MXRD 23 0018 DRAFT SOW (24 Jul 2024).pdf

MXRD 23-0018

Statement of Work

Project Description: Cns (Install) Emergency Generator, Gas Tank Station, IEP, B1237

07 24 2024

DRAFT --STATEMENT OF WORK (SOW) --DRAFT

CONTRACT METHOD: Sole Source

PROJECT NUMBER: Firm-Fixed Price

NEXGEN CAPITAL PROJECT #: MXRD 23-0018

PROJECT TITLE: Cns (Install) Emergency Generator, Gas Take Station, IEP, B1237

DATE: 07/24/2024

1. PROJECT INTENT

1.1 The intent of this project is to install a 100-kW generator at Building 1237 Gas Take Station located in Bedford, Massachusetts. The objective is to also connect the generator to the natural gas that is generated at the facility. Work includes design and construction, and furnishing all labor, materials, equipment, tools, submittals, shop drawings, surveys, supervision, quality control, demolition, cutting and patching, construction management, waste management, hazardous material removal, engineering and travel to perform all operations and services required for the work indicated herein.

1.2 The Contractor shall comply with all applicable federal, state, and local laws and codes including, but not limited to, the following:

1.2.1 Instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments).

1.2.2 Executive Orders (EOs)

1.2.3 Air Force Engineering Technical Letters (AFETLs)

1.2.4 Air Force/DOD instructions, manuals, handbooks, regulations

1.2.5 Unified Facilities Criteria (UFCs)

1.2.6 American Society of Mechanical Engineers (ASME)

1.2.7 American National Standards Institute (ANSI)

1.2.8 National Association of Corrosion Engineers (NACE)

1.2.9 National Plumbing Code (NPC)

1.2.10 National Fire Protection Association (NFPA)

1.2.11 National Electric Code (NEC)

1.2.12 Commonwealth of Massachusetts General Laws and Regulations

1.2.13 Life Safety Code

1.2.14 Environmental Protection Agency (EPA) regulations

1.2.15 National Environmental Policy Act (NEPA)

Project Description: Cns (Install) Emergency Generator, Gas Tank Station, IEP, B1237

07 24 2024

1.2.16 Commonwealth of Massachusetts Department of Environmental Protection Regulations

(DEP)

1.2.17 Conservation Commission requirements for the local towns having jurisdiction of the work area

1.2.18 Air Force, AFMC, and DOD Environmental Policy

1.2.19 Americans with Disabilities Act (ADA) Accessibility Guidelines

1.2.20 HAFB specific design requirements

1.2.21 Northeast Gas Association Qualifications and Procedures

1.3 Where there is a conflict between nationally recognized codes and local codes, the most stringent, as determined by the Government, shall apply.

2. LOCATION

2.1 This project is located at Building 1237, Bedford Massachusetts.

3. ADMINISTRATION

Name Position Phone # Email Narasimhan Vedartham

Government Project Manager

781-225-7122 narasimhan.vedartham@us.af.mil

Abdessamad Koukou

Alternate Project Manager

781-225-2972 abdessamad.koukou@us.af.mil

Todd Bates Government Construction

Inspector

781-225-6041 todd.bates.1@us.af.mil

4. PRINCIPLE FEATURES

4.1 The Contractor shall furnish all labor, materials, tools, equipment, and transportation, to complete the work identified in this SOW. The Contractor shall provide supervision, safety, and quality control, design shop drawings, and as-built drawings.

4.2 If a condition arises that requires additional funding, the Contractor shall immediately notify and brief the Contracting Officer, Project Manager and Project Inspector. Changes requiring additional funding authorization shall require a formal executed subcontract change document.

4.3 The contractor shall provide complete construction management including inspection and maintenance of construction/quality control logs.

4.4 The contractor shall provide updates to the Contracting Officer, Project Manager and Project Inspector as necessary. The Contractor shall report any construction issues, changes to schedule, or schedule slippages, with proper justification, as part of these updates.

4.5 In the event of a conflict between documents provided to the Contractor, the most stringent documentation, as determined by the Government, shall apply.

