MRQ - OM - Optometrist Services_FCC Hazelton.pdf

Rou U.S. Department of Justice

Federal Bureau of Prisons

Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE (MRQ)

Optometrist Services

Federal Correctional Complex (FCC) Hazelton

Bruceton Mills, West Virginia

The Federal Bureau of Prisons (FBOP), Field Acquisition Office (FAO), is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The provision is for one (2) Optometrists

(1,536ss/yr per Optometrist) for the Federal Correctional Complex (FCC) Hazelton, located at 1640 Sky

View Drive, Bruceton Mills, WV 26525. The Government contemplates awarding a single award of an indefinite delivery/requirements type contract with firm fixed prices, consisting of one (1) base year and four (4) twelve-month option years at the unilateral discretion of the Government. The NAICS code is

621320 (Offices of Optometrists). The small business size standard is $9 million.

A draft copy of the Statement of Work is attached to this questionnaire for more specific details.

Additional details will be forthcoming in the official solicitation. A Government solicitation document for this requirement is being developed, of which a contract may or may not result. This market research is being conducted to determine interest and capability of potential sources for this requirement.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY – Solicitations are not available at this time. Data collected from this survey is for informational purposes only. The information gathered from this market research will be vital in the formation and set-aside status of the solicitation.

THIS IS NOT A NEW REQUIREMENT – Services are currently in place for this requirement. The current incumbent for Optometrist Services is Distinctive Home Care, Inc. The contract effective date of award was October 01, 2025, in the amount of $205,804.80 for one base year. Services will end on

September 30, 2026, Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Offices of Optometrists is

621320, which sets the small business size standard at $9 million. Based on this standard, what is your business size? ____ Small ____ Large

2. Is your company eligible for participation in one of the following small business programs? If so, please indicate which programs below:

____ 8(a) program

____ Women-owned small business concern

____ Economically Disadvantaged Women-owned small business concern

____ Service-disabled veteran-owned small business concern

____ Hub-Zone small business concern

3. Is your business or employee(s) certified to provide the above-mentioned services in the state of West

Virginia? _____Yes _____No

4. Would your company provide these services as either the Prime Contractor or as a Subcontractor:

_____ Prime Contractor _____ Subcontractor

5. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services

(except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. _____ %

6. Will your company be compliant with FAR 52.219-14? _____Yes _____ No

7. Is your company able to provide a readily available, qualified employee to fulfill FCC Hazelton’s requirement as specified in the first paragraph? _____Yes _____No

8. Is your company registered in System for Award Management (SAM)? ____Yes ____No

**All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7

(Oct 2018) for System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at: https://sam.gov/content/home

9. Can your company provide firm fixed unit pricing for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

10. The Federal Acquisition Regulations requires the following insurances policies: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than

$500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in West Virginia?

______Yes ______ No (If no, what are the standard rates per insurance?)

11. Are services of this type customarily available in the commercial marketplace? (Available to commercial business and industry or to the general public)

______Yes ______ No

12. How many calendar days does your company need to prepare a proposal resulting from this solicitation? _______ _______ _______ _______

15 days 30 days 45 days 60 days

13. If awarded a contract, how many calendar days, following an award, would it take your company to begin providing services to the institution? Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete. Calendar days

14. The Federal Acquisitions Regulations requires the following clause in solicitations and contracts when design, development or operation of a system of records on individuals is required to accomplish the agency’s function: 52.224-3 Privacy Training. Is this requirement consistent with regulatory requirements specified in the first paragraph? _____Yes _____ No

15. Does your company have an issue with the attached Statement of Work? _____ Yes _____ No

16. Has your company previously provided these types of services in a prison environment?

______Yes ______ No

17. Which of the following best describes your organization?

______ Non-Profit ______ Faith-Based ______ Corporation ______ LLC https://sam.gov/content/home

18. Please provide the following information in reference to your firm:

Name of Business: ________________________________________________

Address: ________________________________________________________

Point of Contact: _________________________________________________

Telephone Number: ________________________________________________

E-mail Address: __________________________________________________

Website: ________________________________________________________

FSS#: _______________________________________________

UEI: ____________________ CAGE: ________________________

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your response to me at sburke@bop.gov no later than August 03, 2026, at 10:00 am, EST.

Should you have any questions or concerns, please feel free to contact me.

Sincerely, S. Burke, Contracting Officer

Federal Bureau of Prisons

U.S. Armed Forces Reserve Complex

Field Acquisition Office

346 Marine Forces Drive

Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the System for Award Management website at www.sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notice, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:sburke@bop.gov http://www.sam.gov/

OPTOMETRY SERVICES

PERFORMANCE-BASED STATEMENT OF WORK

Subject

The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), located in Grand Prairie, Texas, intends to make a single award of an indefinite delivery/requirements type contract with firm fixed prices to a responsible entity for the provision of Optometrist Services as prescribed within the description of duties for each position listed below. The contractor will employ two (2)

Optometrists. Services will be provided for the inmate population incarcerated at the Federal

Correctional Complex (FCC) Hazelton, located in Bruceton Mills, West Virginia. General information regarding the Federal Bureau of Prisons and its facilities is located at www.bop.gov.

Place of Performance

Services will be performed at the FCC Hazelton, primarily within the individual Health Services departments at the United States Penitentiary (USP), the Federal Correctional Institution (FCI), the Secure Female Facility (SFF), and the Satellite Prison Camp (SPC). The FCC Hazelton is located at 1640 Sky View Drive, Bruceton Mills, WV 26525.

