MWEOC LP-1001CA ANTENNA REPAIR SOW - V1.1.docx

Federal Emergency Management Agency Office of National Continuity Programs Mount Weather EOC LP-1001CA Antenna Repair Statement of Work (SOW) February 13, 2026

PREPARED BY:

Federal Emergency Management Agency Office of National Continuity Programs Continuity Communications Division

Location:

Mount Weather Emergency Operations Center 19844 Blue Ridge Mountain Rd Bluemont, VA 20135

Contracting Officer’s Representatives

Joshua McDaid joshua.mcdaid@fema.dhs.gov Cellphone: 540-454-2197 Office: 540-542-2285

Reference:

Appendix A: Pictures and Diagrams

Scope:

The scope of this project is to resecure an insulator that has come loose on a US Antenna Products (USAP) LP-1001CA antenna on top of an 80-ft Valmont Structure Model 3002SS tower.

Specifics:

1. Inspect and reattach 19th antenna element

a) The USAP LP-1001CA is not designed, rated, or certified for personnel climbing, walking on, or otherwise placing body weight on the antenna boom and elements. Under no circumstance shall contractor personnel climb, stand on, or traverse the antenna boom or elements for any reason.

b) The contractor shall secure the 19th antenna element into its correct position and properly reattach it with FEMA-provided manufacturer item 372841, “Stainless Steel U-bolt Element 19 hardware”. (Figure 2)

c) The contractor shall inspect and tighten all hardware connecting the boom to the antenna structure, and remaining element-to-boom hardware. Each bolt must be physically inspected with a wrench to confirm it meets manufacturer specifications.

d) A crated LP-1001CA is on site. In the event other bolt-on parts are damaged, the contractor will coordinate with the COR to gain access to crated parts and repair as needed.

2. Required Documentation

a) The contractor shall electronically submit documentation detailing boom insulator hardware repair and condition to the contracting officer’s representative (COR) within 2 weeks of site visit.

Deliverables:

The deliverables for this project include:

1. Inspect and reattach 19th antenna element as per the statement of work.

1. Documentation delivered as per the statement of work.

Completion Criteria:

This project will be considered complete when the tasks identified in the statement of work (SOW) have been completed, tested and the final documentation has been delivered to and accepted by the contracting officer’s representative (COR).

Delivery Schedule/Period of Performance (POP):

Period of performance of the contract will be 30 days from the date of award.

General Requirements:

1. The contractor shall provide a firm fixed price and provide all labor, personnel, equipment, tools, materials and supplies necessary for completion of work.

2. The contractor shall schedule a start date for the project within 10 calendar days of receipt award for this project. The contractor shall coordinate with the contracting officer’s representative (COR) and/or the Technical Monitor (TM) in advance of commencing any work.

3. All trenches, ruts, or tracks created by equipment such as trucks, lifts, backhoes, and/or cranes shall be filled in, properly compacted and raked back to the natural ground level. Any disturbed site areas must be restored to pre-construction condition. Heavily reseed the disturbed areas with a grass seed mixture suitable for the region, and cover with straw or other suitable grass seed covering for the region/climate.

4. No deviation or substitution of materials specified shall be done without prior approval of the contracting officer’s representative (COR) or Contracting Officer (CO).

5. The contracting officer’s representative (COR) will work with the contractor to determine if any inspections and/or permits are needed.

6. The contractor will ensure that all site access requests are provided to the contracting officer’s representative (COR) no later than 72 hours from the start of the project.

7. The contractor shall establish that FEMA ONCP is the owner of record of all materials procured for this project, such that FEMA ONCP may exercise all warranty and technical support rights following final acceptance.

8. All data, software, equipment, analysis results, and reports/briefings generated are the property of the United States Government and may not be released to third parties without the express written consent of the contracting officer’s representative (COR)/contracting officer (CO).

9. The inspections and preventive maintenance will require personnel to climb. Maintenance personnel will be certified to climb towers and will adhere to all safety standards. Work to be performed under this statement of work (SOW) requires a minimum of two (2) tower and antenna certified personnel to be present at the job site. The contractor shall provide all equipment and certified personnel associated with the entire project to operate in a safe manner and adhere to all federal, state, and local safety standards, including OSHA standards. The contracting officer’s representative (COR)/contracting officer (CO) or facility safety officer (FCO) may require a copy of the certifications prior to the start of the project.

