MRQ_FCC Butner_Non Emergent EMS.pdf
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- Solicitation number
- 15BGCS26N00000065
About this file
This is a Market Research Questionnaire and Statement of Work for Non-Emergent BLS/ACLS Medical Transportation Services at Federal Correctional Complex (FCC) Butner in Butner, North Carolina.
The Federal Bureau of Prisons intends to award a single indefinite delivery/requirements type contract with firm-fixed prices for one base year and four twelve-month option years. The NAICS code is 921910 (Ambulance Services) with a small business size standard of $22.5 million. The contractor must be certified and licensed as a paratransit services provider by the North Carolina Department of Motor Vehicles. Services are required 24 hours per day, 7 days per week, 365 days per year, with the majority of requests occurring between 6:00 a.m. and 6:00 p.m. Monday through Friday. The contractor must transport inmates, including those in wheelchairs, aged individuals, and escorting officers to medical appointments and hospitals, with potential destinations including Duke University Medical Center, UNC Chapel Hill Medical Center, and regional hospitals.
The Statement of Work requires wheelchair-accessible vans equipped with minimum 4-point restraints, wheelchair lifts with safety features, direct communication capability with BOP staff, and proper maintenance documentation. Drivers and attendants must maintain valid licenses, pass BLS/ACLS certification (renewed annually for attendants; first aid certification renewable every three years for drivers), and comply with strict conduct standards prohibiting substance abuse, weapons, gambling, and smoking. The contractor must maintain specified insurance coverage and provide detailed trip reports including inmate names, dates, times, mileage, and costs. Billing is structured as a fixed/capitated price per transport regardless of service level, with payment via electronic funds transfer. Responses to the market research questionnaire were due April 14, 2026, at 10:00 a.m. EST, with all solicitation documents to be distributed through the System for Award Management (SAM.gov).
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U.S. Department of Justice
Federal Bureau of Prisons
Administration Division
Field Acquisition Office Grand Prairie, Texas 75051
MARKET RESEARCH QUESTIONNAIRE
NON-EMERGENT BLS/ACLS MEDICAL TRANSPORTATION SERVICES
FCC BUTNER
BUTNER, NORTH CAROLINA
The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), is conducting market research in compliance with Federal Acquisition Regulation, Part 10. This requirement is for the provision of NON-
EMERGENT BLS/ACLS MEDICAL TRANSPORTATION SERVICES . The services will be provided at the
Federal Correctional Complex (FCC) Butner, located at Old Oxford Highway 75, Butner, NC 27509. The
Government intends to make a single award of an indefinite delivery/requirements type contract with firm fixed prices, consisting of one (1) base year and four (4) twelve-month option years at the unilateral discretion of the
Government. The NAICS code is 921910 (Ambulance Services). The small business size standard is $22.5 million.
A draft copy of the Statement of Work is attached to this questionnaire for more specific details. Additional details will be forthcoming in the solicitation. A Government solicitation document for this requirement is being developed, of which a contract may or may not result. This market research is being conducted to determine interest and capability of potential sources for this requirement.
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY – Solicitations are not available at this time. This notice does not constitute a commitment by the Government. The information gathered from market research will be vital in the formation and set-aside status of solicitation.
THIS IS A NOT A NEW REQUIREMENT – Services are currently in place for this requirement on an as need basis and are procured at the local institution level. The previous option year contract was awarded in
December 2020, in the amount of $189,563.70 for a base year and four (4) one-year options to Jan-Care
Ambulance of McDowell County, Inc.
Please answer the following questions:
1. The North American Industrial Classification System (NAICS) code for Funeral Homes and Funeral Services is 921910, which sets the small business size standard at $22.5 million (below $22.5 million in gross revenues is considered small, above $22.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large? _____ Small ______ Large
2. Is your company eligible for participation in one of the following small business programs? If so, please indicate which programs below:
____ 8(a) program
____ Women-owned small business concern
____ Economically Disadvantaged Women-owned small business concern
____ Service-disabled veteran-owned small business concern
____ Hub-Zone small business concern
3. Is your company certified and licensed to provide these services in the state of North Carolina?
_____Yes _____No
4. Will your company provide these services as either the Prime Contractor or as a Subcontractor:
_____ Prime Contractor _____ Subcontractor
5. If you are a small business (Prime Contractor) what level of subcontracting, if any, would your firm utilize?
Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. _____ %
6. If you plan to subcontract any of the requirement, will your company be compliant with FAR 52.219-14?
_____Yes _____ No
7. Is your company able to provide services required to fulfill FCC Butner’s requirement as specified in the first paragraph? _____Yes _____No
8. Is your company registered in System for Award Management (SAM)? ____Yes ____No
**All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7 (Oct 2018) for System for Award Management (SAM). This clause requires all contractors doing business with the Federal
Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in
SAM, registration can be completed at: www.sam.gov
9. Can your company provide firm fixed unit pricing for ALL requested option year periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.
