MSS Sources Sought Notice_FINAL.pdf

SOURCES SOUGHT – U.S. Army Space and Missile Defense Command (USASMDC) Meteorological Support Services (MSS)

GENERAL INFORMATION

• Notice Type: Sources Sought.

• Classification Code: A – Research & Development.

DISCLAIMER

THIS SOURCES SOUGHT NOTICE IS FOR INFORMATIONAL PURPOSES, AS

WELL AS FOR MARKET RESEARCH AND PLANNING PURPOSES, ONLY. THIS

NOTICE SHALL NOT BE CONSTRUED AS A SOLICITATION ANNOUNCEMENT,

INVITATION FOR BIDS, REQUEST FOR PROPOSALS (RFP), OR QUOTES. THE

UNITED STATES GOVERNMENT (USG) IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS NOTICE.

AS NOTED BELOW, PROPRIETARY INFORMATION MAY BE SUBMITTED IN

RESPONSE TO THIS NOTICE; HOWEVER, THE USG SHALL NOT BE LIABLE FOR

OR SUFFER ANY CONSEQUENTIAL DAMAGES FOR ANY IMPROPERLY

IDENTIFIED PROPRIETARY INFORMATION. THE USG WILL NOT REIMBURSE

RESPONDENTS FOR ANY COST ASSOCIATED WITH ANY SUBMISSION IN

RESPONSE TO THIS NOTICE NOR WILL THE USG REIMBURSE EXPENSES

INCURRED TO THE INTERESTED PARTIES FOR RESPONSES. ANY

INFORMATION SUBMITTED BY RESPONDENTS TO THIS NOTICE IS STRICTLY

VOLUNTARY AND WILL NOT BE RETURNED TO THE RESPONDER.

NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN

ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR

RFP, IF ANY ARE ISSUED. IF A SOLICITATION IS RELEASED, THEN IT WILL BE

SYNOPSIZED ON A GOVERNMENT-WIDE POINT OF ENTRY (GPE), SUCH AS

SAM.GOV. IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR

THE GPE FOR ADDITIONAL INFORMATION PERTAINING TO THIS

NOTICE/REQUIREMENT.

A solicitation is not available at this time; therefore any requests for a solicitation will not receive a response. Respondents shall only provide an unclassified response to this notice. Information identified “Proprietary” will not be disclosed outside of Government channels. If a respondent submits such information, then that respondent shall be responsible for clearly marking “Proprietary” on each sheet containing proprietary information and segregating such information to the maximum extent practicable from other portions of the response.

INTRODUCTION

On behalf of the U.S. Army Space and Missile Defense Command (USASMDC), the Army Contracting Command -- Redstone Arsenal – Missile Defense, and Special Programs (ACC-RSA SMD/SP) Directorate, is seeking potential 8(a) sources, to include tribally-owned, Alaskan Native Corporations (ANC), or Native Hawaiian Organizations (NHO), with the capabilities to satisfy recurring Meteorological Support Services (MSS) for the USASMDC Technical Center, Ronald Reagan Ballistic Missile Test Site (RTS).

RTS is a Department of Defense (DoD) Major Range and Test Facility Base (MRTFB) activity, which executes and reports on theater and strategic offensive and defensive ballistic missile testing; and supports space operations and experiments executed in Kwajalein Atoll, Republic of Marshall Islands (RMI) and Huntsville, Alabama.

Kwajalein Island is located approximately 2,300 nautical miles west of Honolulu, HI and approximately 50 nautical miles south of Roi-Namur. It is the location of the RTS Weather Station, the primary site for all weather-related activities in the Atoll. The required MSS effort is provided near the Intertropical Convergence Zone (ITCZ), in an extremely corrosive marine environment (i.e. salt spray and periods of heavy rainfall). The contractor may be required to provide MSS on a campaign basis at remote locations outside Kwajalein Atoll, such as Wake Island and Aur Atoll in the RMI, as necessary in order to support RTS requirements.

In support of USASMDC, ACC-RSA SMD/SP anticipates issuing a solicitation for the follow-on MSS requirement. The current MSS effort was awarded as a single award cost-plus fixed fee/firm-fixed price hybrid contract and falls under the 8(a) Business Development (BD) Program. It is anticipated that the follow-on effort will remain in the 8(a) BD Program. The intent of this sources sought notice it to gather market research in development of the MSS acquisition strategy. If supported by market research, the Government reserves the right to pursue any strategy allowable under the Small Business Administration 8(a) Business Development Program, to include directly awarding to a tribally-owned, ANC, or NHO.

RTS has a continuing need for MSS and is searching for firms that can demonstrate the following core competencies:

1. Experience providing meteorological support services to DoD MRTFB activities with respect to collection, processing, and interpretation of meteorological data through the Universal Documentation System (UDS) as well as support to other MRTFB range customers/communities such as National Aeronautics and Space Administration (NASA), Department of Energy (DoE), National Oceanic and Atmospheric Administration (NOAA), and National Weather Service (NWS).

