MS BOOKSHELVING SEPT 2021.pdf

Swart Creek Community Schools 8354 Cappy Lane, Swartz Creek MI 48473

Tel: (810) 591-2114 E-mail: rhunt@swcrk.org

INVITATION TO BID: MIDDLE SCHOOL BOOK SHELVING UNITS

Instructions:

Swartz Creek Community Schools is requesting sealed bids for the procurement of bookshelves at Swartz Creek Middle School for the 2021-22 school year. Please send sealed bids marked “MS Book Shelving RFP” to Swartz Creek Community Schools, Administration Building, 8354 Cappy Lane, Swartz Creek, MI 48473.

Facsimile and email bids will not be accepted. Bids are due at 10:00 am on Thursday, September 23, 2021, at which time they will be opened and publicly read aloud at the Administration Building (8354 Cappy Lane, Swartz Creek, MI). Late bids will be rejected and will be returned unopened.

Bids must be presented in the format requested, using the enclosed Bid Submittal sheet. Bids not submitted in the prescribed form may be rejected at the discretion of Swartz Creek Community Schools. Questions on bidding procedures and bid specifications may be directed to Richard Hunt, Director of Operations, at (810) 591-2114.

Swartz Creek Community Schools reserves the right to accept or reject any and/or all bids in whole or in part and waive any and/or all irregularities therein. Swartz Creek Community Schools will award bids as may appear to be in the best interests of Swartz Creek Community Schools.

Schedule of Events:

Invitation To Bid Posted: Thursday, September 9, 2021

Bid Responses Due: Thursday, September 23, 2021 by 10:00 am

Bid Opening: Thursday, September 23, 2021 at 10:00 am

Bid Recommendation Approval: Wednesday, October 13, 2021 by Board of Education

Scope:

The intent of this Invitation To Bid and resulting contract is to procure book shelving units for replacement at Swartz Creek Middle School. All responses are to be in accordance with the provisions, conditions, specifications and instructions set forth in this Invitation To Bid.

Bid Proposal Modification, Withdrawl and/or Cancellation:

The bid proposal is not and should not be construed as a contract unless and until it is approved by Swartz Creek Community Schools. Submitted bids may not be modified, withdrawn, or cancelled for forty-five (45) days after date of opening bids.

Examination and Procurement of Documents:

Drawings and specifications may be obtained from the Owner by emailing a request to rhunt@swcrk.org or calling 810-591-2114.

Exemption From Taxes:

Swartz Creek Community Schools is exempt from all federal, state and local taxes. Swartz Creek Community Schools shall not be responsible for any taxes that are imposed by the vendor. In addition, the vendor understands that it cannot claim exemption from taxes by virtue of any exemption that is provided by Swartz Creek Community Schools.

Labor Standards:

Applicable state and federal laws regarding the “Conditions of Employment” apply to work under this contract.

Owner’s Right to Reject Bids:

Swartz Creek Community Schools reserves the right to accept or reject any and/or all bids in whole or in part and waive any and/or all irregularities therein. Swartz Creek Community Schools will award bids as may appear to be in the best interests of Swartz Creek Community Schools.

Evaluation Of Proposal and Award:

Swartz Creek Community Schools, at its sole discretion, shall determine whether particular vendors have met the basic qualifications. Swartz Creek Community Schools may consider: the proposal price, thoroughness of the proposal and compliance of specifications, clarity, and detail of proposal.

Award shall be made to the most responsible vendor whose proposal is determined to be the most advantageous to Swartz Creek Community Schools.

A valid and enforceable contract exists when an agreement is fully executed between Swartz Creek Community Schools and the vendor.

The proposal of the successful respondent becomes a formal contract and should be signed by an authorized representative. A proposal in response to this Invitation To Bid is an offer to contract with Swartz Creek Community Schools based upon terms, conditions, scope of work, and specifications contained in this Invitation To Bid.

If the successful and most responsive vendor fails to sign contract documents within 10 days, Swartz Creek Community Schools may annul the award. Upon annulment of the award, Swartz Creek Community Schools may then award the contract to the next highest ranked vendor. Swartz Creek Community Schools retains the right not to make any subsequent award.