5 years 4 years 3 years 2 years 1 year only
10. The Federal Acquisition Regulations requires the following insurances policies: Workers’ Compensation and
Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and
Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in North
Carolina? ______Yes ______ No (If no, what are the standard rates per insurance?)
11. Are services of this type customarily available in the commercial marketplace? (Available to commercial business and industry or to the general public) ______Yes ______ No
12. How many calendar days does your company need to prepare a proposal resulting from this solicitation?
15 days 30 days 45 days 60 days
13. If awarded a contract, how many calendar days, following an award would it take your company to begin providing services to the institution?
** Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.
Calendar days
14. The Federal Acquisitions Regulations requires the following clause in solicitations and contracts when design, development or operation of a system of records on individuals is required to accomplish the agency’s function:
52.224-3 Privacy Training. Is this requirement consistent with regulatory requirements specified in the first paragraph? _____Yes _____ No
15. Does your company have an issue with the attached Statement of Work? _____ Yes _____ No http://www.sam.gov/
16. Has your company previously provided these types of services in a prison environment?
______Yes ______ No
17. Which of the following best describes your organization?
______ Non-Profit ______ Faith-Based ______ Corporation ______ LLC
18. Please furnish the following information in reference to your firm:
Name of Business: ________________________________________________
Address: ________________________________________________________
Point of Contact: _________________________________________________
Telephone Number: ________________________________________________
E-mail Address: __________________________________________________
UEI: _____________________________ CAGE: ________________________
VENDOR WEBSITE:
I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your response to me at sburke@bop.gov no later than April 14, 2026, at 10:00 am, EST.
Should you have any questions or concerns, please feel free to contact me.
Sincerely, Sarah Burke, Contracting Officer
Federal Bureau of Prisons
U.S. Armed Forces Reserve Complex
Field Acquisition Office
346 Marine Forces Drive
Grand Prairie, TX 75051
NOTE: The resulting solicitation will be distributed solely through the System for Award Management website at www.sam.gov.
Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notice, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.
mailto:sburke@bop.gov
STATEMENT OF WORK
Non-Emergent BLS/ACLS Medical Transportation Services
FCC Butner
SUBJECT:
The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), intends to make a single award of an
Indefinite Delivery/Requirements type contract with firm-fixed prices, to a responsible contractor who can provide the services in accordance with the stated requirements. This requirement is for the provision of Non-
Emergent BLS/ACLS Medical Transportation Services as prescribed in the description of duties listed below for the Federal Correctional Complex, Butner, NC, located in Butner, North Carolina. General information regarding the Federal Bureau of Prisons and its facilities is located at www.bop.gov.
PLACE OF PERFORMANCE:
Old Oxford Highway 75
Butner, NC 27509
SCOPE:
FCC Butner is seeking a contract for BLS (Basic Life Support)/ACLS (Advanced Cardiac Life Support)
Ambulance/Medical Transportation Services to transport inmates including physically or mentally handicapped individuals in wheelchairs, aged and infirm persons, and the escorting officers to outside medical appointments and hospital trips. The Contractor agrees to furnish non-emergent, ambulance services, 24-hours per day, and 7 days per week (to include all federal holidays) for inmates at the Federal
Correctional Complex located in Butner, North Carolina.
Types of inmate transfers could include but are not limited to: prison to community care appointments, prison to local hospitals, local hospitals back to the prison, or from one outside provider to another provider.
Hospitals to include but not limited to Duke University Medical Center (including satellite clinics), UNC
Chapel Hill Medical Center, Granville Medical Center, Durham Regional Hospital, Maria Parham Medical
Center and North Carolina Specialty Hospital.
The Contractor shall have available the appropriate number of vehicles to provide services in a timely manner as outlined by the contract.
