MSU SOW Medication Reverse Distribution Services.docx

Mescalero Service Unit

PURPOSE

The contractor shall provide Reverse Distribution Medication services to the following Albuquerque Area Indian Health Service Facility:

Mescalero Service Unit Pharmacy Department 318 Abalone Loop Rd Mescalero, New Mexico 88340

Acquisition will be for one year with 4 option years available.

DESCRIPTION OF SERVICES/SUPPLIES

The contractor shall be in accordance with all Federal, State, Local, Tribal and IHS regulations and shall be made with minimal divergence from the schedule established and with minimum disturbance and maximum protection of government personnel, property and general public.

The purpose of this contract is to obtain Medication Reverse Distribution Services for the Pharmacy Department at the Mescalero Service Unit.

Medication Reverse Distribution Services to include:

· Pick up, removal and disposal of expired, returned and outdated Medications of all forms and DEA schedules. All forms to include, solid pills, gelcaps, ointments, liquids, suppositories, powders, vaccines, suspensions,

· Medication pick-up shall include Controlled substances and disposal in accordance with appropriate DEA regulations.

· Contractor shall provide required documentation to report removal and disposal of controlled substances for Drug Enforcement Agency reporting requirements.

All medications scheduled for RX Return Services shall be packaged, picked-up, transported and disposed of in accordance with Federal and State guidelines and regulations.

Qualifications

RX Return Service must be licensed and accredited by the Drug Enforcement Agency, Environmental Protection Agency and National Board of Pharmacy.

Pick-up location & Dates

Pick-up Dates: Quarterly

DELIVERY LOCATION

A Medication Reverse Distribution Service agreement for Pharmacy Department will be provided to the following Albuquerque Area Indian Health Service Facility:

PERIOD OF PERFORMANCE

Supplies/Services under this contract shall commence NLT 30 days after award:

Performance shall be for the period October 1, 2021 through September 30, 2022 unless the period is changed by written modification to the purchase order in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

Total contract award shall not exceed this timeframe.

PRICING

Offers will be accepted in the following format:

Pick-up and removal of expired medications

Completion of paperwork for DEA reporting for CII,III,IV,V medications

EVALUATION CRITERIA

The proposal shall be evaluated to determine the Offeror's ability to complete all requirements necessary for successful performance under the contract. A proposal which merely paraphrases the requirements stated in Performance Objectives will be ineligible for award. In addition, a proposal that addresses only a part of the requirements will be considered unresponsive to this solicitation and unacceptable for award. The proposal should show that the requirements stated in Performance Objectives of this solicitation are understood and offer a logical approach for their achievement.

(1) FACTORS FOR AWARD

The Government will award a Fixed-Price contract resulting from this solicitation to the responsible Offeror whose offer, conforming to this solicitation; will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Qualifications

2. Past Performance

3. Price An award will be made on a best value basis; both price and other factors considered. Offeror's proposal is found to be technically acceptable, based upon the evaluation criteria, and the Offeror is determined responsive and responsible in accordance with the terms and conditions of this solicitation.

(2) RELATIVE IMPORTANCE OF EVALUATION CRITERIA

All evaluation factors other than price, when combined, are significantly more important than price. Factor 1 is more important than Factor 2 and 3. Factors 1 and 2, when combined, are more important than price. Selection of the firm to perform this Contract will be based on IHS’ assessment of the best value to the Government.

CONTRACT OFFICER REPRESENTATIVE (COR)

Deena Evans, 575-464-3808, is hereby designated as Contract Officer’s Representative for this service. The Contract Officer Representative responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Contract Officer’s Representative does not have the authority to change or alter the order amount, terms and conditions.

The Contract Officer’s Representative responsibilities include ensuring contractor accountability, monitoring the contractor's technical progress- including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements, interpreting the statement of work, performing technical evaluations as required, performing technical inspection and acceptance required, assisting the contractor in the resolution of technical problems encountered during performance and receiving and processing invoices for payment.

ISBEE CASCADING SET-ASIDE:

Offers will be solicited from Indian Small Business Economic Enterprise (ISBEE) concerns. If we do not receive enough competition and/or reasonably priced offers from the ISBEE set-aside, we will then evaluate quotes and consider for award to other small business concerns. Any acquisition resulting from this cascading set-aside will be from such a concern as follows: First Tier: ISBEE Second Tier: all other Small Business Concerns. Offers received from enterprises that are not one of these small business concerns will not be considered.

SUBCONTRACTS:

None of the services furnished under this agreement shall be subcontracted or transferred to another contractor, or organization, without the specific prior written approval of the Contracting Officer.

IHS CONTRACTING OFFICER:

The authority to negotiate a change in terms, conditions, or amounts cited is reserved for the IHS contracting Officer. The COR designated holds no such authority.

