MXG Simulator RFQ 2 April 206.pdf

35th Contracting Squadron RFQ No. FA520526QB048

Purchase, Delivery, Installation of F-35 Engine Run Simulator Misawa Air Base, Japan

REQUEST FOR QUOTATION:

This is a REQUEST FOR QUOTATION (Not a Purchase Order). Offerors may use another format for submission of a Request for Quote (RFQ). The Government reserves the right to make award to the responsible vendor whose offer conforming to this RFQ will be most advantageous to the Government, when price considered. Incomplete quotes will be considered nonresponsive. Please respond to this RFQ by providing the following information, not later than 10:00 JST 4 May 2026

*Quotations submitted in response to this RFQ must remain valid through 10 August 26. Please ensure quotations are marked with an acceptable expiration date.

POC: Katie Kershaw/ Contract Specialist Alt. POC: Michiko Yoshizawa / Contracting Officer Phone: 315-226-8035 Phone: 0176-77-3895 E-mail: katie.kershaw@us.af.mil E-mail: michiko.yoshizawa.jp@us.af.mil

Quoter is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and throughout final payment of any contract, basic agreement, basic ordering agreement, or blank purchasing agreement resulting from this solicitation (ref. FAR 52.204-7 System for Award Management).

Contractors must be registered in Wide Area WorkFlow (WAWF). The WAWF system is the method to electronically process vendor payment requests and receiving reports, at http://wawf.eb.mil/. (ref. DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports)

Offerors may use another format for submission of a response to this RFQ. All responses must contain the minimum information required as listed below.

Please provide the following information:

Company Name:

Name of Offeror:

Offeror Email: Offeror Phone:

CAGE Code: SAM Unique Entity ID:

Estimated Delivery Time: Quote Valid thru:

Signature: Date:

mailto:katie.kershaw@us.af.mil mailto:michiko.yoshizawa.jp@us.af.mil http://wawf.eb.mil/

REQUESTED SUPPLIES AND SERVICES LIST:

Item Description Qty Unit Unit Price Extended Price

0001 iPerformX F-35 Cockpit Simulator or equal

EA

0002 iPerform F-35 Desktop Trainers or equal

EA

0003 iPerformX F-35 Mixed Reality for Cockpit Simulator or equal

0004 Installation, Configuration, and Instruction for Cockpit Simulator (training course duration will be a minimum of three (3) business days.)

0005 24-month warranty on all software IAW with Statement of Objective (SOO) 1

0006 56-month warranty on all hardware components IAW with Statement of Objective (SOO)

EA

0007 Direct Shipping to Misawa Air Base, Japan

*See Attachment 1, Statement of Objective Total Amount

Salient Characteristics Needed:

1. Unclassified System: The simulator, including all hardware, software, and data produced must be fully unclassified

2. Must meet or exceed all specifications of the iPerfromX Simulator IAW the attached Statement of Objective (SOO)

3. Provide a 5-year support package

4. Provides timely support response capability – w/in 24 hrs

5. Has analog button controls along with touch screen for realistic operations

6. Provides physical backlit switches and knobs for all critical systems

7. Provides for software update abilities

8. Provides for ease of use

9. Provides advanced instructor inject scenarios and control the simulator

10. Proves full cockpit system that provides enhanced instructor controls for injecting emergency scenarios and monitoring student responses

- Award will be made on an all-or-none basis to a fully qualified source that represents the best value to the government.

- Incomplete quotes will be considered nonresponsive.

- To be considered for award, offers must submit the RFQ and a separate quote, Offeror shall submit documentation of the item being quoted such as data sheet, manufacturer quote, and catalog cut to prove that the proposed simulator meets all the salient characteristics listed above.

EVALUATION CRITERIA:

The Government will award the contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and represents the best value to the Government. Best value is defined as the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement. The Government will order the received quotes based on price and perform technical evaluation on the lowest three priced quotes, reserving the right to perform technical evaluation on remaining quotes as deemed necessary and advantageous to the Government. Evaluation Factors: Technical and Price.

Technical:

Rating Description Acceptable: Quotation meets the requirements of the solicitation to include the SOO.

Unacceptable: Quotation does not meet the requirements of the solicitation.

Price: Price analysis will be performed to ensure pricing is reasonable.

DELIVERY INFORMATION:

Contractor shall ship directly to Misawa Air Base, Japan

POC for delivery:

MSgt Rafael Hirao

Physical Address - UPS/FedEx/DHL

35MXG/MXOT

UNIT 5042

APO, AP 96319-5042

UNITED STATES

MSgt Rafael Hirao, Email: rafael.hirao.1@us.af.mil Telephone: 315-226-4333

Delivery Timeline:

The contractor shall complete the required work within 120 days of contract award. The contractor shall work with the 35 MXG POC to schedule on-site work. The Contractor POC information to include call-in number shall be provided to the government.