Project Description: Cns (Install) Emergency Generator,

4.6 The Contractor shall coordinate all work through the Contracting Officer, Project Manager and Project Inspector.

4.7 The Contractor shall be licensed within the State of Massachusetts, as required.

4.8 Major work items to be accomplished shall include the following:

4.8.1 The Contractor shall produce a detailed construction progress schedule encompassing the entire project and weekly schedule updates to include a two-week look ahead.

4.8.2 The Contractor shall identify any long lead items in writing and shall provide them to the Contracting Officer for Project Manager Verification. The Contractor shall include any long lead items in his construction progress schedule.

4.8.3 Work performed under this contract will require after hours work.

4.8.3.1 The Contractor shall perform all work under this contract from 0730 to 1615, Monday through Friday. No work shall take place on Saturdays, Sundays, or Federal Holidays without Contracting Officer approval. If work is necessary outside of the normal business the Contractor shall submit a written request within an acceptable minimum advance notice of seventy-two (72) hours to the Contracting Officer for approval.

4.8.3.2 The Contractor shall include separately in their cost proposal that shows the additional labor cost associated with afterhours work.

4.8.4 The Contractor shall incorporate any anticipated utility outages or potential road/lane closures into his construction schedule and shall clearly identify them in both their detailed construction progress schedule and as part of his two-week look ahead.

4.8.4.1 Subject to Contracting Officer approval, the Contractor shall perform this work either after 1600 hours or on weekends to minimize the impact to base personnel. The Contractor’s proposal shall include all aspects of work hours performed as defined win this scope of work’s as premium hours if required to execute the project.

4.8.4.2 All outages and closures shall be returned to normal operating conditions no later than 0700 hours the following workday. Outages or closures requiring multiple days to complete or occurring on a Federal Holiday shall be coordinated in advance with the Government for approval prior to beginning the construction activity.

4.8.5 The Contractor shall schedule and coordinate with the Contracting Officer portions of work that are anticipated to create significant noise, fumes, dust, etc. ten (10) calendar days in advance.

4.8.5.1 To accommodate these conditions, the Government may allow the Contractor to work outside of normal business hours; however, the Contractor shall submit a written request within an acceptable minimum advance notice of seventy-two (72) hours to the Contracting Officer for approval.

4.8.6 The Contractor shall provide complete project management, construction management, submittals, shop drawings, engineering, submittal reviews, sizing, construction inspection, and administrative services during construction process.

Project Description: Cns (Install) Emergency Generator,

4.8.7 The Contractor shall coordinate activities with the Contracting Officer, Project Manager/Project Inspector, Facility Security, HAFB Environmental Office, Communications Squadron, Security Forces, and Fire Department.

4.8.8 In the event of a hazardous spill, the Contractor shall comply with the latest version of the HAFB Spill Prevention and Response Plan (SPRP). The Government will provide the latest version of the SPRP upon request.

4.8.9 The Contractor shall provide shop drawings for all work. The Government will provide, if available, existing drawings in .pdf format to the Contractor for informational purposes. The Contractor shall treat these existing drawings as “Controlled Unclassified Information (CUI)” and shall either destroy them or return them to the Government once finished. The Contractor shall examine all field conditions and take field measurements to verify all conditions prior to preparing their shop drawings. The Contractor shall provide as-built drawings and operations and maintenance (O&M) manuals, as required, no later than thirty (30) calendar days after construction completion.

4.8.10 The Contractor shall provide timely Requests for Information (RFIs), to the Contracting Officer and Project Manager/Project Inspector for Government response. RFIs shall address the issue (i.e., discrepancies, missing information, equipment sizes, etc.) and include Contractor recommendations to remedy the issue. In the event the Contractor assesses that a contract modification may be required resulting from an RFI, the Contractor’s Project Manager shall notify the Contracting Officer and Project Manager/Project Inspector.

4.8.11 The Contractor shall submit technical solutions and detailed cost estimates in response to the Government Contracting Officer’s Requests for Proposal. Prior to submitting the proposal, the Contractor, Contracting Officer and Project Manager/Project Inspector shall conduct a site visit to field verify the drawings and specifications with the existing field conditions and the scope of work. The Contractor shall submit RFP questions (i.e. discrepancies, missing information, equipment size, etc.) to the Contracting Officer and Project Manager/Project Inspector.