GENERAL CONTRACT INFORMATION:

Contractor Requirements Mandated by the Federal Acquisition Regulation (FAR) to comply with the mandate, the contractor must obtain a Data Universal Numbering System (DUNS) Number. The DUNS No. is a 9-digit number assigned by Dun and Bradstreet Inc., to identify unique business entities. If the offeror (Contractor) does not have a DUNS Number, it should contact Dun and Bradstreet directly to obtain one by calling 1-866-705-5711 or via the internet at http://www.dnb.com. Refer to FAR Clause No. 52.204-6, Data Universal Numbering System (DUNS) Number (Dec 2012).

Effective on July 31, 2012, the System for Award Management (SAM) replaced the Central Contractor Registration (CCR). During the term of the contract, the Contractor's DUNS number shall be in active status in accordance to FAR 52.204-6, Data Universal Numbering Systems (DUNS) and updated annually in the System Award Management (SAM) pursuant to 52.204-7, Central Contractor Registration (Dec 2012). You June access SAM at www.sam.gov.

Contractors/Vendors wanting to do business with the government are required to register in CCR and revalidate annually. This provides payment information, validates Small Business Administration certifications as small, disadvantaged, 8(a), or HUB-Zone businesses, calculates business size, and validates taxpayer IDs with IRS.

No contract award shall be made to any vendor or provider listed on the OIG Exclusion List http://exclusions.oig.hhs.gov throughout the duration of the contract. It shall be the responsibility of the contractor to notify the acquisition official if there is a change in provider.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE), http://exclusions.oig.hhs.gov. As soon as practicable prior to the start of work, the performance of the work the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE.

CONTRACT ADMINISTRATION DATA

Accounting and Appropriation Data The accounting data must be in cited on invoice for reimbursement.

CONTRACTING OFFICER RESPONSIBILITY:

The authorities to negotiate changes in the terms and conditions or the amounts cited in the contract are reserved to the Contracting Officer.

INVOICE SUBMISSION:

The Contractor shall submit invoices directly to the following address:

4101 Indian School Road NE, Suite 225 2nd Floor P.O Box 210

The following information must be cited on each invoice submitted for payment.

- Contract No.

- Contractors Name and Address

- DUNS No.

- Date of Invoice period

- Hours of services provide during the invoiced period.

- Invoice No.

- Invoice signed and dated, and to include the following certification:

"I hereby certify that all services provided and invoiced are for appropriate purposes and in accordance with the terms and conditions of the cited contract."

Per mandate by the U. S. Department of Treasury and effective July 1996, all contractor payments will be by Electronic Funds Transfer System (EFT).

Payment Office The payment office is:

1. Albuquerque Indian Health Service Division of Accounting Services 4101 Indian School Road NE, Suite 225 2nd Floor Albuquerque, NM 87110

Electronic Funds Transfer (EFT) Disbursed by:

1. U S Department of Treasury Office of Disbursements Austin, TX 73301

SPECIAL CONTRACT REQUIREMENTS

a. Privacy Act Notification

(a) This contract requires the Contractor, on behalf of the IHS to provide health care to American Indians and Alaskan Natives and report selected medical record and financial information to IHS. The Synder Act (25 U.C.S. 3) and Public Law 83-5658 (42 U.S.C. 2001) authorizes the collection of this information.

(b) To be reimbursed by IHS, you must provide the information required by the purchase-delivery orders issued under this contract. IHS will use the information for financial, legal, research and health care purposes. Disclosure of this information may be made by IHS to: other providers of health care for treatment or health maintenance of American Indian or Alaskan Native people; the Officer Worker's Compensation, Department of Labor; the Department of Justice for their representation of the United States; and for Congressional inquiry; quality assessment, medical audit, or utilization review; billing third parties for the payment of care, analytical and evaluation studies; to Federal or State agencies as required by law. Disclosure of the appropriate medical information without prior consent of the subject patient may be made by you: to another provider of health care treating the same patient, a Federal or State agency as required by law such as the reporting of communicable diseases, births, deaths, or the commission of crimes (i.e. gunshot wounds, rape, child abuse or neglect, alcohol or drug abuse, etc.); and billing third parties for payment of care not reimbursed by IHS.

(c) You must forward all other requests for information contained on this form to the applicable IHS Ordering Official.

b. Privacy Act Violation Notification

(a) Pursuant to the section of the Privacy Act entitled, "Civil Remedies", a Federal employee or contractor can be required to pay up to $5,000 if,

i. A Federal employee or Contractor, who knows that certain types of releases of information about a patient are prohibited, willfully discloses the information to a person not entitled to receive it.

ii. A Federal employee or contractor keeps information about individual people and does not make public notice of it as required by the Privacy Act of 1997, or;

iii. Any person or organization asks for or gets a copy of an individual's record under false pretense.

(b) The Privacy Act of 1974 was designed to establish and protect certain rights of people served by the employees of the Federal Government or their contractors. The Contractor shall ensure that each Contract employee is aware that he/she can be subject to criminal penalties for violations of the Act to the same extent as a Federal employee. Questions concerning the Privacy Act Procedures may be directed to:

Joel McIntosh, Area Privacy Act Coordinator Albuquerque Area Indian Health Services 4101 Indian School Road NE Albuquerque, New Mexico 87110 Telephone (505) 256-6817