Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This is a Multi-Year Purchase Order Cover Page and Terms and Conditions document issued by the City of Pasadena for a Fleet Automotive and Truck Replacement Parts contract. The City of Pasadena Public Works Department, Building Systems and Fleet Management Division is seeking qualified contractors to furnish and deliver automotive, light-duty truck, medium-duty truck, and heavy-duty truck replacement parts and repair consumables on an as-needed basis. The resulting contract will support the maintenance and repair of City-owned vehicles and equipment operated by various City departments. The cover page template provides fields for contract number, contractor/vendor information, contract purpose, start and expiration dates, total purchase order amount, and project manager details. The document accommodates multi-year contracts with designated fields for fiscal years one through five, allowing for structured budgeting across multiple years.

The document establishes that contractor or vendor acceptance of the purchase order or payment, shipment of goods, or provision of services constitutes unqualified acceptance of all terms and conditions. The cover page references attached City of Pasadena Terms and Conditions of Purchase Order and allows for up to five additional attachments to support contract-specific requirements. The document indicates that pre-existing contract language, as agreed upon between parties, shall prevail. The City retains the right to revoke this document at any time prior to acceptance, and the document itself does not constitute a firm offer from the City.