MPEI_RFP_Eng Substation_Tline.docx

REQUEST FOR PROPOSAL (RFP)

MPEI NUMBER: MPEI_ENG_2025-01

For the Procurement of Goods and Services Issued by:

Mountain Parks Electric, Inc. (MPEI) Susan Henderson 321 W Agate Ave P.O. Box 170 Granby, CO 80446

1. Introduction Mountain Parks Electric, Inc. (MPEI) invites qualified vendors to submit proposals to provide for Siting, Design, Permitting, and Construction Support of New Substation and Transmission Line near Winter Park, Colorado, and Modifications to Existing Substation in Fraser, Colorado. This RFP outlines the information required for a complete and responsive proposal.

2. About MPEI MPEI serves approximately 23,000 meters with 1,800 miles of line and 69 employees. Based in Granby, Colorado, MPEI is a not-for-profit electric cooperative providing reliable service to mountain communities.

MPEI territory is high mountainous terrain with elevations from 8,000 ft to 12,000 ft. Due to weather conditions, construction is limited to late spring (late April or May) to mid fall (October). Any design, construction or site evaluation should take place in the construction season.

3. Scope of Work

1.0 Project Overview

This scope of work outlines the professional services required for the planning, siting, permitting, design, and construction support of a new electric substation and associated transmission line near Winter Park, Colorado, along with upgrades to the existing substation in Fraser, Colorado. The selected firm will also provide support during public meetings, assist with environmental reviews, and support contract development for procurement and construction. Comprehensive project management will be provided through the construction phase. Refer to Exhibit A for a map showing location of project.

· Identify suitable sites for the new substation and transmission line right-of-way (ROW).

· Conduct preliminary site assessments, including access, constructability, environmental constraints, and proximity to load centers.

· Coordinate with landowners, local jurisdictions, and stakeholders to secure land rights, including easements and fee title acquisitions.

· Provide appraisal support and coordination of negotiations with landowners.

2.2 Environmental Review and Permitting

· Conduct environmental and cultural resource evaluations in compliance with local, state, and federal regulations (e.g., NEPA, SHPO).

· Prepare necessary documentation for regulatory permits, including USACE, USFS, CDPHE, and county planning.

· Develop mitigation strategies for identified environmental impacts.

· Coordinate and file permit applications and support the permitting process through agency consultations.

· This scope may require a full Environmental Impact Statement (EIS) as the Transmission line and substation will be near or on USFS lands.

2.3 Public Engagement

· Prepare for and support public outreach meetings with stakeholders and the general public.

· Develop project maps, visualizations, and presentation materials for public meetings.

· Record and respond to public comments as appropriate.

2.4 Engineering and Design

· Perform conceptual and detailed engineering design for:

· New substation (including major equipment layout, protection/control, civil site design).

· Transmission line (structure selection, conductor specs, alignment design).

· Modifications to the existing substation in Fraser, Colorado.

· Prepare construction drawings and technical specifications for procurement and bidding.

2.5 Bid and Contract Support

· Assist in developing bid packages and technical specifications for procurement of materials and construction services.

· Provide support for contractor prequalification, bid evaluation, and award recommendations.

· Prepare contract documents in coordination with MPEI’s legal and procurement teams.

2.6 Construction Phase Project Management

· Provide project management and coordination during construction, including:

· Construction schedule monitoring.

· Budget tracking and change order evaluation.

· Contractor oversight, progress verification, and field issue resolution.

· Coordination with utilities and inspection agencies.

· Coordination with Winter Park Resort of potential interruptions or other items that may impact operations

· Conduct final inspections and assist with commissioning.

3. Deliverables

· Site analysis and selection report

· Land acquisition and easement documentation

· Environmental review and permitting reports

· Public meeting presentations and summaries

· Substation and transmission line design drawings and specifications

· Bid and procurement packages

· Construction management reports and meeting notes

· Final project close-out documentation

4. Project Schedule A detailed project schedule will be developed upon contract award, with key milestones anticipated for:

· Site selection, Design completion, Permitting, Bid preparation and contract award: Upon completion of permitting, design and site acquisition

· Construction phase

· The expected ISD is in the 3rd quarter of 2031.

· The project schedule will include schedule and costs risks associated with the project

· Risk assessment of long lead items with mitigation strategies

5. Assumptions and Exclusions

· Legal counsel for land acquisition will be provided by the MPEI.

· Utility interconnection studies (if required) will be coordinated separately.

· Design and construction of distribution feeder exits will be completed outside this Scope.

4. Vendor Requirements To be considered for this work, vendors must meet the following minimum qualifications:

· Experience: Minimum of 10 years of experience in the planning, design, and construction support of electric utility substations and transmission lines.

· Standards Knowledge: Demonstrated knowledge and application of Rural Utilities Service (RUS) standards and specifications, and applicable electrical standards, including the:

· National Electrical Safety Code (NESC)

· National Electrical Code (NEC)

· Institute of Electrical and Electronics Engineers (IEEE)

· American National Standards Institute (ANSI)

· High-Altitude Design: Proven experience in designing and constructing electric infrastructure in high-altitude, mountainous environments, with demonstrated success managing climate and terrain challenges.

· Performance: Track record of delivering utility projects on time and within budget, with references or case studies available upon request.

5. Proposal Requirements Please include:

· Executive summary

· Company background and qualifications

· Detailed response to the scope of work

· Pricing

· References

· Implementation/delivery timeline

6. Evaluation Criteria Proposals will be evaluated on:

· Relevant experience and qualifications

· Clarity and completeness of proposal

· Competitive pricing

· References

· Delivery/implementation schedule

7. Submission Instructions Submit your proposal in PDF format to:

Contact Name: Susan Henderson Title: Vice President Engineering Email: Shenderson@mpei.com Mailing Address: P.O. Box 170, 321 Agate Ave, Granby, CO 80446 Copy: Patrick Spengler (pspengler@mpei.com)

Deadline: October 17, 2025, 5pm MDT Submissions can be made by email or physical mail. If submitting by physical mail, please ensure delivery by the deadline. Late submissions may not be considered.

8. Questions Direct all RFP-related questions to Susan Henderson (shenderson@mpei.com) and Patrick Spengler (pspengler@mpei.com) by September 18,2025. Responses will be shared with all interested vendors as appropriate.

There will be a pre-bid meeting on September 16, 2025 from 1pm-2:30pm MDT to allow time for questions. The meeting will be in-person at MPEI offices at 321 W. Agate Ave, Granby, CO 80446 or on-line at a Microsoft Teams meeting shown below. To have the calendar invite sent to you, please contact Patrick or Susan as listed above.

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9. Terms and Conditions

· MPEI may terminate the agreement with 30 days’ notice.

· Vendors are responsible for complying with all applicable laws.

· All proposal information is confidential and may not be disclosed.

· This RFP is governed by Colorado law.

· MPEI is not obligated to award and reserves the right to reject any or all proposals.

10. Insurance Requirements The selected vendor shall maintain the following minimum insurance coverage throughout the term of the agreement, and shall provide certificates of insurance prior to commencement of work:

· The insurance carrier(s) shall be licensed to operate in Colorado and rated A- or better by AM Best.

· All policies must be primary and non-contributory to any insurance carried by MPEI.

· MPEI shall be named as Additional Insured on all required policies.

· Certificates of Insurance must provide a minimum of 30 days’ written notice to MPEI before cancellation or material changes.

· MPEI reserves the right to adjust limits based on scope of work, risk, or funding source.