municipal_judge (1).docx

City of Leadville 800 Harrison Avenue Leadville, CO 80461 P: 719-486-2092 leadville-co.gov

REQUEST FOR PROPOSALS

FOR

Municipal Court Judge

Request for Proposal No: 2025-01 Date of Issue: May 22, 2025 Proposal Closing Date and Time: June 6, 2025 at 5:00 PM Mountain Standard Time (MST)

Proposal to be electronically received by the City PRIOR TO Proposal Closing Date and Time above.

Project Lead:

City of Leadville, CO Alicia Fetters 800 Harrison Avenue Leadville, CO 80461 afetters@leadville-co.gov

THIS REQUEST FOR PROPOSALS (“RFP”) IS NOT A COMPETITIVE BID BASED ON

PRICE ONLY. The request for proposals allows the City of Leadville, Colorado (“City”) to select the service provider that best meets the needs of the City, taking into consideration proposer qualifications, price, products, and service capabilities and other factors relevant to the City’s policies, programs, administrative resources, and budget.

This RFP has been advertised on the following websites:

· http://www.RockyMountainBidSystem.com

· https://cityofleadville.colorado.gov/about/job-postings-request-for-qualifications-request-for-bids-and-other-contract-postings

City of Leadville, CO Request for Proposals No. 2025-01

Any modifications to this RFP or addenda pertaining to this RFP will be published to the above-mentioned website(s), and all proposers are responsible for periodically checking these websites for relevant updates prior to submitting a proposal.

PROPOSER’S CERTIFICATION

Note: Return this page with your proposal.

The undersigned, as an authorized agent of the proposer, certifies:

( ) the receipt of addendums;

( ) familiarization with all instructions, terms and conditions, and specifications stated in this RFP;

Company Name: Authorized Signature:

Mailing Address: Printed Name:

City, State, Zip Code: Title:

Federal Employee ID Number (FEIN) Phone Number:

Type of Entity (sole proprietorship, LLC, partnership, LLP, corporation, etc.):

Website: Email Address:

City of Leadville, CO Request for Proposals No. 2025-01

REQUEST FOR PROPOSALS RFP NO. 2025-01

The City of Leadville is requesting proposals for a qualified Colorado licensed attorney/ judge to serve as the Presiding Judge of the Leadville Municipal Court. The Scope of Work is specified in Exhibit A.

Proposals are to be addressed and delivered to the Human Resources Director, Alicia Fetters for the City of Leadville, in accordance with the Instructions to Proposers and all other requirements as referenced in this RFP. Proposals will be received until the proposal closing date and time set forth on the cover page of this RFP.

The City will use the following tentative schedule for the selection process:

· Issue Request for Proposals: May 22, 2025

· Pre-Submission Meeting: ☐required X optional

The City reserves the right to modify this timeline at any time. Should the proposal submission deadline change, all prospective proposers will be notified through an addendum issued by the City and posted to the websites listed on page one of this RFP.

RFP Contents:

SCOPE OF SERVICES

The full scope of services is described in Exhibit A.

INSTRUCTIONS TO PROPOSERS

1. Proposers responding to this RFP must submit their proposals in the format specified in this solicitation.

2. One (1) electronic copy of the proposal must be submitted to the email address provided below or electronically submitted through the Rocky Mountain E-Purchasing System. Submittals must be provided by June 6, 2025 at 5:00 p.m. MST and be addressed to:

City of Leadville, CO Alicia Fetters, Human Resources Director afetters@leadville-co.gov 800 Harrison Ave.

Leadville, CO 80461

3. Proposals must be dated and signed by a duly authorized partner or corporate officer, with that person’s name and title clearly identified. All the proposal terms, conditions, contents, fees and charges shall be guaranteed by the proposer for a minimum of ninety (90) days from the date of submission of the proposal to the City.

4. The content of all proposals must conform to the following:

a. Proposers must respond to the questions in the order presented in this RFP.

b. Proposers may provide examples of work and additional supporting documentation pertinent to clarification of the proposal.

5. All changes in the RFP documents shall be through written addendum and furnished to all proposers via the websites listed in the RFP.

6. Proposers who have questions concerning the specifications or scope of work, must contact:

City of Leadville, CO Alicia Fetters 800 Harrison Avenue Leadville, CO 80461 afetters@leadville-co.gov Phone: 719-656-0539

7. The proposals will be reviewed by City staff. Staff may request additional information from proposers or personal interviews with one or more proposers. The weight to be given to each evaluation criterion will be as determined by the City of Leadville. Final evaluation and selection may be based on, but not limited to, any or all of the following:

a. Information presented in the proposal.

b. Ability of the proposer to provide quality and timely products and services.

c. Service reliability and consistency of quality.

d. Qualifications and experience of the proposer.

e. Insurance and ability to bond.

f. References.

g. Personal interview/demonstration.

h. Pricing/total cost.

8. All proposals timely submitted shall become the property of the City and shall be retained in accordance with the City’s records retention schedule. The City is a Colorado governmental entity and therefore, all information included in proposals and other written information submitted by the proposer to the City is subject to the provisions of the Colorado Open Records Act (“CORA”). Proposers should expect that the proposal may be viewed by the general public and competitors once submitted to the City. Merely marking information as “confidential,” “proprietary,” or otherwise stating a written intent to protect the information from disclosure is not necessarily sufficient to prevent disclosure under CORA.

