MR PKG_SWR_ALD.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

October 6, 2021

MARKET RESEARCH QUESTIONNAIRE

Solid Waste Removal Services FPC Alderson, WV

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service will encompass the provision for Solid Waste Removal Services. The service will be provided for the prisoners held in the custody of the Department of Justice, Federal Bureau of Prisons, located at the Federal Prison Camp (FPC), Alderson located at Glen Ray Road, Alderson, West Virginia 24910.

Solid Waste Removal Services will be provided by the contractor for FPC Alderson. The Contractor shall provide complete trash removal services to include pick-up, haul, dump, and relocate for the FPC. Please see Statement of Work for more details.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Solid Waste

Removal Services is 562111, which sets the small business size standard at $41.5 million (below $41.5 million in gross revenues is considered small, above $41.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Are Solid Waste Removal services “customarily available” in the marketplace?

Yes No

3. Is your business or employee certified to perform services in the state of West Virginia?

4. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

5. If you are a small business, what level of subcontracting, if any, would your firm utilize?

Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

6. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

7. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Women-owned small business concern HubZone small business concern Service-disabled veteran-owned small business concern

8. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with five performance periods, with each year after award will be an option for renewal)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in West Virginia?

Yes No If no, what are the standard rates per insurance?

10. Does your firm have access to the internet to download solicitation materials?

11. Is your firm registered and licensed with the proper authorities to provide the required services as well as proper documentation (proof)?

12. How many calendar days does your firm need to prepare a quote resulting from this solicitation?

15 days 30 days 45 days 60 days

13. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://sam.gov/content/home.

https://sam.gov/content/home

14. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the Camp?

Please note that all individuals providing services at the Camp must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

15. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

16. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please submit your survey by no later than November 3, 2021 via email at ldthomas@bop.gov.

Please feel free to contact me via email if you have any questions.

Sincerely, LaShundra D. Thomas

LaShundra D. Thomas, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Camp Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the SAM’s website at www.SAM.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:ldthomas@bop.gov http://www.sam.gov/

SOLID WASTE CONTRACT

STATEMENT OF WORK

Purpose The Federal Bureau of Prisons (BOP), Field Acquisitions Office, Grand Prairie, Texas, intends to award a firm-fixed price requirements type contract for the provision of Solid Waste Removal Services for the Federal Prison Camp (FPC), Alderson, West Virginia.

General Information The Federal Prison Camp (FPC) is located at Glen Ray Road in Alderson, West Virginia. The FPC intends to make a single award for the provision of trash removal services to a responsible contractor who can provide the services in accordance with the stated requirements. The Contractor shall provide complete trash removal services to include pick-up, haul, dump, and relocate for the FPC. The base period of performance will be from the Effective Date of Award through twelve (12) months, with the government’s unilateral right to award up to four (4), one (1) year option years to run consecutively.

Place of Performance FPC Alderson, Glen Ray Road, Alderson, West Virginia 24910.

Minimum Qualification Requirements The contractor must be registered and licensed with the proper authorities to provide required services. The contractor must provide, with their quote, photocopies of documents evidencing abilities to perform required services in the State of West Virginia.

Required Services The contractor will be required to provide complete solid waste removal services including provision of equipment to collect, pick-up, haul, and dump trash from FPC Alderson as follows:

1. One 6 yard dumpster to be located by the apartments for staff housing.

2. Two 30 cubic yard open top dumpsters for construction debris.

3. One 20 cubic yard self-contained compactor with 23-cubic yard receiver to be located at the Food Service department.

4. One 2 cubic yard stationary compactor to be located beside A-Building.

5. Two 20 cubic yard open top unit for Recycling Center.

6. Contractor to provide dumping of dumpsters and transportation to and from landfill.

7. Contractor to be responsible for all associated landfill fees.

The contractor shall be required to provide on a monthly basis to the Contracting Officer (CO) or Contracting Officer’s Representative (COR) written reports as follows:

1. A poundage report on all recyclable materials (excluding aluminum cans).

2. Cost savings of all recyclables, i.e. poundage cost at the landfill vs. actual sales of recyclable materials (excluding aluminum cans).

3. Total number of pulls per dumpster and weigh slip for each dumpster.

Equipment Equipment and Supplies: All equipment necessary to perform the requested service will be furnished by the contractor. Equipment repairs are the sole responsibility of the contractor.

Compactors: The minimum requirements for the compactors are as follows: a dual piston operating ram, securable metal access lids to the hopper, key controlled push button operated control box to each compactor, and a pressure gauge to measure the compaction level of each compactor. The contractor shall provide a complete trash removal service to include rental, pick-up, haul, dumps, relocate, clean, repair and maintenance, (including hydraulic oil).

The containers shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The containers shall be freshly painted at the start of the contract and periodically during the contract to maintain a pleasant appearance. The contractor shall perform all maintenance, repair and cleaning of all equipment and components associated with the compact unit.

Open Top Dumpsters: The containers shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The containers shall be freshly painted at the start of the contract and periodically during the contract to maintain a pleasant appearance. The contractor shall perform all maintenance, repair and cleaning of all equipment and components associated with the open top unit.

Replacements: The contractor will be required to replace or repair all compactors/containers if broken or damaged, without further cost to FPC.

Contractor vehicles: The Contractor shall use vehicles specifically designed for refuse collection and which do not permit loss of refuse. The Contractor shall have sufficient equipment for execution of this contract.