4.9 The following documents will be required:

4.9.1 Assist in the Project Manager in the development of the DD1354 Transfer and Acceptance of DoD Real Property.

4.9.2 As-built drawings in both format: Auto-Cad and PDF. As-built drawings shall be prepared in accordance with HAFB CAD Standards. Draft As-built drawings, electronic and PDF shall be submitted prior to conducting walkthrough for Government acceptance of the project.

4.9.3 Waste Disposal Tickets and/or Bills of Lading.

5. DETAILED PROJECT REQUIREMENTS

5.1 Electrical System:

5.1.1 Contractor shall install new 100 kW generator three (3) phase, 277/480 Volts.

5.1.2 Install new generator concrete pad prior to installation of new generator.

Project Description: Cns (Install) Emergency Generator,

5.1.3 Install new grounding system as necessary to meet the requirement of the new 100 kW generator.

5.1.4 Install new 250 Amp Automatic Transfer Switch (ATS) to new 100 kW generator.

5.1.5 Install new 4” PVC conduit to run two (2) sets of new 2/0 kcmil cable to connect the new generator and the new ATS.

5.1.6 Contractor shall be responsible to provide fire seal for any penetration in accordance with UFC, NFPA codes and regulations.

5.1.7 Contractor shall provide shop drawings to include all electrical and communication changes.

5.1.8 Contractor shall provide all Builder record in accordance with the Basic Statement of Work (SOW) and in accordance with Civil Engineering (CE) operation standard procedures.

5.1.9 Contractor shall provide manufacture testing reports and installation testing report after generator final connection and initial startup.

5.2 Generator Specifications

5.2.1 The new 100 kW generator shall have the following specifications:

5.2.1.1 Power rating: three (3) phase 277/480 @ Power Factor (P.F.) 0.8

5.2.1.2 Digital control system to include control panel and alarms’ system.

5.2.1.3 Exhaust stack shall be with a minimum stack height of five (5) feet above the rooftop or generator, or turbine enclosure, whichever is higher in accordance with MassDEP (Massachusetts Department of Environmental Protection) Final Amendments to 310 CMR 7.00 Air Pollution Control April 7, 2024.

5.2.1.4 Fuel system shall be natural gas. The natural gas supply for the generator will come from the facility.

5.2.1.5 Two (2) years warranty from the manufacturer.

5.2.1.6 The generator shall be Aluminum enclosure.

5.2.1.7 The engine-generator set enclosure shall be corrosion resistant and fully weather resistant.

5.2.1.8 The enclosure shall contain all set components and provide ventilation to permit operation at Service Load under secured conditions. Doors shall be provided for access to controls and equipment requiring periodic maintenance or adjustment. Removable panels shall be provided for access to components requiring periodic replacement. The enclosure shall be capable of being removed without disassembly of the engine-generator set or removal of components other than the exhaust system. The enclosure shall reduce the noise of the generator set to within the limits in accordance with UFC 3-540-01 Change 1, 26 January 2023 section 2-4.2.2 Noise Mitigation.

Project Description: Cns (Install) Emergency Generator,

5.2.1.9 Vertical exhaust piping shall be provided with a hinged, gravity-operated, self-closing, rain cover.

5.2.1.10 Provide (cast-in-place or precast) reinforced concrete pad, adequate to support the weight of the generator. Concrete pad shall be sized to provide a minimum of four feet (4-ft) of area between the generator and perimeter of the concrete pad.

5.2.1.11 Install a screened 8-ft high black vinyl coated galvanized chain link fence enclosure with gate. Screening shall be black slats installed in the chain link fence.

Provide a double gate, minimum 6-ft wide.

5.3 Communication System

5.3.1 Install generator annunciator device inside B1235. The location of the annunciator shall be determined after coordination with the user and the CE Project Manager.

5.3.2 Install 1-inch EMT conduit to carry the annunciator wires.

5.3.3 Install one (1) emergency stop (E-stop) device for the generator. The E-stop shall have a protection plastic from any outside physical damage. The location of the E-Stop device shall be approved by CE Project Manager prior to installation.

6. PERIOD OF PERFORMANCE (POP)

6.1 The total POP shall be One Hundred and Forty (140) days which includes thirty (30) calendar days for project close out. The POP shall commence upon the date of contract award. The Contractor shall complete this project by the end of the POP. This period shall include accomplishing all required work, including all clean up and punch-list items.

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