Mulching_Services_for_Greenville_County_Administration_Building.pdf
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- Solicitation number
- RFQuotes #25068
- Issued by
- Greenville County, South Carolina
About this file
This document is a Request for Quotes (RFQuotes #25068) issued by the Greenville County Procurement Services Division for mulching services at the Greenville County Administration Building located at 301 University Ridge, Greenville, SC 29601. The solicitation requests quotes from vendors to provide and install Contractor's Grade mulch in landscape beds, tree rings, tiered wall beds, hillsides, and raised beds, with a minimum mulch depth of 1 inch. A mandatory site visit is scheduled for February 20, 2025, at 10:00am, and quotes are due electronically by February 26, 2025, at 3:00pm. The project requires partial services outside standard office hours due to public foot traffic and potential tripping hazards.
The pricing proposal includes a three-line item breakdown for mulch, mulch installation, and sales tax, all to be submitted as lump sum amounts. Vendors must provide a Certificate of Insurance demonstrating comprehensive general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability coverage of $1,000,000, and statutory worker's compensation insurance. Additional requirements include submitting a County of Greenville Substitute W9 form and providing authorized contact information. The county will name the vendor as an additional insured on insurance policies and requires a waiver of subrogation in its favor.
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| File | Type | Posted |
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| COG_Sub_W9.pdf |
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Text version
RFQuotes #25068
Greenville County Issue Date: February 14, 2025
Procurement Services Division Opening Date: February 26, 2025
MULCHING SERVICES FOR GREENVILLE
COUNTY ADMINISTRATION BUILDING
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https:// procurement.opengov.com/portal/greenvillecounty/greenvillecounty
Robert Brewer, NIGP-CPP, CPPO, CPPB
Procurement Services Division Director https://secure.procurenow.com/portal/%7bproject.government.code%7d
Greenville County
Mulching Services for Greenville County Administration Building
I. Introduction II. Scope of Work
III. Insurance Requirements IV. Vendor Questionnaire V. Pricing Proposal
Attachments:
B - COG Sub W9
Title: Mulching Services for Greenville County Administration Building
1. Introduction
1.1. Summary
The County of Greenville is requesting quotes from vendors to install mulch at the Greenville County
Administrative buildings and adjacent parking garage, 301 University Ridge, Greenville, SC 29601.
1.2. Contact Information
Katherine Hawthorne
Senior Buyer
301 University Ridge, Ste. N2400
Greenville, SC 29601
Email: khawthorne@greenvillecounty.org
Phone: (864) 467-7203
Department:
PROPERTY MANAGEMENT
1.3. Timeline
Release Project Date February 14, 2025
Mandatory Site Visit (Mandatory) February 20, 2025, 10:00am
Greenville County Administration Building, 301
University Ridge, Greenville, SC 29601
*Meet in breezeway between buildings*
Quote Submission Deadline February 26, 2025, 3:00pm mailto:khawthorne@greenvillecounty.org tel:(864)467-7203
2. Scope of Work
2.1. Scope of Work
The County of Greenville is requesting quotes from vendors to install mulch at the Greenville County
Administrative buildings and adjacent parking garage, 301 University Ridge, Greenville, SC 29601.
2.2. GENERAL REQUIREMENTS
A. The vendor shall furnish and install Contractor's Grade mulch in all landscape beds, tree rings, tiered wall beds, hillsides, and raised beds, ensuring a minimum depth of 1 inch.
B. Areas containing ground-level power and irrigation boxes, which will be clearly marked, should be avoided during mulching.
C. Due to public foot traffic and potential tripping hazards, the vendor is required to provide partial services outside of standard office hours.
3. Insurance Requirements
The contractor is responsible for and must have all required insurance listed below and shall not commence work under the associated contract until it has obtained all insurance required, and the
County has approved such insurance in writing, nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.
A. THE COUNTY SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS INTERESTon all policies of insurance except Worker’s Compensation, Automobile Liability, and Professional Errors and
Omissions, as regards ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance. As a part of the certificate of insurance requirement the contractor shall also include acknowledgement and acceptance of the wavier of subrogation provision granted to Greenville County. This acknowledgement and acceptance should be included in the same section of the Certificate of Insurance that evidences the
“Additional Insured” provision.
B. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the County within 10 working days from the date of Notice of Award.
C. All Certificates of Insurance submitted shall provide on the face of the certificate reference to
County's RFQuotes #25068.
D. Contractor will provide County a minimum of 30 days advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to perform work on this project are subject to all of the requirements in this Section.
E. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:
1. Comprehensive General Liability:
a. $1,000,000 per occurrence - combined single limit /
b. $2,000,000 general aggregate, to include products and completed operations.
2. Automobile Liability:
a. $1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired)
3. Statutory Worker's Compensation:
a. Coverage A - State of SC
b. Coverage B - Employers liability
i. $1,000,000 Each Accident
ii. $1,000,000 Disease, Per Employee
iii. $1,000,000 Disease, Policy Limit
c. Policies shall contain a waiver of subrogation in favor of and/or that applies to
Greenville County, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.
No deviation from this coverage’s will be accepted unless, in the County’s sole discretion, it is more advantageous to the County, i.e., $1,000,000 - a $2,000,000 or $5,000,000 limit would be acceptable.
4. Vendor Questionnaire
4.1. County of Greenville Substitute W9 Form*
Please upload your COG Substitute W9 form found in the Attachments section.
*Response required
4.2. Certificate of Insurance*
Please upload a copy of your Certificate of Insurance showing limits you currently have.
*Response required
4.3. Authorized Contact Information
The following contact shall have the authority to submit the response to this request for quotes, clarify any information needed, and will be the contact for any contract negotiations, if needed.
4.3.1. Contact Information*
Please identify an authorized contact for your response in the following format.
Full Name of Contact Person
Title of Contact Person
Contact Person Telephone Number
Contact Person Email Address
*Response required
5. Pricing Proposal
Line Item Description Quantity Unit of
Measure Unit Cost Total
1 Mulch 1 Lump Sum
2 Mulch Installation 1 Lump Sum
3 Sales Tax 1 Lump Sum
TOTAL
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