MRQ - Moble Immaging (Lexington) - SAM.gov.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Mobile Imaging Services Lexington, Kentucky

The Federal Bureau of Prisons, Field Acquisition Office, is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The Federal Bureau of Prisons intends to establish a BPA for the provision of Mobile Imaging Services to support the Health Services Department at the Federal Medical Center (FMC) Lexington, Kentucky. This requirement includes a base year performance period and four additional one-year performance periods. The Government contemplates awarding a single Blanket Purchase Agreement with firm-fixed unit prices.

The Mobile Imaging Services required are Ultrasounds, Doppler Ultrasounds, and Echocardiography services be performed on incarcerated Adults in Custody (AIC) for the Health Services Department at Lexington. All expectations and duties are outlined in the attached Statement of Work. The requirement is anticipated an estimate of 1560 Sessions each performance period for the Mobile Imaging Services; a session is defined as one hour.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. SOLICITATIONS ARE NOT

AVAILABLE AT THIS TIME.

This is NOT new requirement. Currently, there is not an incumbent providing this services.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Ultrasound Services is 621512 (Diagnostic Imaging Centers), which sets the small business size standard at $19 million ($19 million in gross revenue is considered small, above $19 million in gross revenue is considered large). Based on this standard, what is your business size?

☐ Small ☐ Large

2. Is your company registered in the System for Award Management (SAM)?

☐ Yes ☐ No

If yes, please provide your Unique Entity ID Number:

Note: If a solicitation is issued, it will include the clause at FAR 52.204-7 For System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government to be registered in the SAM Database after September 30, 2003.

3. Please furnish the following contact information:

Company Name:

Address:

Point of Contact:

Telephone Number:

Email Address:

4. Is your business or employee certified to practice in the state of Kentucky?

5. Is your firm eligible for participation in any of the following small business programs?

☐ 8(a) Program

☐ Women-Owned Small Business

☐ Service-Disabled Veteran-Owned

☐ Hub-Zone Small Business

6. Is your company in compliance with FAR 52.219-14 “Limitations on Subcontracting”?

7. Are you able to meet the following insurance requirements?

- Workers' Comp & Employer’s Liability: ≥ $100,000

- General Liability: ≥ $500,000 per occurrence

- Auto Liability: ≥ $200,000/person, $500,000/occurrence, $20,000/property damage

8. How many employees do you currently have readily available to perform on this contract?

9. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

15 Days 30 Days

10. How many calendar days after award would it take your firm to begin providing services?

Note: Security clearance investigations may take 30 days or more to complete.

____ Calendar Days

11. Can your firm provide firm-fixed unit prices for future contract periods (base year + four option years)?

☐ 5 years ☐ 4 years ☐ 3 years ☐ 2 years ☐ 1 year

12. Do you have any questions or concerns with the Statement of Work (SOW)?

13. The following FAR/DOJ clauses will be included in the solicitation and contract:

- DOJ-03: Personnel Security Requirements

- DOJ-05: Security of DOJ Information and Systems

- DOJ-07: Prohibition on Access by Non-U.S. Citizens to DOJ IT Systems

I greatly appreciate your time you have taken to complete this questionnaire. Please email your response to via E-Buy no later than Friday, May 30, 2025, at 12:00 am CST. Please feel free to contact me at jwray@bop.gov if you have any questions.

Sincerely, Justin Wray, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the General Services Administration eBuy website at www.ebuy.gsa.gov/advantage .Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:jwray@bop.gov http://www.ebuy.gsa.gov/advantage

FEDERAL MEDICAL CENTER

LEXINGTON, KENTUCKY

MOBILE USG AND ECHO SERVICES

STATEMENT OF WORK

Subject

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award to a responsible entity for the provision of mobile imaging services to be performed on-site at the Federal Medical Center (FMC), Lexington, Kentucky. FMC Lexington is comprised of the FMC (all male facility) and the Federal Prison Camp (FPC) (all female facility). Both facilities are in close proximity to each other.

The services required are mobile Ultrasounds, Doppler Ultrasounds, and Echocardiography services.

