MRQ_OM_MDC Brooklyn_Optometrist Services.pdf

Rou U.S. Department of Justice

Federal Bureau of Prisons

Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Optometrist Services

Metropolitan Detention Center (MDC) Brooklyn

Brooklyn, New York

The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), is conducting market research in compliance with Federal Acquisition Regulation, Part 10. This requirement is for the provision is for one (1) Optometrist. The services will be provided to the adults in custody (AIC) population at the

Metropolitan Detention Center (MDC) Brooklyn, located at 80 29th Street, Brooklyn, New York

11232.

The Government intends to make a single award of an indefinite delivery/requirements type contract with firm fixed prices, consisting of one (1) base year and four (4) twelve-month option years.

A draft copy of the Statement of Work is attached to this questionnaire for more specific details.

Additional details will be forthcoming in the solicitation. A Government solicitation document for this requirement is being developed, of which a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY – Solicitations are not available at this time. This notice does not constitute a commitment by the Government. The information gathered from

Market Research will be vital in the formation and set-aside status of the solicitation.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Offices of Optometrists is

621320. The size standard is $9 million (below $9 million in gross revenues is considered small, above

$9 million in gross revenues is considered large). Based on this standard, what is your business size, small or large? ______ Small ______ Large

2. Is your company eligible for participation in one of the following small business programs? If so, please indicate which programs below:

____ 8(a) program

____ Women-owned small business concern

____ Economically Disadvantaged Women-owned small business concern

____ Service-disabled veteran-owned small business concern

____ Hub-Zone small business concern

3. Is your business or employee(s) certified to provide Optometrist services in the state of New York?

_____Yes _____No

4. Can your company provide these services as either the Prime Contractor or as a Subcontractor:

_____ Prime Contractor _____ Subcontractor

5. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services

(except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

6. Will your company be compliant with FAR 52.219-14? _____Yes _____ No

7. Is your company able to provide readily available, qualified employees to fulfill MDC Brooklyn’s requirement as specified in the first paragraph? _____Yes _____No

8. Is your company registered in System for Award Management (SAM)? ____Yes ____No

**All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7

(Oct 2018) for System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at: www.sam.gov

9. Can your company provide firm fixed unit pricing for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

10. The Federal Acquisition Regulations requires the following insurances policies: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than

$500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in New York?

______Yes ______ No (If no, what are the standard rates per insurance?)

11. Are services of this type customarily available in the commercial marketplace? (Available to commercial business and industry or to the general public)

______Yes ______ No

12. How many calendar days does your company need to prepare a proposal resulting from this solicitation? _______ _______ _______ _______

15 days 30 days 45 days 60 days

13. If awarded a contract, how many calendar days following an award would it take your company to begin providing services to the institution?

** Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

14. The Federal Acquisitions Regulations requires the following clause in solicitations and contracts when design, development or operation of a system of records on individuals is required to accomplish the agency’s function: 52.224-1 Privacy Act Notification and 52.224-2 Privacy Act. Is this requirement consistent with regulatory requirements specified in the first paragraph? _____Yes _____ No

15. Does your company have an issue with the attached Statement of Work? _____ Yes _____ No

16. Has your company previously provided these types of services in a prison environment?

______Yes ______ No http://www.sam.gov/

17. Which of the following best describes your organization?

______ Non-Profit ______ Faith-Based ______ Corporation ______ LLC

18. Please furnish the following information in reference to your firm:

Name of Business: ________________________________________________

Address: ________________________________________________________

Point of Contact: _________________________________________________

Telephone Number: ________________________________________________

E-mail Address: __________________________________________________

UEI: __________________________________ CAGE: ________________________

VENDOR WEBSITE: ______________________________________________________

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your response to me at sburke@bop.gov no later than June 23, 2025, at 10:00 am, EST.

Should you have any questions or concerns, please feel free to contact me.

Sincerely, Sarah Burke, Contracting Officer

Federal Bureau of Prisons

U.S. Armed Forces Reserve Complex

Field Acquisition Office

346 Marine Forces Drive

Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the System for Award Management website at www.sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notice, solicitation, and any subsequent amendments, will be distributed solely through the website.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:sburke@bop.gov

OPTOMETRIST SERVICES

STATEMENT OF WORK

Subject

The Federal Bureau of Prisons (BOP), Field Acquisition Office intends to make a single award for the provision of Optometrist Services as described in the description of duties listed below, at the Metropolitan Detention Center (MDC) Brooklyn, located in Brooklyn, New York. This requirement is for one (1) Optometrist.

