MPEI_RFP_Long Range Plan.docx

REQUEST FOR PROPOSAL (RFP)

MPEI NUMBER: MPEI_Eng_2025-02 For the Procurement of Goods and Services Issued by:

Mountain Parks Electric, Inc. (MPEI) Susan Henderson 321 W Agate Ave P.O. Box 170 Granby, CO 80446

1. Introduction Mountain Parks Electric, Inc. (MPEI) is seeking proposals from qualified engineering consulting firms to provide professional services for the development of a comprehensive 10-year Long Range Plan (LRP) in accordance with the RUS rules. The LRP will guide MPEI’s system planning, capital improvement strategy, and infrastructure development through 2035.

2. About MPEI MPEI serves approximately 23,000 meters with 1,800 miles of line and 69 employees. Based in Granby, Colorado, MPEI is a not-for-profit electric cooperative providing reliable service to mountain communities.

MPEI territory is high mountainous terrain with elevations from 8,000 ft to 12,000 ft. Due to weather conditions, construction is limited to late spring (late April or May)to mid fall (October). Any design, construction or site evaluation should take place in the construction season.

3. Scope of Work This scope of work outlines the professional services required for the development of a comprehensive 10-year long range plan the meets RUS rules, regulations and standards. The long range plan should include a 3-5 year construction work Plan (CWP) that outlines utility improvements based on capacity, voltage and service reliability criteria. The consultant will

· Evaluate MPEI’s existing distribution system.

· Analyze load growth projections and power supply forecasts.

· Identify reliability improvement opportunities and aging infrastructure risks.

· Develop capacity upgrade strategies and system reinforcement recommendations.

· Assess resilience to extreme weather and wildfire risk.

· Recommend prioritized capital projects with cost estimates and timelines.

· Support stakeholder engagement with presentations, maps, and visuals.

· Deliver a final report and GIS-linked maps compatible with MPEI’s ESRI platform.

Scope of services details:

The selected consultant shall perform the following tasks:

a. Data Review and Existing System Assessment

· Evaluate existing substations, feeders, conductors, and protection schemes

· Review GIS, SCADA, metering, and outage data

b. Load Forecast

· Prepare a 10-year load forecast by rate class, substation, and system peak

· Use weather-normalized historical data and RUS-accepted forecasting methods

c. System Modeling and Analysis

· Perform load flow and voltage drop analysis

· Identify thermal overloads, voltage violations, and capacity limitations

· Assess DERs, beneficial electrification, and distributed load impacts

d. System Improvement Recommendations

· Recommend improvements to correct deficiencies and meet projected needs

· Prioritize projects by criticality and timing

· Provide estimated costs and planning-level designs

e. Resiliency and Wildfire Risk

· Evaluate system vulnerabilities to extreme weather and wildfire

· Recommend mitigation options to improve system resilience

f. Mapping and Documentation

· Provide GIS-compatible mapping of system improvements

· Deliver a professionally formatted LRP report meeting RUS standards

g. Stakeholder Coordination

· Present draft and final findings to MPEI staff and board

· Incorporate feedback into final recommendations

MPEI will provide historical loads, system maps, and previous Long Range Plans.

4. Vendor Qualifications To be considered for this work, vendors must meet the following minimum qualifications:

· A minimum of 10 years’ experience working with electric distribution and transmission utilities.

· Knowledge of RUS design standards, NESC, NEC, and applicable FERC/NERC regulations.

· Familiarity with high-altitude and rural electric system design challenges.

· Proven experience with long-range planning, load forecasting, and capital improvement modeling.

5. Proposal Requirements Please include:

· Executive summary

· Company background and qualifications

· Detailed response to the scope of work

· Pricing

· References

· Implementation/delivery timeline

6. Evaluation Criteria Proposals will be evaluated on:

· Relevant experience and qualifications

· Clarity and completeness of proposal

· Competitive pricing

· References

· Delivery/implementation schedule

7. Submission Instructions Submit your proposal in PDF format to:

Contact Name: Susan Henderson Title: Vice President Engineering Email: Shenderson@mpei.com Mailing Address: P.O. Box 170, 321 Agate Ave, Granby, CO 80446 Copy: Patrick Spengler (pspengler@mpei.com)

Deadline: October 17, 2025, 5pm MDT Submissions can be made by email or physical mail. If submitting by physical mail, please ensure delivery by the deadline. Late submissions may not be considered.

8. Questions Direct all RFP-related questions to Susan Henderson (shenderson@mpei.com) or Patrick Spengler by September 18, 2025. Responses will be shared with all interested vendors as appropriate.

There will be a pre-bid meeting on September 18, 2025 from 9:30am- 11:00am MDT to allow time for questions. The meeting will be in-person at MPEI offices at 321 W. Agate Ave, Granby, CO 80446 or on-line at a Microsoft Teams meeting shown below. To have the calendar invite sent to you, please contact Patrick or Susan as listed above.

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9. Terms and Conditions

· MPEI may terminate the agreement with 30 days’ notice.

· Vendors are responsible for complying with all applicable laws.

· All proposal information is confidential and may not be disclosed.

· This RFP is governed by Colorado law.

· MPEI is not obligated to award and reserves the right to reject any or all proposals.

10. Insurance Requirements The selected vendor shall maintain the following minimum insurance coverage throughout the term of the agreement, and shall provide certificates of insurance prior to commencement of work:

· The insurance carrier(s) shall be licensed to operate in Colorado and rated A- or better by AM Best.

· All policies must be primary and non-contributory to any insurance carried by MPEI.

· MPEI shall be named as Additional Insured on all required policies.

· Certificates of Insurance must provide a minimum of 30 days’ written notice to MPEI before cancellation or material changes.

· MPEI reserves the right to adjust limits based on scope of work, risk, or funding source.