At a minimum, the contractor shall comply with all applicable federal, state, and local laws, regulations and standards including but not limited to:
1. Requirements contained in this Statement of Work, standards of the North Carolina Department of
Motor Vehicles and the Joint Commission. Contractor must be a certified provider of paratransit services in the state of North Carolina by the North Carolina Department of Motor Vehicles at the time of quote submission.
2. The Health Insurance Portability and Accountability Act of 1996.
3. North Carolina Ambulance Statutes:
https://www.ncleg.net/EnactedLegislation/Statutes/PDF/ByArticle/Chapter_13 lE/ Article_ 7 .pdf
4. Federal Highway Safety Act of 1966, as amended.
5. The contractor shall maintain insurance coverage as specified in LFUCG Ord. No.308-2005, § 1, 11-
17-05, section l 8C-3. The contractor shall provide a certificate of insurance upon contract award and upon beginning of each option year.
6. Upon request, the contractor will make vehicle registration permits available for inspection.
PASSENGER TRANSPORTATION:
Contractor shall receive transportation requests and provide medical transportation services seven (7) days per week (including holidays), twenty-four (24) hours per day, three hundred sixty-five (365) days per year, for the term of this contract. Majority of requests for services will be between the hours of 6:00a.m. and 6:00 p.m. Monday through Friday. The Contractor shall provide the BOP with the communication method of contacting the Contractor on a twenty-four (24) hour per day basis. The Contracting Officer (CO) shall notify the Contractor if the proposed method of communication is not acceptable.
http://www.bop.gov/ https://www.ncleg.net/EnactedLegislation/Statutes/PDF/ByArticle/Chapter
If an inmate being transported declines to be properly belted, he/she will not be transported. If the patient removes the securing devices during the trip, the driver will take all precautions to secure the patient. The
Contractor is not required to transport inmate who refuses to be properly secured while being transported.
Contractor drivers shall ensure proper loading/unloading techniques are followed at all times. Inmates in wheelchairs shall be loaded onto ramps, ensuring all safety systems are working properly, e.g. roll back stops, and the driver must ride the lift with the patient during loading/unloading. Patients in motorized scooters MUST transfer to a vehicle seat. NO inmate shall be allowed to ride a motorized cati (scooter) on the vehicle lift at ANY time. The contractor shall ensure that drivers receive appropriate safety training on loading/unloading techniques, and such training shall be documented and made available.
For pick-ups and drop-offs at the BOP and associated hospital sites, patients will be picked up and dropped off in the main lobby, or designated location, of the respective sites with the escorting Correctional Officer.
Contractor may occasionally be requested to pick up the patient from a specific clinic location or room. For pick-ups and drops offs of inmates at other facilities, the Contractor will provide door to door service. All inmates shall be attended by authorized Correctional staff at all times. Assistance in maneuvering stairs and other barriers shall be provided by the driver and/or authorized attendant when necessary. When the inmate is delivered to a clinical destination (i.e., hospital, clinic, rehabilitation center or other clinical appointment), an authorized care giver or medical staff at the destination must be informed of the patient's arrival by the
Contractor's driver or authorized Correctional officer. Contractor is to transfer or "hand-off' the inmate to the next person responsible for their care as indicated for specific inmates.
The Contractor's driver (or authorized attendant) shall observe the inmate during transport. Any indication of a significant change in the inmate’s condition (i.e., sudden onset of rapid or labored respiration, complaints or chest pains, etc.) shall be communicated to 911 as needed.
Diversion from destination shall only be authorized by the COR, BOP Clinical Director, Warden or another
BOP authorized designee. All diversions from destination will be reported to the BOP staff in charge.
Contractor's driver shall notify the BOP, of any unusual events, including but not limited to, accidents, safety problems, inmates unbolting themselves, verbal/physical conflicts, and other such incidents that occur, which involve any inmate being transported under this contract. The COR/designee shall be notified within one (1) hour of the occurrence of the incident(s) by telephone and, if requested by the COR/designee and/or
Contracting Officer, a written report of the incident(s) will be delivered to the COR/designee by close of business the next working day.
Drivers shall not make non-emergent stops for any reason, during any inmate transport under this contract.
While transporting inmates under this contract, only authorized drivers or attendants, or escorting officers shall be allowed in the vehicle. The number of riders in any vehicle shall not exceed the number of approved safety restraints available in the vehicle.
The contractor shall have a contingency/backup plan in the event the contractor is unable to perform services or have services performed as required.
