MPT C3850 upgrade fc.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

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Section 1 –General Information

PORFP Number:

(eMMA BPM Number) PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals) FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer's Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name Cisco

Designated Small Business Reserve?(SBR):

(Select "Yes" or "No" from the drop-down list)

Yes

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal for FA IV Below (See "Hardware Master Contract MBE Participation Worksheet"):

10 %

PORFP Issue Date:

mm/dd/yyyy

12/17/2025 PROPOSAL DUE

DATE and TIME:

1.7.2026

Place of Performance: MPT Owings Mills Blvd. MD 21117

Special Instructions: LIMITED TO MASTER CONTRACTORS Only Master Contractors that are awarded a contract under the Hardware and Associated Equipment and Services 2012, 060B2490022, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

BPM054581 - MPT C3850 upgrade Cisco

2:00 p.m https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

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(PORFP). A current Master Contractor under the named Contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found under Vendor Instruction at:

https://mdprocurement.freshdesk.com/support/solutions

Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to the Agency Point of Contact listed in Section 2.

• All bids must be password protected by the bidder prior to submission.

• Bidders must e-mail the password-protected bid to the Agency Point of Contact listed in Section 2.

• DO NOT SEND PASSWORDS WITH BID E-MAIL.

• The password must be e-mailed separately from the bid after the bid due date.

Questions Due (Closing) Date and Time:

12.29.2025 at 12:00 PM EDT Questions must be submitted via EMMA

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the https://mdprocurement.freshdesk.com/support/solutions

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Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

Invoicing Instructions: Send invoice to accountspayable@mpt.org

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland Public Television https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

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Agency POC Name: Derbra Simms Agency POC Phone Number:

4105814240

Agency POC E-mail Address:

dsimms@mpt.org Agency POC Fax:

Agency POC Mailing Address:

11767 Owings Mills Blvd. MD 21117

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Mark Steinberg Agency On-site Phone Number:

4105814373

Agency On-site E-mail Address:

msteinberg@mpt.org Agency On-site Fax:

Agency On-site Address: 11767 Owings Mills Blvd. MD 21117

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA III - Network Communication Equipment (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

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*Business Need / Required Functionality

Scope of Work

• Procure two Cisco C9300X-48TX-M switches to replace the existing end-of-life Cisco C3850 switches.

• Rack, cable, and fully configure the new switches.

• Migrate the existing configurations from the C3850 switches to the new C9300X switches, including necessary syntax updates or platform adjustments.

• Install the C9300X 8-port 1/10/25G SFP+ network modules.

• Connect 4 10GBASE Active Optical SFP+ cables (10m) to the new switches and MPT Sophos firewall.

• Reconnect all existing patch cables and fiber optic connections to the new switches.

• Validate end-to-end connectivity and ensure the new switches are fully operational.

• Confirm that the new switches properly communicate and integrate with the existing Nexus N7K-C7004 infrastructure.

• MPT is looking to award and move forward in the beginning of 2026 (all Due Dates).

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. C9300X-48TX-M C9300X 48-port mGig data only, 715wac PS, w/MERAKI

2.CON-ROB-C93X4TXM RMA UPGRADE 8X5XNBD C9300X

48-port mGig data only, 715wac PS

3.MA-PWR-CORD-US-FR Meraki AC Power Cord (US Plug) 2

4. CISCO-NETWORK-SUB Cisco Networking Subscription 1

5. SVS-L0SPT-CN Cisco Network Product Support 1

6. LIC-MS-300-L-E Meraki MS300 Large Essentials Subscription LIC and Support

7. PWR-C1-715WAC-P-M C9000 715W AC Platinum Power Supply, w/MERAKI

8. C9300X-NM-8Y-M C9300X 8-port 1/10/25G SFP+ Network Module, w/MERAKI

9. STACK-T1-50CM-M C9000 50CM Type 1 Stacking Cable, w/MERAKI

10. CAB-SPWR-30CM-M C9000 Stack Power Cable 30 CM, w/MERAKI

11.SFP-10G-AOC10M= 10GBASE Active Optical SFP+ Cable, 10M

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FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services Deliverables Start Date mm/dd/yyyy

End Date mm/dd/yyyy

• Rack, cable, and fully configure the new switches.

• Migrate the existing configurations from the C3850 switches to the new C9300X switches, including necessary syntax updates or platform adjustments.

• Install the C9300X 8-port 1/10/25G SFP+ network modules.

• Connect 4 10GBASE Active Optical SFP+ cables (10m) to the new switches and MPT Sophos firewall.

• Reconnect all existing patch cables and fiber optic connections to the new switches.

• Validate end-to-end connectivity and ensure the new switches are fully operational.

• Confirm that the new switches properly communicate and integrate with the existing Nexus N7K-C7004 infrastructure.

• Network diagrams

• Configuration files

• System documentation

• Test results / reports

2.

3.

(insert additional rows as needed)

FA V - Manufacturer's Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements Deliverables Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

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FA VI – Security, Cameras and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Product Match

2.

3.

(insert additional rows as needed)

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

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NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Hardware Solicitation No: 060B2490022

PORFP:

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

� The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section)

� We cannot be competitive. (Explain in REMARKS section)

� Time allotted for completion of the Bid is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

� Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________