Place of Performance

MDC Brooklyn

80 29th Street

Brooklyn, NY 11232

Services will be performed in the Health Services Department.

Schedule

A session is defined as one (1) hour. A normal workday will consist of eight (8) sessions per day, excluding federal holidays, for an estimated total of 1,992 sessions per twelve-month period. A monthly schedule will be agreed upon after award by mutual agreement of all parties. This schedule is subject to change to meet the needs of the institution. The contractor will normally work between 7:30 a.m. to 4:00 p.m., Monday through Friday, with a 30-minute unpaid lunch break.

Again, this schedule is subject to some variation as the needs of the institution vary. Any change in schedule or adjustments in sessions will require prior approval by the Contracting Officer’s

Representative (COR). Payment for services will only be based on scheduled sessions of work according to contract. A schedule that is mutually acceptable to the government and the contractor can be determined after award of the contract.

Due to the nature of the correctional setting, delays in performance of work may be expected.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one (1) session. Normally, any remaining sessions scheduled that day will be suspended and the contractor will be free to leave, and the contractor will not be paid for remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event the contract employee will be absent for more than one day, the contractor will contact the institution and if necessary be responsible for providing replacement coverage for services. The replacement Optometrist shall meet all requirements as set forth in this Statement of Work. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Education and Experience

The Optometrist must have the ability to work with an adult in custody (AIC) population from a variety of cultural, regional, racial and ethnic backgrounds. Must have knowledge of routine office related duties including working knowledge of computers, word processing programs and be able to type. The optometrist must possess good organizational skills, good interpersonal relationship skills and be able to work effectively with the medical staff. The optometrist must hold a diploma from an accredited program and must possess 15 years of experience in

Optometry. Additionally, the optometrist shall also hold a current professional license that permits him/her to practice the professional specialty of Optometry in New York. The optometrist cannot have had a negative employment termination within 36 months prior to initiating vouchering process on them. The contractor shall ensure submitted prospective employee(s) meet the requirements of the vouchering process as described in the Civilian

Personnel Manual 3000.02. The Optometrist’s name, work experience and proof of qualifications must be provided at the time the quote is submitted. The Optometrist must pass the security clearances listed in the Contract. The Optometrist must provide proof that they meet all qualifications. Failure to submit this information may result in elimination from consideration.

Health Requirements

The contractor shall ensure that the Optometrist is free of infectious diseases. Any individual performing as an optometrist under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients, or the public at risk. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required for contract performance.

Description of Duties

The contractor/contractor employee shall be responsible for the following tasks.

1. Providing verification of credentials, proof of malpractice insurance and medical indemnification insurance in the amount specified in the contract.

2. Evaluation of patients as referred by the medical staff.

3. Providing legible written reports on all patients evaluated, to include but not limited to:

• Eye exams as requested

• Diagnosis of eye conditions and prescribe appropriate eye drops

• Removal of foreign objects from the eye

• Physical findings

• Tonometry exams

• The Optometrist shall make appropriate and timely referrals to the Ophthalmologist

• Recommendations for treatment and follow-up care

• Prescribing corrective lenses/frames as appropriate

• Fitting of eye glasses and adjustment of frames

• Individualized adjustment of exam equipment as needed

• Contractor must complete a minimum of 40 and up to 45 scheduled exams per eight session day

• Utilize the Bureau of Prisons’ Electronic Medical Record to document the eye exam

The contractor will not:

• Supervise BOP staff

• Participate in AIC accountability

• Requisition, sign for, or pick up supplies

• Formulate policies or procedures

• Attend recalls or staff functions

• Be a member of the Employees Club

Attire

Contractors are required to wear appropriate professional attire at all times. Jeans (of any color), T-shirts, sandals (of any type), tank tops, and sweat pants/shirts are not considered appropriate professional attire.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered.

The contractor shall NOT provide information to the AIC(s). If the situation arises where AIC(s) are required to be provided information, the Clinical Director, Health Services Administrator

(HSA), or COR shall provide any information the AIC(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Adult In Custody (AIC) Management

Provision of services will require frequent and unsupervised contact with AICs. The contract employee shall not be responsible for the management of any AICs, other than to ensure AICs involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with AICs at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the

COR, or designee, of any infractions of institutional rules and regulations by AICs for proper action.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of AICs. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.