Schedule

A session is defined as 1 hour and a normal workday will consist of 8 sessions. Total sessions per month will be approximately 256 sessions (128 sessions per contract employee). A monthly schedule will be agreed upon after award by mutual agreement of all parties. Work hours will normally be between 0600 and 1800, with a 30-minute unpaid lunch break. The monthly schedule, number of sessions per week, and the session hours may be adjusted to meet the needs of the institution. The contractor shall not be paid overtime. Contractors shall report to the COR or designee upon arrival at, and departure from, the institution via in-person, telephonic, or email communication.

Ordinarily, the contract employee will be expected to complete a minimum of 20 scheduled patient encounters per 8 session workday.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session.

Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave, and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 40 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

http://www.bop.gov/

Education and Experience

Individuals providing optometry services under the contract award must meet all the following requirements:

1. Education: Applicants must have a Doctor of Optometry degree from an educational program that is accredited by the Accreditation Council on Optometric Education (ACOE) at the time the degree was obtained.

2. Licensure: Applicants must have received a passing score on the National Board of

Examiners in Optometry (NBEO) examinations and possess a current, full, and unrestricted license to practice optometry in a State, the District of Columbia, the

Commonwealth of Puerto Rico, or a territory of the United States.

3. Cardio-pulmonary resuscitation (CPR) certification through the American Heart

Association or the American Red Cross

Preferred qualifications and experience include:

1. Experience in providing healthcare in a correctional setting.

2. Additional professional education and certifications

The contractor shall provide a resume and any requested documentation, along with a copy of all diplomas and/or certificates to support the employee’s stated qualifications.

The contract employee shall immediately inform, in writing, to the Contract Officer's

Representative (COR) and Administrative Contracting Officer, any adverse action taken by any regulatory body involving their licensure or certification. This includes, but is not limited to, suspensions, revocations, or restrictions on licensure.

Supplies and Equipment

All supplies and equipment that the contract employee may need, while at the institution, will be furnished by the institution. These supplies will normally include examination equipment and a method/material for recording findings. If special equipment is required by the contract employee, he or she shall make a request, in writing, to the Health Services Administrator. All records maintained by the contract employee under this contract will remain the property of the

Government.

Health Requirements

The contractor shall ensure their employee is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contract employee may be required to submit to testing for/or provide evidence acceptable to the Clinical Director of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates.

Description of Duties

Provide optometry services commensurate with community standards which include, but are not limited to:

• Diagnosing and treating a wide range of eye diseases as well as helping to facilitate the management of related systemic conditions such as diabetes, high blood pressure, thyroid disorders, sexually transmitted diseases, and rheumatologic conditions.

• Providing treatment of visual disorders through prescription of corrective lenses (to include contact lenses when appropriate according to policy and subject to approval of the

Clinical Director) and vision training and pharmacological means.

• Performing minor surgical procedures including, but not limited to, anterior segment foreign body removal and suture removal.

• Completing ocular tonometry exams and full visual field tests.

• Recognizing the need for referral to other providers, such as ophthalmologists, and following proper procedures for ordering consultations outside of the institution.

• Minor repair, fitting, and adjustment of eyeglass frames.

• Accomplishing all procedures within standard infection control protocols.

• Assisting in patient dismissal from the clinic upon completion of treatment as well as ensuring follow up care instructions are understood.

• Maintaining optical examination equipment through normal procedures including cleaning and sterilizing as well as other minor repairs. Any defective equipment should be properly reported for corrective action to be taken.

• Properly storing and maintaining adequate levels of supplies in assigned rooms and operatories. If, at any time, the incumbent notices any supplies running low in the supply room, he/she immediately notifies the person responsible so that supplies can be reordered.

• Ensuring instruments and unapproved items are not left in the clinic during non-patient care hours and that proper storage and security procedures are adhered to, as instructed.

• Properly processing and documenting examination results into the patient electronic medical record as well as assisting in audits and reviews of records.

• Properly containing and disposing of hazardous biological waste following all applicable laws, policies, and local procedures.

• Completing clerical and support duties, including utilization of institutional-specific computer programs such as SENTRY, as necessary.

Providing services may require a significant amount of physical exertion, including but not limited to, walking, bending, and periods of sitting and standing lasting for two to three hours at a time.

The contractor will adhere to all Bureau of Prisons Health Services policies, procedures, and clinical practice guidelines relating to the provision of described services.

Attire

The contract employee is expected to wear professional clothing that is appropriate to the correctional environment while on duty; business attire or scrub-type uniforms are approved. No articles of clothing worn by the contract employee will be of a khaki tan, khaki green, tan, dark green, gray, orange, or camouflage color or pattern. Footwear will be closed-toe, flat-bottom, and completely cover the feet; fluid resistance and non-slip soles are preferred. Protective vests will be supplied by the institution.

Restrictions on Contract Workers

The contractor shall not:

• Supervise Bureau of Prisons staff

• Participate in inmate accountability or be responsible for the supervision of inmates

• Requisition or sign for supplies

• Attend staff meetings, recalls, or other staff-specific functions (except daily departmental briefings or provider-specific meetings)

• Participate in the Transit Program

• Become a member of the BOP Employees' Club.

Adverse Actions

The contractor will be notified within 48 hours of any adverse actions. Adverse actions will be constituted as, but no limited to, consistent tardiness, absenteeism, inappropriate conduct with inmates, breach of confidentiality, failure to provide proper documentation, etc. Resolution will be discussed with the contractor, but final action will be determined by the Administrative

Contracting Officer.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety. They will submit reports and evaluations as requested. The contractor will be responsible for following staff directives and complying with the Bureau of Prisons Health

Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered.

The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Clinical Director, Health Services

Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and always maintain a professional relationship with inmates. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and always worn for proper identification.