MSCoE G2 Lock System Upgrade Statement of Work(6June23).docx

Update 6 June 2023 MSCoE G2 Lock System Upgrade Statement of Work

1. Purpose: To upgrade the day locks at open storage locations on Fort Leonard Wood with dual authentication (card + pin), independent printable auditability of each lock.

2. Introduction: Changes in regulations have dictated that open storage facilities with a day lock must utilize door lock system capable of dual authentication (card + pin) with independent printable auditability.

3. General: The contractor shall provide and install door lock systems ford 23 doors and 1 elevator in 8 designated buildings on Fort Leonard Wood. Provide 500 access control cards (50 per pack)., Cards must be labeled with “If Found Return to the MSCoE G2, 14000 MSCOE Loop Suite 001, Fort Leonard Wood, Mo 65473”.3 stand-alone workstations with document printer and card printing software and 3 data transfer devices (DTD) capable of programing the locks and transferring audit information from the lock to the stand-alone workstation. Workstations must be allowed to receive updates from non-network source.

4. Personnel: The Contractor shall display and document the ability to perform installation and maintenance on all equipment installed or maintained on site. Personnel will be monitored at all times while working in restricted areas.

5. Specific Tasks:

5.1. Site Survey: The contractor shall be required to perform a site survey prior to submitting a bid proposal. Site surveys shall be scheduled by contacting MSCoE G2, Command Security Manager or designee M-T 8:00AM to 4:00PM, federal holidays excluded. Failure to appear during a scheduled time will be considered a concurrence of forfeiture of site survey, and removal from consideration. Site Surveys must be completed prior to the offer due date. Prospective bidders failing to comply with this requirement agree to forfeiture and will be removed from consideration.

5.2. a. Facility Information and Period of Performance: The place of performance shall be at the 8 designated buildings on Fort Leonard Wood and escorts will be provided. Site Survey- The contractor shall be required to perform a site survey prior to submitting a bid proposal. Site surveys shall be scheduled by contacting MSCoE G2, Command Security Manager or designee M-T 8:00AM to 4:00PM, federal holidays excluded. Failure to appear during a scheduled time will be considered a concurrence of forfeiture of site survey, and removal from consideration. Site Surveys must be completed prior to the offer due date. Prospective bidders failing to comply with this requirement agree to forfeiture and will be removed from consideration.

5.2. b. Facility Information and Period of Performance: The place of performance shall be the 8 designated buildings, Fort Leonard Wood, Missouri, 65473. Hours of operation are 9:30AM to 4:00PM Monday through Friday, excluding federal holidays. The contract work must be completed within 30 calendar days from the date of award.

5.3. Engineering: Engineering services shall provide requirements for power, conduit and any cable run for infrastructure not provided by the contractor, deemed necessary to complete this project, including conduit, switch locations and power outlets, high voltage, low voltage, A/V cabling, control cabling, ect. All programming involving the control system must be coordinated with COR during the design phase, and approved by the COR prior to final programming. These requirements must provide a minimum of two weeks prior to the commencement of any on-premise work. Modifications in cabling, conduit and/or electrical requirements during the performance of this contract may delay the project for up to two weeks.

5.4. Drawings: The contractor shall provide Line Drawings; these drawings shall illustrate the floor plan, location, equipment name/model#, conduit requirements, cabling and all connectivity of all the equipment within the scope of the project. The contractor shall at a minimum, provide an overall drawing as specified above, and will also provide additional line drawing for sub-system components, for the control systems.

6. Government provided materials: The government shall provide the existing equipment, existing cabling and existing power as is currently located within area of performance. Any additional requirements for power, conduit, chasing, switches, ect. Must be specified.

7. Removal of existing equipment: All equipment removed during the performance of this project will remain the property of the U.S. Government and shall be returned to the COR. Any cabling (with the exception of equipment specified/vendor supplied cabling such as power cables, proprietary or reusable cables, or manufactured supplied cables) shall be returned to the COR. Any cabling, including connectors and reusable terminations, not reutilized in the project, falling within the exception noted above shall remain the property of the U.S. Government and be returned to the COR.

8. Technical Objectives and Goals: The contractor shall provide and install door lock systems for 25 23 doors and 1 elevator in 8 designated buildings on Fort Leonard Wood.