It is understood and agreed that no vehicle will transport more individuals than the number of approved safety restraint devices installed in that vehicle. When more than one inmate is transported on a trip, whether it is to the same destination or to separate destinations, reimbursement will be made at the rate not exceeding the cost of transporting a single patient. However, the longest distance over which an inmate is transported may be claimed when more than one inmate is transported concurrently. The Contractor must ensure that the pick-ups and drop-offs are scheduled so that the total distance traveled will result in the most economical charge to the Government.
DRIVERS AND AUTHORIZED ATTENDANTS:
All Contractor's drivers and attendants shall be required to wear, in a readily observable area on the employee, a Contractor supplied photo identification badge containing the name of the driver or attendant, and the Contractor's business name, or company uniform, that is acceptable to the Contracting Officer, which identifies the drivers and attendants while performing any aspect of service prescribed in this contract.
All Contractor's drivers and attendants shall have passed an approved first aid course and have on file a current ce1tificate (renewable every three years) to be made available to the Contracting Officer upon request.
All Contractor authorized attendants shall have passed an approved BLS/ACLS course and have on file a current ce1tificate (renewed annually) to be made available to the Contracting Officer upon request.
All Contractor's drivers and attendants shall have the physical capabilities and all ce1tifications necessary to provide special assistance to the patients when transpo1ting inmates to the medical center, prison, nursing homes, etc. The BOP reserves the right to prohibit specific drivers from participating in the loading, transp01ting, and unloading of inmates should it be determined the driver has engaged in unsafe practices.
The contractor shall promptly replace any personnel removed from the performance of services
Acts that are not permissible by drivers that provide services under this contract or while on BOP premises include, but are not limited to:
• Use of intoxicating liquors, narcotics or controlled substances of any kind (excluding doctor's prescriptions which do not impair driver's driving ability) while on duty or repo1ting for duty while under the influence of liquors, narcotics or controlled substance of any kind (excluding doctors' prescriptions which do not impair driver's driving ability)
• Gambling in any form
• Smoking (including e-cigarettes) and other uses of tobacco while on duty. Both Patients and
Contractor are prohibited from smoking in vehicles
• Carrying of pistols, firearms or concealed weapons
• Resorting to physical violence or verbal altercations to settle a dispute with a fellow employee, patients, or the general public while on duty. Should a disagreement arise, the driver shall contact his dispatcher/supervisor via the radio system.
• Use of loud, indecent, or profane language and/or making threatening or obscene gestures toward patients or other employees
• Stopping for personal business, including excessive use of restroom facilities, while vehicle is occupied by a passenger. The driver shall not leave the vehicle with the key in the ignition at any time
• Engaging patients in a verbal confrontation in an attempt to settle a disagreement. Should a disagreement arise, the driver shall contact his dispatcher/supervisor via the radio system.
• Soliciting or accepting tips from patients, companions, or others at any time.
The BOP reserves the right to bar any driver from transporting inmates should he/she violate any terms of this contract.
All Contractor's drivers shall maintain a valid operator or chauffeur's license, required to operate the type of vehicle necessary to perform the service, as required by the State of North Carolina. Contractor shall provide, upon request of the Contracting Officer, a copy of the valid licenses and certifications of all drivers performing under this contract.
Contractor drivers shall not text message while driving. See FAR 52.223-18, Encouraging Contractor
Policies to Ban Text Messaging While Driving, which is incorporated into FAR 52.212-15. Commercial
Terms and Conditions.
All Contractor drivers should don appropriate Personal Protective Equipment (PPE) as required for safe, effective transportation. This PPE will be provided and maintained by the Contractor.
CONTRACTOR CONDUCT:
The Contractor's personnel shall conduct themselves in a professional manner while performing any aspect of service related to this contract at or on the grounds of the Bureau of Prisons. All BOP rules and regulations shall be adhered to by the Contractor or Contractor's personnel while said persons are at or on the grounds of the institution. Any fraternization between contractor employees and BOP employees is strictly prohibited.
ORDERS:
The Contractor shall ensure that requests for services are received from authorized medical center personnel.
Services rendered in response to requests from other than authorized personnel shall be at the risk of the
Contractor and any cost related thereto shall be borne by the Contractor.
