title field.

18. Select a File Type from the drop-down.

19. If the File Type is an Additional doc to be Submitted, users must select and upload a document for each

Additional doc to be Submitted item before submitting the application.

Figure 16: Application Uploaded Docs Tab and

New Button

20. Click the paperclip icon in the upper-right corner.

21. Select a document to upload to the application and click the Open button.

22. Click the Save button on the new

Application Uploaded Docs record.

Figure 17: Paperclip Icon and Save Button

23. Click the Save button in the application record to save updates without submitting the application.

24. Once an applicant completes all required forms, the system generates a Submit button.

Applicants can repeat steps 1-18 to determine remaining forms or documents needed to generate the submission button. To submit the application for review, click the

Submit button. The status of the application will change to Pending

Review.

Figure 18: Save and Submit Buttons

Edit a Submitted Application

Applicants can edit submitted applications by initiating edits themselves or when grantors return the application to them. Grantors will manually notify applicants when they return an application, and the application will display a Returned to Applicant status. If an applicant wants to initiate edits on a submitted application, the applicant should follow these steps:

1. Expand the My Applications drop-down.

2. Select either the My Applications or the My Organizations Applications option. The My Organizations

Applications option shows applications from the user’s organization.

Figure 19: MyGrants Home Page Navigation

3. Use the Search filters to locate the desired funding opportunity. Click the

Application Number to navigate to the desired record.

4. Expand the Actions drop-down.

5. Select Return to Draft. This will change the status from Pending

Review to Draft. Applicants may only select the Return to Draft button when the application is in

Pending Review status.

Figure 20: Actions Drop-down and Return to

Draft Button

6. When the application is in Draft status, the applicant can make edits to the application, including information in the

SF 424 Information and Application

Uploaded Docs tabs.

7. Once all the edits are complete, select the Submit button to resubmit the application for review. The status of the application changes to Pending

Review.

Figure 21: Submit Button