8.2. Performance Features and Specifications: The door lock systems must independent of each other and allow for programing and downloading audit trail by use a digital transfer device and then information transferred to a stand-alone workstation with a local printer. This will be a mixture of Contractor Owned / Government Operated (CO/GO) and Government Owned / Government Operated (GO/GO):

8.2.a. 23 different doors (cylinder, mortise, and keypad reader) (GO/GO)

8.2.b 1 elevator control (GO/GO)

8.2.c 3 stand-alone workstations with software (CO/GO)

8.2.d 3 Data Transfer devices (GO/GO)

8.2.e. 500 proximity cards (GO/GO)

8.3. Service/Maintenance Agreement

8.3.a Service/Maintenance Agreement will cover all repairs, preventive maintenance (PM), Updates/Upgrades/Firmware for all information technology devices.

8.3.b. All of the Equipment described shall be inspected and repaired on a regular basis, as suggested by the Equipment's maintenance manual supplied by the manufacturer for each specific piece of equipment.

9. Installation of new equipment: The new equipment installed shall be located as indicated in by POC and COR, unless requirements specified elsewhere within this document require installation at a specific location.

10. Cabling: Whenever possible, the existing cabling shall be reutilized. All new and existing cabling shall be labeled at both terminations/ends to ensure the identification of the cable forfeiture maintenance, upgrades and/or repair. All cable installed shall meet the appropriate guidelines and requirements set forth in the current applicable national electrical and other applicable codes.

11. Training: The contractor shall provide systems training for up to six individuals after the testing phase of the installation. Training shall include system startup and shut down, basic and advanced operation of all related systems and basic troubleshooting including trouble reporting procedures.

13. Testing: The contractor shall provide a complete and comprehensive test plan at the completion of the installation and prior to training, The test plan shall include the testing of all equipment to ensure that the Control System and all related equipment, including controller, interface, and any other equipment provided by the contractor, or otherwise covered under the scope of the statement of work (SOW) are in an "Operational Status at the completion of the installation. For the purpose of the contract, "Operational Status is defined as: covered equipment being on-line and operating in an error free, normal condition or state. The contractor shall provide a demonstration to the COR to confirm the proper functioning thereof. The contractor shall perform systems diagnostic testing and maintenance at the completion of the installation or when notified by the COR. If the problem or error cannot be cleared remotely and the Contractor deems the problem or error to be critical enough to cause a system or partial system failure, then the contractor shall send a technician on-site to correct the problem and return the equipment to an operational status within 24 hours.

14. Warranty Repair Response Time For Lock Hardware: Contractor shall respond by telephone to receive calls to the COR or other point of contact authorized by the COR, for repair service within 4 hours of receipt of telephonic notification and assistance. Response time shall not include holidays or weekends unless prior approval is obtained from the COR. After responding to a service call for repair, if the contractor determines the repair is a major repair, then the Contractor shall submit a cost breakdown and estimated time frame for repair to the COR for determination of feasibility of repair on that particular piece of equipment.

15. Acceptance/Correction/Warranty Work: All work performed under this contract shall be subject to the acceptance of the COR and if performance is found to be unsatisfactory and not in accordance with the requirements of this contract, the Contractor shall begin correcting satisfactory work not later than the first three (3) hours of the following regularly scheduled Government workday and shall be completed within 48 hours, excluding time required to obtain parts. The COR will inform the COR in writing if correction is not acceptable, to initiate further action if needed. The Contractor shall guarantee that under normal use, the repair work performed will be free from defects from the completion of the work and that the Contractor shall perform the work to correct any defect at no charge to the Government.

16. Safety Inspection: Safety inspection shall be performed on all electronic equipment. The Contractor shall be required to physically inspect power and interface cables during semi-annual annual preventive maintenance and replace said cabling if deemed necessary by COR and contractor.

17. Clean up of Premises: Upon completion of service, Contractor is required to clean up workspace and remove and dispose of any parts or debris caused by service performed.

18. Transportation of Components: The Contractor shall provide qualified personnel and appropriate conveyance and equipment necessary to load, unload and transport all components, should it become necessary to repair equipment off-site. Contractor shall sign DA Form 2407, Maintenance Request, acknowledging receipt of the government equipment for repair offsite, upon return of the equipment to the government; the contractor shall receive a copy of DA Form 2407 showing delivery of the equipment to the government.

20. Parts and Materials: Parts and Materials used by the Contractor in performance of this contract shall be new and conform to the original equipment manufactured or re-manufacturer's specifications unless previously approved by the COR. Rebuilt assemblies may be used with prior approval of the COR when it is a standard industry practice and the rebuilt assembly or subassembly carries the same manufacturer's or re-manufacturer's warranty of a new assembly or subassembly. Contractor is responsible for removing outdated hardware and Aany part removed is Government property and shall be returned upon request of the COR unless the replacement part Ira predicated upon an exchange basis with the part being replaced.