Missed Appointments: In the event that a patient misses his/her scheduled appointment due to pick up delay, the BOP shall reschedule the trip at no cost to the BOP. If additional charges are incurred by the
Contractor for the rescheduled trip said additional charges shall be the responsibility of the contractor. The
BOP shall notify the contractor when these cases are identified.
The Contractor shall maintain a record of all trips (scheduled on the travel log or add-on) and provide a printed report that includes the inmate's name, date and time of each trip, mileage, and/or any authorized additional charges. The printed report shall accompany the invoice for each billing cycle. The Contractor shall contact the COR/designee with any questions, requests for clarification, or the need for additional information during the hours of 7:30 a.m. to 4:00 p.m. During irregular tour of duty (4:00 p.m. to 7:30 a.m.), the Contractor shall contact the appropriate staff at the BOP. The Contractor shall provide a breakdown no later than the 5th of each month with the prior month's trips and associated costs (mileage, pick up time, drop off time) per patient. This report shall be in excel format and emailed to the COR. If emailing is not possible, the report shall be faxed or mailed.
Requests for add-on trips (orders placed for same day service) not initially recorded on the travel log will be by telephone from BOP. If the Contractor fails to furnish services within a reasonable time (established as
45 minutes) after receiving an add-on request for an order, the BOP reserves the right to obtain the services from another source and to charge the Contractor with an excess cost which may result. In instances of add-on trips that are over 100 miles, the BOP may allow some flexibility in the 45-minute response time. The
BOP will be the sole judge in determining when to order service from another source.
In cases of inclement weather, the decision as to whether or not an inmate will be transported will be made mutually by the BOP and the Contractor.
The Contractor shall notify the BOP of the estimated time of arrival for any vehicle in-route to pick up an inmate, or any inmate loaded vehicle in-route to a specific destination. The Contractor shall also notify the
BOP, by telephone, at least an hour in advance in the event that the Contractor is unable to provide the scheduled or add-on trips within the time frame necessary for the inmate to maintain their scheduled appointment.
If the BOP authorizes the Contractor to transport more than one inmate on a trip to the same destination separate destinations, reimbursement will be made at the rate not exceeding the cost of transporting a single patient. However, the longest distance over which an inmate is transp01ied may be claimed when more than one patient is transported concurrently. The Contractor must ensure that the pick-ups and drop-offs are scheduled so that the total distance traveled will result in the most economical charge to the Government.
The Contractor shall immediately notify the BOP of any incident or accident involving injury to BOP patients during transport. The Contractor shall promptly (within 24 hours of the occurrence) complete and submit to the COTR a detailed incident report. Motor vehicle accidents occurring during inmate transport must all be reported even if there is no immediately apparent injury to the inmate(s) being transported.
PATIENT PRIVACY AND CONFIDENTIALITY:
The contractor shall maintain the confidentiality of all inmate information and records associated with the performance of this contract. Awarded contractor may be required to sign Business Associate Agreement
(BAA) as mandated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
VEHICLES:
FAILURE BY THE SUCCESSFUL CONTRACTOR TO MAINTAIN COMPLIANCE WITH ANY OF
THE PROVISIONS PRECRIBED IN THIS SECTION FOR VEHICLES USED IN PERFORMANCE
MAY BE CONSIDERED GROUNDS FOR DEFAULT OF THE CONTRACT.
Each vehicle shall be always equipped when transporting a patient in the performance of this contract with equipment as required by Federal 49 CFR Patis 27, 37 and 38, Transportation for individuals with
Disabilities (most current volume), State and Local Laws, ordinances, codes, rules and regulations and must have a minimum of the following:
• The wheelchair van transport vehicle shall be of model and make to ensure safe and comfortable transportation of wheelchair bound inmates. Each vehicle shall be so configured as to hold a minimum of two (2) passengers in wheelchairs. For the safety of the passengers, the vehicle shall be equipped with a minimum of 4-point restraints for all wheelchair positions. All positions shall be seated facing the front, on front mounted seats or rear, on rear mounted seats of the vehicle. No inmate may be transported on side mounted seats. Tie downs for wheelchairs are to consist of a leverage lock with a safety catch requiring physical unlatching. Lock shall be affixed to frame of vehicle. Many types and styles of locks are acceptable. Any type or style offering complete inmate safety that will prevent any motion of the wheelchair within the vehicle will be acceptable. Those considered lacking in this essential safety feature shall not be used for patient transport under this contract unless and until replaced with an acceptable tie down system. Each vehicle and all accessories and systems must be clean and shall meet all maintenance standards of the manufacturer.