Note: Universal Documentation System (UDS) was developed by the Range Commanders Council (RCC) (Document 501-12) to formally document requesting agency capabilities and commitments to support those requirements. UDS is intended as a common reference for the discussion and description of test data between users and ranges, and between ranges. The UDS guidelines are published as a handbook in three basic volumes and a supplement. The volumes are available to the public on the internet.

2. Experience providing meteorological services support to communities such as routine public services, aviation, and marine forecasts; and ensuring weather warnings and advisories are disseminated, as required.

3. Experience providing support to DoD installations or other government agencies through Emergency Operations Centers (EOC), where Weather Station meteorologists provide direct support to Emergency Operations.

4. Experience providing operations and maintenance of meteorological facilities, equipment, and instrumentation such as/similar to: Polarimetric S-Band Weather Radars; International Met System (IMET) radiosonde sounding ground stations, lightning detection systems, and general weather stations; as well as experience updating capability manuals for meteorological instrumentation and equipment. Please reference the characteristics of preventative maintenance (nature of work, intervals, complexity, etc.) that has been done and on what types of weather assets.

5. Experience providing recommendations to weather instrumentation/station engineering change proposals (ECPs) for improvement & modernization (I&M) of existing meteorological systems as well as providing for systems engineering and integration support for approved I&M ECPs (projects). Please reference the weather assets that were upgraded in the I&M project through contractor ECP.

ELIGIBILITY

Responses to this notice are sought in order to identify firms capable of performing the breadth of requirements, as reflected in the core competencies above, for the MSS effort as a prime contractor. This information will be used to establish and support the appropriate acquisition strategy. This sources sought notice is seeking responses from 8(a) sources, to include tribally-owned, Alaskan Native Corporations (ANC), or Native Hawaiian Organizations (NHO) that can provide the required services under North American Industry Classification System (NAICS) Code 541990, All Other Professional, Scientific and Technical Services. The size standard for this revenue based NAICS code is $19.5M.

The purpose behind this sources sought notice is to encourage qualified and capable responses from tribally owned, ANC, NHO, and other 8(a) Business Development firms.

The data obtained as a result of this notice will assist the Government in understanding the capabilities and available potential sources for the MSS requirement, as reflected in the core competencies noted above. It is noted that tribally owned, ANC, NHO, and other 8(a) respondents must be certified as such with the Small Business Administration (SBA) as well as certified in the System for Award Management (SAM).

NOTE: IF YOU DO NOT INTEND TO SUBMIT A PROPOSAL FOR THIS EFFORT

WHEN IT IS FORMALLY ADVERTISED, THEN PLEASE DO NOT SUBMIT A

RESPONSE TO THIS SOURCES SOUGHT ANNOUNCEMENT.

ADDITIONAL INFORMATION

Contract type: Cost-Plus Fixed Fee & Firm-Fixed Price (Hybrid)

Performance period: Five (5) years

Place of performance: CONUS and OCONUS locations, to include contractor and government facilities.

Primary place of performance: Kwajalein Atoll & surrounding islands Additional performance required: Huntsville, Alabama

REQUESTED INFORMATION AND SUBMISSION DETAILS

Responses will only be accepted from those firms that are interested in being a prime contractor. If your organization has the potential capability and capacity to perform these contract services, then please provide information and a response as requested below.

1) Organization name, address, Commercial and Government Entity (CAGE) code, number of years in business, public website address, point of contact, telephone number, email address, size/socioeconomic status under NAICS code 541990, type of ownership of the firm, including affiliated or parent company, 8(a) graduation date, and facility clearance level. Include a copy of the firm’s Small Business Administration (SBA) 8(a) certification letter.

2) Tailored capability statement/briefing, describing your firm’s ability to meet the MSS requirements, with appropriate documentation supporting claims of organizational and staff capability. The USG will not accept company literature or marketing materials in response to this notice. If significant subcontracting or teaming (to include a JV arrangement) is anticipated in order to deliver technical capability, then firms providing information should address the administrative and management structure of such arrangement.

3) Describe contracts or task orders for which you were either the prime contractor or a subcontractor that match to the core capabilities described above. In addition, please include the following information:

a. Contract number;

b. Period of Performance (PoP);

c. State if your company is/was the prime contractor or a subcontractor;

d. Total contract value (including options);

e. Cost of contract performance incurred for personnel;

f. A description of the services provided and an explanation of the services provided;

g. Size of your company (large business (LB) or small business (SB) and any applicable category, if SB).

4) Assumptions. Please provide a list of assumptions, if any, which were considered in formulating this response.

There is no specific format or outline for submittals, but responses shall be limited to 15 pages or less (one side of a page equals one page), excluding the coversheet and/or table of contents. Pages shall be 8-1/2 x 11 inches, with 1-inch margins, single-spaced, single-sided, in PDF format, and using a 12-point Times Roman or Arial font.

Responses to this sources sought notice must be submitted no later than 1:00pm (CST) 15 May 2023 via email to both Benvinda M. Oliveira, Contracting Officer, at benvinda.m.oliveira.civ@army.mil and Charles Hunter, Contract Specialist, at charles.e.hunter.civ@army.mil. Hardcopies or any other medium, other than the format stated above, will not be accepted by the USG. Telephone inquiries/questions or other such inquires will not be accepted by or responded to by the USG.

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