Schedules and Pickup Trash Pick-up: Trash will not be segregated prior to pick-up. The “contents” of the compactor including all garbage, refuse, and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick-up, shall be thoroughly and completely collected. The compactor’s waste material will consist of solid and/or wet waste from food service and other departments within the institution. The open top containers will be used solely for construction demolition material. The pick-up schedule may be altered to meet the needs of the institution and the FPC may require additional pulls and will notify the Contractor in advance as needed. The Contractor must, upon notification of the FPC, complete the additional pulls within 24 hours. Extra pull charges will not differ from the normal contracted rate.

Performance Schedule: In general, the contractor shall provide service Monday through Friday between the hours of 7:00am and 4:00pm; however, the Government reserves the right to change frequency of pick-ups and make changes to the performance schedule as necessary.

Residential Dumpster: Pick-up to be one (1) day per week.

Compactors: Pick-up to be two (2) days per week- Tuesday and Friday, excluding federal holidays. Pick-up shall be after noon and compactors must be returned by 4:00 p.m. on day of pick-up.

Construction Debris Dumpster: Will call basis (24 times per year, per unit)

Recycling Center Dumpsters: Will call basis (24 times per year, per unit)

Removal and Disposal: The trash shall be removed and disposed of outside the Government premises. The disposal method shall be in accordance with Local, State, and Federal Government Health and Sanitation Codes and Regulations. The disposal of waste shall be in a legally and environmentally safe manner. The Contractor shall provide written documentation stating that the approved landfill meets all Local, State, and Federal regulations.

Cleanliness of Collection Area: Collection stations shall be left in a neat and orderly manner. All solid waste in the vicinity of the collection area, including spillage and waste left or spilled in the area by the contractor user, shall be picked up by the Contractor, including all areas within ten (10) feet of the containers.

Receipts / Invoices: The Contractor shall provide copies of all actual weight slips and destination slips of all trash removed from FPC Alderson. Said slips must be actual weights obtained from the hauler weight slips. The receipts shall be addressed to the COR at the FPC and shall be sent with the invoice for each month. The weight slips are not a basis for payment, they are for record keeping purposes. Each invoice shall provide tonnage amount and total amount charged for each.

Inclement Weather Schedule: Refuse shall be collected as scheduled during inclement weather unless specific approval to delay is requested by the Contractor and approved by the Contracting Officer. The contractor is advised that when the need arises where the compactor needs to be serviced due to excess refuse, the contractor will be responsible for making an extra service call. The contractor will be notified by the CO or COR to order service. Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include, but are not limited to, inclement weather, electrical or mechanical problems, or other security matters. When the contractor reports to the institution, but is unable to perform services due to such delays, the contractor may be entitled to compensation of his time. The contracting officer shall be responsible for negotiating fair and reasonable payment if required. When advance notice is given of cancelled service calls, the Government will not be subject to payment.

Holiday Schedule: When a scheduled collection falls on a Federal Holiday, the pick-up shall be made the following day at the regularly scheduled time at no additional cost to the Government.

Contract Completion: Upon completion of this contract, all Contractor furnished equipment must be removed from the institution before the final invoice can be paid.

Continuity of services: To ensure continuity of essential services, the Contractor shall be prepared to fully commence work on the start date of the contract and should not assume that Government or previous Contractor employees will be available to guide, direct or specifically orientate each Contractor employee.

Institution Security The contractor will be cleared for work by standard Bureau of Prisons policy (noted below). The contractor agrees to adhere to all regulations and guidelines prescribed by the institution for the safety and custody of inmates. The contractor shall attend an orientation program prior to assuming involvement. Reimbursement to the contractor for time spent in the institution orientation or other specific security related training will be allowed at the pro-rated session hourly rate. An I.D. card will be issued for proper identification and must be worn at all times while on the institution grounds. The contractor will be required to sign in and out of the institution each work day for accountability process.

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, institution emergency, institutional activities or other security matters.

Security requirements

(a) Security clearances: The Contracting Officer Technical Representative (COTR) for this contract is responsible for conducting the appropriate vouchering, law enforcement checks, and ensuring that fingerprinting is indirectly employed by the contractor that may need access inside the confines of the perimeter.

The Human Resources Department will establish a security file that will commence at the beginning of the contract and remain for the duration of the contract.

The following information will be maintained in this file: a)NCIC (National Crime Information Center Check);

b)DOJ-99 (Name Check); c)FD-258 (Fingerprint Check); d)OPM-329 A (Authority for Release of Information); and e)Urinalysis.

These requirements are in accordance with BOP P.S. 3000.2.

Further requirements may be required if the contractor is working in a sensitive position.

Primary concerns are the amount of contact that may occur between the contractor and the inmate population during the performance of this contract.

(b) The contractor may not possess intoxicating beverages, drugs, weapons, etc., in any vehicle or upon their person while on the institution property. Any person suspected of utilizing intoxicating beverages, drugs, etc., during the performance of this contract will not be permitted on the premises of the institution.

PAYMENT TERMS

The contractor must provide a means for electronic payment to include bank routing and account number. Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the receipt of invoice. The contractor can however offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. A summarized listing of sessions performed during the respective month must be submitted to: Accounting, Federal Prison Camp, P.O. Box A, Alderson, WV 24910.