Place of Performance

FMC Lexington 3301 Leestown Road Lexington, KY 40511

Mobile services will be provided on-site at FMC Lexington, 3301 Leestown Road, Lexington, Kentucky, 40511. The majority of ultrasound and echocardiogram services will be performed within the FMC; however, service may be required within the FPC as well. The exact on-site location of services will be determined once a contract is awarded.

Schedule

For Mobile Imaging Services, the contractor will normally provide onsite services at a minimum of once a week and more frequently as the need is determined by the Health Services Administrator. Urgent consults must be completed within a 24-hour timeframe after notification even if a full clinic is not scheduled at that time. Services will be scheduled between the hours of 07:30 a.m. - 4:00 p.m., Monday through Friday, excluding federal holidays. The Government will set the scheduled hours and dates in accordance with institutional needs. The contractor will sign the consultant log, indicating the date, time of arrival, and time of departure. The Health Information Technician, under the direction of the Medical Records Administrator and/or Health Services Administrator, shall be responsible for scheduling the dates and times of services. The contractor will be notified of the requested date of services, as well as the types of services and number of tests needing scheduled. The number of tests will vary. The clinic schedule date will be conducted a minimum of once a week and up to three times a week regardless of the number of pending tests. The contractor is required to take the consults/orders provided and make a schedule in the order the patients need to be seen and specify if npo/prep orders are needed prior to the testing. The contractor is required to provide this information one week prior to the scheduled clinic. The dates and times of services may be adjusted to meet the needs of the Health Services Department at FMC Lexington.

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. Time spent processing in and out of FMC Lexington should be considered when submitting your quote.

Supplies

All supplies that the contractor routinely needs will be provided by the contractor except for electrical power. If additional equipment is required by the contractor, he or she must make a request in writing to the Health Services Administrator. Wi-Fi will not be provided due to security concerns. All medical records remain the property of FMC Lexington.

Scope of Services

The contractor shall be responsible for the following:

• Providing verification of credentials and proof of malpractice insurance must be provided before a clinic can be scheduled. This includes contract staff performing and interpreting the exam.

• Sonographers should be registered in each of the fields within which he/she will be performing studies. (i.e.

abdominal (RDMS), vascular (RVS or RDVT), adult echo (RDCS or RCS), breast (RDMS), and OB/GYN (RDMS)including transvaginal ultrasounds.

• Sonographers must have current CPR certification.

• Evaluation of patients as referred by FMC Lexington.

• Provide 2D echocardiograms. Have the capacity to perform 3D echocardiograms.

• Provide ultrasound examinations including transvaginal ultrasounds.

• Provide professional interpretations. Reports must be in typewritten or computerized format. Reports and live images must be received within 48 hours of service. If abnormalities are noted, FMC Lexington Health Services must be notified immediately. The contractor will be responsible for the cost of professional interpretations.

• The contractor will be responsible for software, equipment transportation, delivery and set up, complete maintenance/service coverage for all equipment, staff training and staffing. The only expense to the FMC will be the provision of electrical power.

• The contractor will be required to provide reports & moving/live images from each clinic within 48 hours of the test being performed. The contractor will provide radiology reports and moving/live images to FMC Lexington. All reports should be typed with the appropriate letterhead, patients full name, date of birth, inmate number, and FMC Lexington. The contractor will be responsible for uploading live images to Power Share/PACS Imaging System or a similar system our comprehensive medical contract may change to.

The contractor is responsible for communicating with the Image Records Center at our comprehensive medical contract hospital of what patients have been uploaded into the system. The contractor must work with our comprehensive medical contract hospital to ensure both images are uploaded into their system and radiology reports are received within 48 hours of test performed. The contractor will also ensure that FMC Lexington receives a copy of the radiology report within 48 hours of the test being performed. The contractor may be required to provide images and reports to other BOP facilities upon request and to respond to outside requests once the patients have left BOP custody for continuation of care purposes.

Attire

The contractor is expected to wear professional clothing while on duty. Although scrub uniforms are approved, they should not be the color, Khaki. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing and should not be tight fitting or low cut without an undershirt. If the contractor is not dressed appropriately, they will not be allowed within the institution until the appropriate attire is presented. The FMC will not be charged for the delay in services.