INSTALLATION:

The contractor will provide qualified personnel for the complete installation of the entire simulator suite. The system will be installed utilizing contractor-supplied tools within Bldg. 651, Maintenance Training Section.

The location is covered, lighted, temperature-controlled, and secure.

PROVISIONS/CLAUSES:

The following provisions and/or clauses apply to this acquisition. Offeror must comply with all instructions contained in. Clauses may be accessed electrically in full text through https://www.acquisition.gov/.

Clauses incorporated by reference:

52.203-3 52.203-6 52.203-13 52.203-17 52.203-19

Gratuities.

Restrictions on Subcontractor Sales to the Government.

Contractor Code of Business Ethics and Conduct.

Contractor Employee Whistleblower Rights Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-7 52.204-9

System for Award Registration Personal Identify Verification of Contractor Personnel

52.204-13 52.204-91 52.209-6

52.209-9

System for Award Management Maintenance.

Contractor Identification Protecting the Government’s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded Updates of Publicly Available Information Regarding Responsibility Matters

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

52.212-1

Conviction under any Federal Law.

Instructions of Offerors-Commercial Products and Commercial Services

52.212-4 52.219-16 52.222-3

Contract Terms and Conditions—Commercial Products and Commercial Services Liquidated Damages-Subcontracting Plan Convict Labor mailto:rafael.hirao.1@us.af.mil https://www.acquisition.gov/

52.222-19 52.222-35 52.222-50 52.223-5 52.223-11 52.225-1 52.232-33

Child Labor-Cooperation with Authorities and Remedies Equal Opportunity for Veterans Combating Trafficking in Persons

Pollution Prevention and Right-to-Know Information Ozone-Depleting Substances Buy American Supplies Payment by Electric Funds Transfer- System for Award Management

52.233-3 Protest after Award.

52.233-4 52.240-93

Applicable Law for Breach of Contract Claim.

Basic Safeguarding of Covered Contractor Information Systems

52.243-1 Changes-Fixed-Price.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

252.222-7002 Compliance with Local Labor Laws (Overseas).

252.223-7008 252.225-7001

Prohibition of Hexavalent Chromium.

Buy American and Balance of Payments Program

252.225-7041 Correspondence in English.

252.225-7048 Export-Controlled Items.

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region –

Representation.

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

252.232-7008 Assignment of Claims (Overseas).

252.232-7010 Levies on Contract Payments.

252.233-7001 252.243-7002

Choice of Law (Overseas).

Requests for Equitable Adjustment.

252.244-7000

Subcontracts for Commercial Items.

ADDENDUM TO FAR 52.212-4

FAR 52.212-4 is tailored as follows:

Paragraph (k), Taxes, is changed to read “Exemption from Japanese customs duties and taxes. Resulting contract shall be exempt from customs duties and taxes of Japan, in accordance with article XI and XII of the status of Forces Agreement between Japan and the United Staes.”

(End of Addendum)

52.212-2 Evaluation—Commercial Products and Commercial Services.

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The Government will order the received quotes based on price and perform technical evaluation on the lowest three priced quotes, reserving the right to perform technical evaluation on remaining quotes as deemed necessary and advantageous to the Government.

Evaluation Factors: Technical and Price.

Technical:

Rating Description Acceptable: Quotation meets the requirements of the solicitation to include the SOO.

Unacceptable: Quotation does not meet the requirements of the solicitation

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(end of provision)

252.232-7006 Wide Area Workflow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA5205 Admin DoDAAC** FA5205 Inspect By DoDAAC F3D0A0 Ship To Code F3D0A0 Ship From Code Mark For Code Service Approver (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

35th Contracting Squadron Bldg. 656 Misawa Air Base, Japan Phone: 0176-77-3895 FAX: 0176-52-4793

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

252.204-7016 Covered Defense Telecommunications Equipment or Services – Representation (Dec 2019)

(a) Definitions. As used in this provision, “covered defense telecommunications equipment or services” has the meaning provided in the clause 252.204-7018 , Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management

(SAM)

(https://www.sam.gov/) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision) https://www.sam.gov/)

252.204-7017 Prohibition on The Acquisition of Covered Defense Telecommunications Equipment or Services (May 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it “does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.”

(a) Definitions. “Covered defense telecommunications equipment or services,” “covered mission,” “critical technology,” and “substantial or essential component,” as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it “does” provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will provide covered defense telecommunications equipment or services,” the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision) https://www.sam.gov/

DAFFARS 5352.201-9101 Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449- 8569, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256- 2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachment:

1. Statement of Objective

2. Brand Name Justification mailto:afica.kh@us.af.mil