10. Environmental Issues: The contractor will coordinate with the contracting officer’s representative (COR) before any work is started and/or equipment is set up on the site. Any known environmental issues will be disclosed to the contractor prior to the start of the project. Any environmental issues identified by the contractor will be reported to the onsite technical monitor (TM) or the contracting officer’s representative (COR).

11. Telephone: Telephone service should not be expected to be available onsite for the contractor’s use. Contractors may use cellular phone devices onsite. Depending on the cell phone service, reception may or may not be present.

12. Restroom Facilities: There are normally no publicly accessible restroom facilities at most sites. The contractor must provide their own restroom facilities.

13. Utilities: If the contractor requires a generator(s) then the contractor must provide one.

14. The contractor employees working onsite shall wear an identification badge that at a minimum displays the contractor’s name, the employee’s photo, and the employee’s name. All contractor employees shall identify themselves as contractors when their status is not readily apparent and always display all identification and visitor badges in plain view above the waist.

15. The Federal Government owns the hardware, software, and associated systems. The contractor shall use only such equipment in support of requirements outlined in this statement of work (SOW).

16. In accordance with this statement of work (SOW), the government shall exercise its right to review past performance.

17. In accordance with this statement of work (SOW), the government shall exercise its right to review deliverables prior to formal delivery and acceptance.

18. The contractor shall coordinate services, deliverables, and delivery schedules with the contracting officer’s representative (COR) or his/her designee, with the understanding that all work shall be within scope of this statement of work (SOW). Contractor shall submit all deliverables to the contracting officer’s representative (COR) for inspection and acceptance.

19. Inspection and maintenance may require personnel to climb. Maintenance personnel will be certified to climb towers and will adhere to all safety standards. Work to be performed under this SOW requires a minimum of two (2) tower and antenna certified people to be present at the job site. The Contractor shall provide all equipment and certified personnel associated with the entire project to operate in a safe manner and adhere to all Federal, State and local safety standards, including OSHA standards. The CO/COR or facility safety officer may require a copy of the certifications prior to the start of the project.

20. All cyber identity and cyber attribute data, including data at rest, data in transit, generated data, and metadata, will always remain the property of the United States Government. None of this data will be shared or distributed, other than within the operating parameters of the program, without prior written permission from FEMA. At the conclusion of the contract, the contractor shall return all government-owned data to FEMA on an appropriate storage medium and will definitively purge all contractor-owned equipment of government-owned data.

21. Normal business hours shall be Monday through Friday, from 7:00 a.m. to 3:30 p.m. No onsite work shall be performed outside these hours or on holidays unless prior approval is obtained from the contracting officer (CO) or the contracting officer’s representative (COR). The contractor shall coordinate with the contracting officer’s representative (COR) to arrange access to the work site. The contractor will be required to report to the appropriate facility and submit to (if required) vehicle searches before access will be granted. The contractor will be prepared to provide their employees’ personal information (Full Name, social security number, date of birth, place of birth, driver’s license number, and home address) to the contracting officer’s representative (COR) 72 hours prior to beginning work so that information can be vetted with Security. For emergency work, information will be provided as soon as it is practical, but contractors will not be able to access sites until vetting procedures are complete. The contractors will be escorted by a properly cleared/badged Government employee. The contractor shall make the effort to cause a minimum damage to parking lots, other paved areas, items that need to be moved during the course of the project, and other areas not included in this statement of work (SOW). Damage caused by the contractor shall be repaired/replaced at the contractor’s expense.

22. All trash & debris generated during the installation including shipping containers, packing material, and removed feedline/conduit shall be collected, contained throughout the process, and removed from the facility at the end of the install.

23. Contractor required insurance to work on a government installation: The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required in paragraph 3.

a. Five days after contract award, the contractor shall certify to the contracting officer (CO) in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (l) for such period as the laws of the state in which this contract is to be performed prescribe, or (2) until 30 days after the insurer of the contractor gives written notice to the contracting officer (CO), whichever period is long.

b. The contractor shall insert the substance of this clause, including this paragraph 3)., in subcontracts under this contract that require work on a government installation and shall require subcontractors to provide and maintain a copy of all subcontractors’ proofs of required insurance and shall make copies available to the contracting officer (CO) upon request.

c. The following coverage is the minimum insurance required to work under this contract:

i. Workers' compensation and employer's liability. The contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational disease is not compensable under those statutes, it shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

ii. General Liability: The contracting officer (CO) requires bodily injury liability insurance coverage written on the comprehensive form of the policy of at least $500,000 per occurrence.

Appendix A. Pictures and Diagrams

Figure 1

Figure 2 image1.png image2.png