All preventive maintenance shall be documented, and records provided upon request by the
Contracting Officer. Wheelchair vans must be designed so that patients are restrained by a seat belt at all times when the vehicle is in motion. Contractor must have portable oxygen tank holders in their vehicles to transport portable oxygen safely.
The wheelchair vans provided under the terms of this contract shall be licensed and meet the minimum requirements as mandated by the State ofN01th Carolina. Wheelchair vans equipped with a wheelchair lift shall be equipped with the following:
1. A safety bar and wheel catch (e.g. rollback stop) secured to the outside perimeter of the lift to prevent the wheelchair from rolling off.
2. The lift controls will be located in such a position that the operator can work the controls while keeping one hand on the wheelchair at all times and ride the lift with the patient during loading and unloading.
3. The lift shall operate in such a manner that when going up or down it will remain parallel with the ground.
4. The lift shall be in such a position as to receive the wheelchair and patient from the rear or passenger side of the vehicle.
5. The lift shall have slip-proof surface.
6. The lift must be a minimum of 28 inches.
All vehicles shall be equipped to allow for direct communication, at all times, between the drivers and staff of the BOP. This equipment may be mobile telephone, cellular telephone, or radio dispatch which would allow linking to the BOP by telephone. Contractor shall provide any telephone numbers or special access codes or devices to Travel Section in order to comply with the provision for direct communication.
All vehicles shall be equipped with properly functioning heater and/or air conditioning, with adequate capacity to maintain the comfort level of the patient during transport. Contractor shall not place a vehicle into service under this contract that does not protect the patient from outside temperatures that are not suitable for the inmate's well-being.
All vehicles shall be equipped with secured fire extinguishers, first aid kits, and two (2) flashlights that are readily available and operable for use in event of an emergency. Each vehicle shall contain a minimum of two (2) sanitary blankets.
All vehicles shall be well maintained in a clean and orderly condition. Vehicles must be free from physical damage; odor, debris and accumulation (which may constitute an accident or fire hazard). Each vehicle shall have a daily maintenance/safety checklist. Checklists shall be maintained at the contractor's establishment and made available for inspection upon request.
All vehicles shall be smoke free and provide the proper ventilation for the inmate.
All vehicles shall be maintained with a professional appearance that is representative of the services being performed on behalf of the Bureau of Prisons.
The Contracting Officer reserves the right to prohibit specific vehicles from being used to perform transp01tation services under this contract. This determination will be at the sole discretion of the Contracting Officer and will be based on documented evidence.
The contractor shall transport patients, authorized for transport by the BOP, which shall include bariatric patients greater than 400 pounds that may require more than one person to lift.
RATES:
Payment for mileage traveled will be limited to "one way only" up to 20 miles, the distance over which the patient is transported. The actual distance of the authorized trip from the specified point of origin (pick-up point) to the specified destination (drop-off point), including applicable waiting time shall determine total cost per trip.
Payments for trips beyond the 20-mile radius limit will be made under "rate per miles" and will include the base rate and the rate per mile for distance travelled beyond the 20-mile local base travel radius.
Should the BOP make a determination that a previously scheduled trip may be cancelled, and a vehicle has already been dispatched to the designated pick-up point, BOP may notify the Contractor to cancel the order.
Should the Contractor arrive at the destination before BOP cancels the order, of if the Contractor is unable to perform a scheduled pick-up for reasons beyond the Contractor's control, e.g., incorrect address, or inmate absence, or inmate refusal, then the Contractor shall receive 100% of base rate for a one way trip as provide in the Schedule of Supplies or Services and Prices/Costs, and applicable mileage if outside Contract Mileage
Threshold areas of coverage.
Other Charges: It is understood that the prices listed in the accepted Schedule of Supplies or Services and
Prices/Costs shall be inclusive of all ferry, bridge, tunnel or road toll charges. Contractor shall not bill the BOP for any such separate charges.
BILLING FOR SERVICES:
The contractor is expected to bid a fixed/capitated price for each transport regardless of level of service provided or individual costs incurred (i.e. $650.00 for each run).
The contractor shall submit an itemized, consolidated bill for all services provided in each calendar month.
The contractor agrees to be paid for monthly bill via electronic funds transfer. •
Upon request, the contractor shall supply individual run sheets and itemized bills for any service provided to
FCC BUTNER.
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