Health Requirements

The contractor shall ensure personnel are free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract. The contractor will be responsible to provide proof that yearly Tuberculin Skin Testing (TST) or chest x-rays have been given to their staff.

The contractor is responsible for providing their staff with annual FLU vaccinations.

Institution Security

The contractor agrees to adhere to all regulations prescribed by the institution policy for safety, custody and conduct of inmates. The contractor shall attend an orientation program prior to assuming services. Failure to comply with security rules, regulations or procedures may result in cancelation of this contract. All contract personnel providing services will complete a background investigation in accordance with BOP Program Statement 3000.03. Additionally, requirements will be met as outlined in the solicitation/contract.

Special Qualifications Requirements

The contractor must be registered and licensed with appropriate Boards of Medicine in the state of Kentucky to provide the requested services in the statement of work. It is the FMC’s preference to obtain the services of companies that are accredited by Joint Commission and/or credentialed by the American Registry of Diagnostic Sonography (ARDMS) or Cardiovascular Credentialing International (CCI). Offerors utilizing facilities which maintain accreditation and credentialing shall submit a copy of the current certificates as part of the offeror’s technical proposal. If an offeror intends to utilize a facility which is accredited or certified by another recognized professional accrediting body, the offeror shall submit documentation validating this accreditation or certification as a part of its proposal. All MD’s must be board certified in their respective specialty. Credentials must be provided for any physician interpreting radiology studies. The credentials must satisfy Joint Commission and Bureau credential requirements.

All reports need to be typed with appropriate letterhead of the radiologist and for specialists reading the studies. There should be typed signature blocks. Reports must also have the patient’s name, inmate register number, FMC Lexington and date of birth listed on the report. All specialists reading studies, including radiologist and/or cardiologist, need to be board certified. We require a phone call from the radiologist for any serious abnormal reading. In addition, the personnel operating the equipment must be licensed to practice in the state of Kentucky and registered in each of the fields for which he/she will be performing studies; documentation of these requirements must be provided. Contractors must also provide proof of insurance, which is compliant with industry standards as well as Joint Commission accreditation certificate. The contractor must provide a copy of their insurance certifications in accordance with FAR 52.237-7. The contractor must provide a point of contact which shall be responsible for delivery of services under this contract.

Methods of Instruction

The services to be provided are professional in nature and will be commensurate with the Joint Commission requirements. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be reviewed periodically by a physician and Contract Monitor (CM) at the FMC. The performance of these services will be monitored by the Contract Monitor (CM). The Clinical Director and/or Bureau of Prisons Physician(s) will retain professional responsibility for all patients referred to radiology.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employees shall not be responsible for the management of inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and wellbeing. The contractor is to be aware of security and always maintain a professional relationship with inmates. Any violation of the institution rules and regulations are to be brought immediately to the attention of a government employee of the FMC.

Invoice/Payment Terms

The contractor shall provide a monthly billing statement to the FMC’s accounting department and the Medical Records Administrator which accurately reflects the days worked, number of tests performed, a breakdown of charges and tests per patient and the total amount due for services. The contractor can discount payment terms for prompt payments as specified in block 12 on the SF-1449 form.

Contract Security

The following security measures will be applied to all contract employees who will be working under the terms of the contract.

National Crime Information Center (NCIC) check

Name Check; Fingerprint Check Completed OF306, Declaration for Federal Employment and Appropriate Resume or Optional Application.

Completion of the Contract Pre-Employment Form Release of Information Urinalysis test for Detection of Drugs and Marijuana Usage

These services shall be utilized exclusively to provide health care for the inmate population. This contract does not constitute an employer/employee relationship, and the contractor will not be subject to Government supervision, except for security related matters. However, contractor performance will be closely monitored.

Medical Liability

This contractor shall maintain medical liability insurance in accordance with FAR 52.237-7 including the maintenance of medical liability insurance.

Systems of Records

In accordance with FAR 52.224-1 and 52.224-2, the contractor will occasionally use, disseminate, and/or handle inmate’s records that will contain confidential information. All records will be handled in accordance with the Bureau of Prisons’ Health Services Manual medical records policies. Information concerning the history of an inmate may only be released by the Executive Assistant of the FMC in accordance with the Privacy Act of 1974.