RFP TERMS & CONDITIONS

· The City reserves the right to:

· Reject any and all proposals received as a result of this RFP.

· Waive or decline to waive any informalities and any irregularities in any proposal or responses received.

· Adopt all or any part of the proposer’s proposal.

· Negotiate changes in the scope of services to be provided.

· Select the proposer it deems to be most qualified to fulfill the needs of the City.

REQUIRED RESPONSES

Please provide the following information with your proposal. All checked items are required.

EXHIBIT A

SCOPE OF WORK

Pursuant to Leadville Municipal Code Section 2.40, this RFP seeks proposals to fill the role of Presiding Municipal Judge for a term of two years. Reappointment for additional term(s) will be subject to evaluation by the City Council. The City of Leadville is a statutory city that operates a municipal court of record that hears and determines cases arising under the City’s ordinances. The Presiding Municipal Judge must be a currently licensed Colorado attorney, preferably with experience on the bench in a Colorado municipal court of record.

The City Council appoints the Presiding Municipal Judge by resolution for an initial term of not less than two years in accordance with state law and the City’s ordinances. Law enforcement services for the City are provided by the Leadville Police Department and the Lake County Sheriff’s Office. Prosecution services are provided by a contractor under agreement with the City. The Municipal Court handles all municipal violations, including traffic and parking violations, animal control violations and nuisance and building code violations. The Municipal Court does not handle any domestic violence or felony cases. The Municipal Court is staffed by a part-time Municipal Court Clerk and other City staff during City regular business hours. The Municipal Court currently convenes once per month – the third Wednesday of each month, at 1:00 p.m. (except on holidays or other conflicts when court is rescheduled). The average monthly hours of time for the court (in session for arraignments and trials) has been approximately four hours/month over the past year.

Qualifications and Work:

The ideal candidate understands that the Court is the face of the City for many City residents, and will undertake the role with a desire to facilitate the City’s goals of fostering compliance with applicable laws balanced with the need to ensure that court attendees are comfortable that justice was fairly served. A candidate that demonstrates impeccable character, integrity, reputation, judgment, experience and efficiency is preferred. Involvement in local and statewide municipal court committees is preferred. The appointed Presiding Municipal Judge is expected to attend all regular court sessions, or to indicate in the proposal the number of sessions annually that he/she will not be in attendance.

Presiding Municipal Judge services include, but are not limited to:

• Reliably attending all court dates for arraignment and trials.

• Coordinating with the Municipal Court Clerk the operational aspects of the municipal court, including establishing the necessary standards and procedures for the operation of the court.

• Remaining abreast of changes in the law that affect the operations of the municipal court and training court staff as appropriate.

• Conducting arraignments, trials, hearings, sentencings and case dispositions.

• Issuing written and/or oral findings and judgments when necessary.

• Managing the courtroom when in session to ensure efficiency, orderliness and justice.

• Enforcing the ordinances of the City as adopted by the City Council.

• Explaining the laws and legal system to defendants and ensuring that all defendants understand their rights and, if applicable, knowingly waive their rights.

• Evaluating evidence, testimony, and legal pleadings.

• Interpreting and applying appropriate ordinances, municipal code provisions and/or regulations.

• Imposing fines and penalties as prescribed by the municipal code or ordinances.

• Assessing and overseeing collection of penalties with court staff.

• Ordering and enforcing contempt, failure to appear, abatement of nuisance, and other requirements of the municipal code or ordinances.

• Issuing decisions related to abatement hearings on nuisance, zoning and building code violations.

• Being on-call to review arrest and or search warrant affidavits.

• Issuing inspection orders and search warrants and enforcing municipal subpoenas in accordance with applicable laws.

• Administering oaths of office.

• Adhering to the City’s Strategic Plan and City policies.

REQUIRED RESPONSES

Proposals should address the following issues/questions in the order presented:

1. A copy of proposer’s current resume that describes at a minimum how you meet the following required or desired qualifications: Attorney at law admitted (active) to practice in Colorado and experience on the bench in a Colorado municipal court of record.

2. Describe your ability, capacity, and skill as a judge and ability to provide the services as outlined in the Scope of Work.

3. Describe how you and others with whom you have worked view your reliability, character integrity, reputation, judgment, experience, and efficiency.

4. Describe how you will keep abreast of current legislation and obtain ongoing education and training in order to remain current on all matters relating to municipal courts and municipal judges and provide training and guidance to the City on compliance. Also describe how, if any you will charge the City for these efforts.

5. Describe your ability to interact with City staff, defendants, witnesses and attorneys in a professional, congenial manner.

6. Describe how you envision the working relationship of the judge and the court staff and other City staff and what your expectations are of the court staff as the Presiding Municipal Judge if selected.

7. Describe your availability and adaptability of services to meet the needs of the City.

8. Describe any conflicts of interest you may have with the City.

9. Provide a list of references with whom you have worked in the past five (5) years. If you have provided municipal court judge services to municipal or government clients in the recent past, please submit municipal or government client references as well. References from court staff and city or town attorneys for municipalities for which you have provided services are favored.

10. Describe any involvement in local and statewide municipal court committees.

Note that the City has set the salary of the Municipal Judge at $15,938 for 2025.

image1.png image13.png