21. Applicable Technical Orders, Specifications, Regulations and Manuals: Environmental Protection. In order to prevent and provide for abatement and control of any environmental pollution arising from the services of the Contractor in performance of this contractor, the Contractor shall comply with all applicable Federal, State and Local laws and regulations concerning environmental pollution control and abatement in effect on the date of this contract.

22. Facility Location: 8 Buildings

23. POC/COR Information: The Order Contract Technical Representative is _______. The MSCoE Command Security Manage is John Fleming, 573-563-6065. John.b.fleming22.civ@army.mil

24. Safe Work Conditions:

24.1 Contractor Responsibility: The contractor shall assume full responsibility and liability for compliance with all applicable local, state and federal, regulations pertaining to the health and safety of personnel and environmental management during the execution of work.

24.2 Protection to Public and Property: The contractor shall take all necessary precautions to prevent injury to the public, building occupants, and/or damage to property of others. For the purposes of this contract, the public or building occupants shall include all persons not employed by the contractor or a subcontractor working under his/her direction.

24.3 Protection of Equipment: Storing, positioning or use of equipment, tools, supplies, materials, scrap, trash, furniture, and other items in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited.

25.4 General:

25.4.a. All work shall be completed and performed in accordance with the best practices of the trade and in compliance with all applicable federal, state and local codes.

25.4.b All surfaces adversely affected by the contractor shall be repaired to match the existing finishes.

25.4.c. All demolition debris shall be removed from the premises daily.

25.4.d All work areas shall be kept neat and clean. The contractor shall perform post completion sweeping and/or vacuuming as needed to leave a clean work area.

25.4.e All work in these areas shall be completed promptly to minimize the disruption to building occupants.

25.4.d The contractor shall provide accessories and miscellaneous items as required even though each item is not specifically mentioned or described.

26. Security Badges/I.D.: All contractors are required to display an I.D. badge while on Federal properties. The badge must be visibly worn between the shoulders and the waistline. Contractors and their personnel/subcontractors are required to pass security checkpoints each time they enter the Installation.

27. Termination of Services: Items to be considered as cause for contract termination include but are not limited to: failure to complete normal service within specified time period, excessive callbacks due to poor workmanship, failure to respond, by telephone, or by email within a 48-hour time limit.

28. Timeframes Period of Performance: The contract work must be completed within 30 days from the date of award. The period may be extended if the Government representative agrees.

29. Access and General protection/Security Policy and Procedures:

29.1 AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor/subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR (or KO if no COR is appointed) within 45 calendar days after completion of training by all employees and subcontractor personnel. AT Level I Awareness Training (JS- US007-14: Level I Antiterrorism Awareness Training) is available at the following website: http://jko.jten.mil/.

29.2 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. Sponsor will provide the contractor with a FLW Automated Installation Entry (AIE) Pass Spreadsheet. The contractor will complete the spreadsheet with the information of all associated contractor personnel for background screening. Contract personnel must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. The contractor will submit the completed spreadsheet to the sponsor. The sponsor will add the FPCON level, days and times for entry and will digitally sign the spreadsheet before forwarding it to the Visitor Control Center (VCC) via encrypted email at usarmy.leonardwood.usag.list.des-physec-vcc@mail.mil. VCC personnel will conduct background screening and pass processing. The contracted workforce must comply with applicable installation, facility and area commander, installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

29.3 For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

29.4 iWatch Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. The contractor and all associated subcontractors are required to review the Fort Leonard Wood, Directorate of Emergency Services (DES) Web link on iWatch. This locally developed Web-linked training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity. Suspicious Activity will also be reported to the COR (or KO if no COR is appointed). This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR (or KO if no COR is appointed) NLT 30 calendar days after contract award. The following iWatch Web link is provided http://www.wood.army.mil/LEC/iWatch/iWatch.htm.

29.5 For Contracts that require OPSEC Training. Per AR 530-1, Operations Security, the contractor employees must complete Level IOPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC Awareness training on Fort Leonard Wood for contractor employees who work on the installation. Contact information for this Government employee will be provided at the kick-off meeting. The COR will coordinate this training at the time of task order modification or award. The contractor shall provide a list of personnel trained to the COR within five (5) business days of training completion. Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.