MPCA_-_Conference_Facilities_-_May_4-6,_2027.pdf
PDF 33 KB Posted
- Attached to
- MPCA - Conference Facilities - May 4-6, 2027
- Solicitation number
- 2000018739
- Issued by
- Blue Earth County, Minnesota
About this file
This is a Request for Bid (RFB) issued by the Minnesota Pollution Control Agency (MPCA) for conference facilities to support a Stabilization Pond Seminar scheduled for May 4-6, 2027. The requested services include room rental, catering, audiovisual equipment rental, and lodging accommodations. The venue must be located within 25 miles of one of four specified Minnesota cities: Mankato, Rochester, New Ulm, or New Prague, with distances to be verified using Google Maps. The deadline for contractor questions is 2:00 PM Central Time on October 19, 2026. All responses must be submitted electronically through the SWIFT Supplier Portal before the event due date and time; fax, email, and non-electronic responses will not be accepted. Late submissions will not be considered.
Contractors are responsible for including sales and use tax in their pricing, as the State's direct pay permit does not apply to this project. Bidders must review all attachments to the solicitation, including the Request for Bid, attachments, sample contract and exhibits, price schedule, and bid compliance checklist. Proprietary or trade secret data should not be submitted in solicitation documents. Contractor assistance is available through the SWIFT Contractor Assistance Helpdesk at 651-201-8100, Option 1, for registration and response completion support.
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Other files
| File | Type | Posted |
|---|---|---|
| Conference_RFB_-_Attachments.pdf | ||
| Conference_RFB_-_RFB.pdf | ||
| Conference_RFB_-_Sample_Contract_and_Exhibits.pdf | ||
| Price_Schedule_-_Christi.xlsx | XLSX spreadsheet |
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Text version
Event Description THIS IS A REQUEST FOR BID (RFB). Fax, e-mail, and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors requiring assistance with registration and/or completing their response to this Event may contact the contractor assistance helpdesk at: 651-201-8100, Option 1.
PURPOSE: The Minnesota Pollution Control Agency (MPCA) intends to purchase: Conference Facilities for Stabilization Pond Seminar. Includes room rental, catering, AV equipment rental and lodging.
LOCATION: Within 25 miles of Mankato City Hall: 10 Civic Center Plaza, Mankato, MN 56001 OR within 25 miles of Rochester City Hall: 201 4th St., SE, Rochester, MN 55904 OR within 25 miles of New Ulm City Hall: 100 N.
Broadway St., New Ulm, MN 56073 OR within 25 miles of New Prague City Hall: 118 Central Ave. N., New Prague, MN 56071. Google Maps will be used to measure distance.
CONFERENCE DATE: May 4, 2027 – May 6, 2027
QUESTIONS DEADLINE: 2:00 PM, Central Time, October 19, 2026
SALES AND USE TAX. The Contractor is responsible for including sales and use tax in the price offered. The State’s direct pay permit does not apply to this project.
ATTACHMENTS. The Contractor is responsible for reviewing all attachments to this Event.
- Request for Bid
- Attachments
- Sample Contract and Exhibits
- Price Schedule
- Bid Compliance Checklist
Do not submit proprietary or trade secret data in solicitation documents.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Pollution Control Agency Contact: Kroll,Julie Ann Phone:
Fax #:
Email: julie.kroll@state.mn.us
Event ID Format Type Page R3201-2000018739 Sell RFx 1 Event Round Version 1 1 Event Name MPCA - Conference Facilities - May 4-6, 2027 Start Time Finish Time
10/13/2026 10:00:00 CDT 10/28/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Pollution Control Agency Contact: Kroll,Julie Ann Phone:
Fax #:
Email: julie.kroll@state.mn.us
Event ID Format Type Page R3201-2000018739 Sell RFx 2 Event Round Version 1 1 Event Name MPCA - Conference Facilities - May 4-6, 2027 Start Time Finish Time
10/13/2026 10:00:00 CDT 10/28/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Pollution Control Agency Contact: Kroll,Julie Ann Phone:
Fax #:
Email: julie.kroll@state.mn.us
Event ID Format Type Page R3201-2000018739 Sell RFx 3 Event Round Version 1 1 Event Name MPCA - Conference Facilities - May 4-6, 2027 Start Time Finish Time
10/13/2026 10:00:00 CDT 10/28/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: Conference
Question Response What is the total for 3 days?
Required: Yes Ideal Resp Reqd? No
Response Comments
No Bid:
Line: 2 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: Audio Visual Rental Total for 3 Days
Question Response What is the total for 3 days?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Pollution Control Agency Contact: Kroll,Julie Ann Phone:
Fax #:
Email: julie.kroll@state.mn.us
Event ID Format Type Page R3201-2000018739 Sell RFx 4 Event Round Version 1 1 Event Name MPCA - Conference Facilities - May 4-6, 2027 Start Time Finish Time
10/13/2026 10:00:00 CDT 10/28/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
No Bid:
Line: 3 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: Food and Catering Total for 3 Days
Question Response What is the total for 3 days?
Required: Yes Ideal Resp Reqd? No
Response Comments
No Bid:
Line: 4 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: Lodging - Room and Tax Only Total For 7 Rooms/3 Days
Question Response What is the total of 5 rooms for 3 days?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Pollution Control Agency Contact: Kroll,Julie Ann Phone:
Fax #:
Email: julie.kroll@state.mn.us
Event ID Format Type Page R3201-2000018739 Sell RFx 5 Event Round Version 1 1 Event Name MPCA - Conference Facilities - May 4-6, 2027 Start Time Finish Time
10/13/2026 10:00:00 CDT 10/28/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Pollution Control Agency Contact: Kroll,Julie Ann Phone:
Fax #:
Email: julie.kroll@state.mn.us
Event ID Format Type Page R3201-2000018739 Sell RFx 6 Event Round Version 1 1 Event Name MPCA - Conference Facilities - May 4-6, 2027 Start Time Finish Time
10/13/2026 10:00:00 CDT 10/28/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Conference
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 10/07/2026 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 1 UOM: LOT Description: Audio Visual Rental Total for 3 Days
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 10/07/2026 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 1 UOM: LOT Description: Food and Catering Total for 3 Days
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Pollution Control Agency Contact: Kroll,Julie Ann Phone:
Fax #:
Email: julie.kroll@state.mn.us
Event ID Format Type Page R3201-2000018739 Sell RFx 7 Event Round Version 1 1 Event Name MPCA - Conference Facilities - May 4-6, 2027 Start Time Finish Time
10/13/2026 10:00:00 CDT 10/28/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 10/07/2026 Freight Terms:
Ship Via:
Line: 4 Item ID: Line Qty: 1 UOM: LOT Description: Lodging - Room and Tax Only Total For 7 Rooms/3 Days
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 10/07/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Pollution Control Agency Contact: Kroll,Julie Ann Phone:
Fax #:
Email: julie.kroll@state.mn.us
Event ID Format Type Page R3201-2000018739 Sell RFx 8 Event Round Version 1 1 Event Name MPCA - Conference Facilities - May 4-6, 2027 Start Time Finish Time
10/13/2026 10:00:00 CDT 10/28/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Pollution Control Agency Contact: Kroll,Julie Ann Phone:
Fax #:
Email: julie.kroll@state.mn.us
Event ID Format Type Page R3201-2000018739 Sell RFx 9 Event Round Version 1 1 Event Name MPCA - Conference Facilities - May 4-6, 2027 Start Time Finish Time
10/13/2026 10:00:00 CDT 10/28/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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