Equal Opportunity:

The bidder shall maintain policies of employment as noted in the following subparagraphs:

mailto:rhunt@swcrk.org

1. The bidder, contractor and all subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, or age. The bidder shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, religion, color, sex, national origin, age, marital status, handicap, or political beliefs.

2. Such action shall include, but not limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment compensation; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The bidder agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the policies of non-discrimination.

3. The bidder, contractor and all subcontractors shall, in all solicitations or advertisements for employees placed by them or on their behalf, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, age, marital status, handicap or political beliefs.

Proposal Format:

All proposals must include:

1. Bid submittal sheet (use attached form)

2. Proposed delivery timeline

3. Federal Employer ID number and completed W-9 form

4. Familial Relationship Disclosure Statement (use attached form)

5. Iran Economic Sanctions Act Affidavit (use attached form)

Swart Creek Community Schools

8354 Cappy Lane, Swartz Creek MI 48473 Tel: (810) 591-2114

E-mail: rhunt@swcrk.org

BID SUBMITTAL SHEET: MIDDLE SCHOOL BOOK SHELVING UNITS

Company name: __________________________________

Contact person: __________________________________

Title: __________________________________

Address: __________________________________

Telephone number: __________________________________

E-mail address: __________________________________

Date: __________________________________

To: Board of Education, Swartz Creek Community Schools

I, the undersigned, have received the bid documents for the work on the above-named project. I have also received the addenda acknowledged below and have included all of their provisions and costs in my bid. Having carefully considered and examined all bid documents, I submit the following bid and hereby agree:

1. To furnish all items within these documents including commissions, overhead, taxes, fees and profit.

2. To complete the delivery by the time stipulated on the Proposal Form and under the conditions as outlined in the contract documents.

3. To hold my bid open for a maximum of forty-five (45) days.

Bid Amount (in words): ________________________________________________

Bid Amount: $_______________________________.__

Proposed delivery timeline: _____________________________

Addenda acknowledgement: #________ dated ____/___/____

Middle School Book Shelving Units

Description:

The book shelving units are for replacement at Swartz Creek Middle School. All bookshelf units must be made of metal and be fully assembled. Bookshelves must have one adjustable shelf included.

Prices included in the bid proposal must include all freight (freight on board) and delivery charges.

Vendor to provide color options with bid proposal and the District will choose after vendor is selected.

Pricing:

24” W x 18” D x 28” H $_______________per unit 30” W x 18” D x 28” H $_______________per unit 36” W x 18” D x 28” H $_______________per unit 42” W x 18” D x 28” H $_______________per unit

Quantities:

16 - 24” W x 18” D x 28” H 32 - 30” W x 18” D x 28” H 103 - 36” W x 18” D x 28” H 99 - 42” W x 18” D x 28” H

Total = 250 units

Color Options:

Included: (circle one) Yes / No

Acceptance:

I, the undersigned, upon notification of the acceptance of the proposal, agree to execute a contract for the above work, for the above stated compensation

Respectfully submitted, By: __________________________________________________ Signature Date

Printed Name and Title

Swartz Creek Community Schools Familial Relationship Disclosure Statement

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information in the bid proposal. The bid proposal will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Swartz Creek Community Schools Board or Superintendent. The District will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

I state that no familial relationship exists between the owner or any employee of the company and any member of the Swartz Creek Community Schools Board or Superintendent. If such a relationship exists, please explain:

By: _______________________________________ Signature Date

Printed Name and Title: ________________________________________

Company Name: ________________________________________

Subscribed and sworn before me on the _______ day of _____________, 20___, by

Printed Name of Notary

Signature of Notary

My commission expires: _________________________

Acting in the County of: __________________________

Affidavit of Bidder Iran Economic Sanctions Act

The undersigned, the owner or authorized officer of ____________________________

(The “Bidder”), pursuant to the Iran Economic Sanctions Act, 2012 P.A. 517 (MCL 129.313), hereby represents and warrants that it is not an “Iran linked business”.

By: _______________________________________ Signature Date

Printed Name and Title: ________________________________________

Company Name: ________________________________________

Subscribed and sworn before me on the _______ day of _____________, 20___, by

Printed Name of Notary

Signature of Notary

My commission expires: _________________________

Acting in the County of: __________________________