MPPS-Radio RFQ.pdf

Mount Pleasant Public Schools October 20, 2023

To: All Interested Parties

From: Mount Pleasant Public Schools, Project Owner

Cc: Communications by Design, Project Technology Consultants

Re: Request for Quotation

Mount Pleasant Public Schools is requesting proposals regarding the purchase and programming of additional radio equipment to supplement their existing inventory. The following provides additional information regarding details of this project. Mount Pleasant Public Schools invites all interested parties to submit their response to this Request for Quotation (RFQ).

This RFQ is being sought for the purposes of gaining knowledge of services available with corresponding costs, and should not be construed as intent, commitment or promise to acquire equipment, services, supplies, or solutions offered. Upon completion of the RFQ process, Mount Pleasant Public Schools may, or may not. elect to proceed expeditiously with the purchase of a solution based on proposals submitted.

Information provided in response to this RFQ will become the property of the Mount Pleasant Public Schools.

Mount Pleasant Public Schools will not be responsible in any way for payment for information herein requested, nor shall the District become liable for any cost incurred by the vendor in their voluntary response to this request or subsequent clarification activities.

TIME AND PLACE OF BID RECEPTION

Physically sealed bids for the base bid work will be received at the district office and read aloud at a public opening. Bids arriving after the appointed time as determined by the Owner’s representative conducting the public opening, shall be returned unopened. Bids will be accepted beginning forty-eight (48) hours prior to the appointed opening time provided they are in sealed packages and addressed as specified below.

Bid Receipt Deadline: November 6, 2023 at 10:00am

Bid Opening Location: Mount Pleasant Public Schools Board Room

720 North Kinney Ave.

Mount Pleasant, Michigan 48858

*Faxed or electronically delivered bids will not be accepted.

Questions will be answered in one single document and distributed to bidders. Please submit questions to the district's Technology Consultant Communications by Design via email.

(Attention: Mrs. Rebecca Szilagy rszilagy@cbdconsulting.com

We appreciate and look forward to your response to this request.

mailto:rszilagy@cbdconsulting.com

Mount Pleasant Public Schools

1.01 DESCRIPTION OF PROJECT

A. Mount Pleasant Public Schools (Owner) is requesting quotations regarding the purchase and programming of two way radio equipment to add to their existing fleet.

B. Contractors shall propose systems and/or components to be deployed using standard procedures and technology components and as specified herein. The system components shall be installed and connected to the owner’s existing physical infrastructure and as specified herein. Contractor shall be responsible for a fully functional and operational system. No components, cables, brackets, mounting screws or connections shall be provided by the Owner for the system unless specifically identified herein.

1.02 PORTABLE RADIOS

A. Two hundred and Sixty Fiver (265) Portable Radios shall be provided.

1. Motorola

a. SL300 Portable Radios 403-470 2-3W Display w/ Belt Clip

1.03 DROP-IN CHARGERS

A. Two hundred and Sixty Fiver (265) Drop-in Chargers shall be provided.

1. Motorola

a. SL300 Drop-in Chargers

1.04 MULTI-UNIT RACK CHARGERS

A. Ten (10) Multi-Unit (6) Rack Chargers shall be provided.

1. Motorola

a. SL300 Multi-Unit Rack Chargers

1.05 REPLACEMENT BATTERIES

A. Twenty (20) Replacement Batteries shall be provided.

1. Motorola

a. SL 300 Replacement Batteries

1.06 PORTABLE RADIOS WITH BELT CLIP

A. Three (3) Portable Radios with Belt Clip

1. Motorola

a. R7 Portable Radios with Belt Clip

1.07 DROP IN CHARGERS

A. Three (3) Drop-in Chargers

1. Motorola

a. R7 Drop-in Chargers

1.08 PROGRAMMING

A. Contractor shall copy existing programming and routing from the existing radio system to make provided devices fully functional.

1.09 WARRANTY

A. Installation shall be free from defect and/or failure for a period of three (3) years. Any replacement, upgrade, or fix, including labor for any non-conforming or non-operational component of the system shall be updated, fixed and/or replaced at no cost to the Owner during the warranty period.

1.10 CONTRACTOR

A. The Contractor shall accept complete responsibility for the full installation, certification and support of the system and/or components as required. Contractor shall be an authorized vendor of all major components.

B. The Contractor shall have a proven track record in comparable system supply, configuration, and installation.

C. Contractor responding to the RFQ must have a minimum of two (2) years of experience with the current quoted solution.

D. Assigned Contractor Representative must have at least 3 years of project experience with similar scope of work and provide references for the Owner’s convenience.

E. Contractor shall provide speaker modeling maps with their proposal response based on the stadium drawing(s) provided.

1.11 SCHEDULE, MEETINGS AND PLANS

A. Schedule

1. Contractor Chosen: November 21, 2023

2. Work Commences: January 1, 2024

3. Substantial Completion: January 30, 2024

4. Project Close-out: February 14, 2023

B. Planned sequence of operations shall be established by the Contractor within the guidelines established by the Owner, as required herein and as required to meet schedules.

1.12 QUESTIONS AND CLARIFICATION

A. At the Owner’s direction, all questions and requests for clarification shall be via email to Rebecca Szilagy (rszilagy@cbdconsulting.com) no later than October 27, 2023.

B. All requests will be consolidated into a single QA document and published for all interested parties at least four business days prior to the bid opening.

END OF DOCUMENT

mailto:rszilagy@cbdconsulting.com