MPCA_-_Conference_Facilities_-_August_12-14,_2025.pdf
PDF 30 KB Posted
- Solicitation number
- 2000017009
- Issued by
- Blue Earth County, Minnesota
About this file
This is a Request for Bid (RFB) issued by the Minnesota Pollution Control Agency (MPCA) for conference facilities to host a Stabilization Pond Seminar from August 12-14, 2025. The event requires a venue located within 25 miles of either Mankato or Owatonna, Minnesota City Hall. The procurement covers comprehensive conference services including room rental, catering, AV equipment rental, and lodging for 35 rooms over three days. The bid solicitation is open from April 15, 2025, to May 6, 2025, with a questions deadline of April 28, 2025. Potential bidders must submit responses electronically through the SWIFT Supplier Portal, with late submissions not being accepted.
The bid includes four primary line items: conference room rental, audio-visual equipment rental, food and catering, and lodging. The agency encourages participation from diverse businesses, particularly those based in Minnesota and meeting specific small business criteria, such as being majority-owned by racial minorities, women, persons with substantial physical disabilities, or veterans. Bidders must be registered as suppliers or bidders to participate and will be required to provide proof of insurance if awarded the contract. The event is funded through state procurement channels, with bids to be submitted in US dollars and no alternative currency allowed.
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Other files
| File | Type | Posted |
|---|---|---|
| Price_Schedule0825.xlsx | XLSX spreadsheet | |
| RFB_0825.docx | DOCX document | |
| Sample_Contract_Exhibits0825.docx | DOCX document | |
| Attachments0825.docx | DOCX document |
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Text version
Event Description THIS IS A REQUEST FOR BID (RFB). Fax, e-mail, and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors requiring assistance with registration and/or completing their response to this Event may contact the contractor assistance helpdesk at: 651-201-8100, Option 1.
PURPOSE: The Minnesota Pollution Control Agency (MPCA) intends to purchase:
conference facilities for Stabilization Pond Seminar. Includes room rental, catering, AV equipment rental and lodging.
LOCATION: Venue must be located within 25 miles of Mankato, MN City Hall OR within 25 miles of Owatonna MN City Hall.
CONFERENCE DATE: August 12, 2025 - August 14, 2025
QUESTIONS DEADLINE: April 28, 2025 Email:dawn.kochan@state.mn.us
ATTACHMENTS. The Contractor is responsible for reviewing all attachments to this Event.
- Request for Bid
- Attachments
- Sample Contract and Exhibits
- Price Schedule
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be
Event Details
PUBLIC EVENT DETAILS
Submit To: Pollution Control Agency Contact: Kochan,Dawn Phone: 651/757-2234
Email: dawn.kochan@state.mn.us
Event ID Format Type Page R3201-2000017009 Sell RFx 1 Event Round Version 1 1 Event Name MPCA - Conference Facilities - August 12-14, 2025 Start Time Finish Time 04/15/2025 10:36:45 05/06/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Pollution Control Agency Contact: Kochan,Dawn Phone: 651/757-2234
Email: dawn.kochan@state.mn.us
Event ID Format Type Page R3201-2000017009 Sell RFx 2 Event Round Version 1 1 Event Name MPCA - Conference Facilities - August 12-14, 2025 Start Time Finish Time 04/15/2025 10:36:45 05/06/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Pollution Control Agency Contact: Kochan,Dawn Phone: 651/757-2234
Email: dawn.kochan@state.mn.us
Event ID Format Type Page R3201-2000017009 Sell RFx 3 Event Round Version 1 1 Event Name MPCA - Conference Facilities - August 12-14, 2025 Start Time Finish Time 04/15/2025 10:36:45 05/06/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Conference Room Rental Total for 3 Days
Question Response What is the total for 3 days?
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Audio-Visual Equipment Rental Total for 3 Days
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Pollution Control Agency Contact: Kochan,Dawn Phone: 651/757-2234
Email: dawn.kochan@state.mn.us
Event ID Format Type Page R3201-2000017009 Sell RFx 4 Event Round Version 1 1 Event Name MPCA - Conference Facilities - August 12-14, 2025 Start Time Finish Time 04/15/2025 10:36:45 05/06/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Food and Catering for Event Total for 3 Days
Question Response What is the price per unit?
Response Comments
Line: 4 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Lodging - Room and Tax Only Total for 35 Rooms / 3 Days
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Pollution Control Agency Contact: Kochan,Dawn Phone: 651/757-2234
Email: dawn.kochan@state.mn.us
Event ID Format Type Page R3201-2000017009 Sell RFx 5 Event Round Version 1 1 Event Name MPCA - Conference Facilities - August 12-14, 2025 Start Time Finish Time 04/15/2025 10:36:45 05/06/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Pollution Control Agency Contact: Kochan,Dawn Phone: 651/757-2234
Email: dawn.kochan@state.mn.us
Event ID Format Type Page R3201-2000017009 Sell RFx 6 Event Round Version 1 1 Event Name MPCA - Conference Facilities - August 12-14, 2025 Start Time Finish Time 04/15/2025 10:36:45 05/06/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Conference Room Rental Total for 3 Days
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 05/11/2025 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 1 UOM: LOT Description: Audio-Visual Equipment Rental Total for 3 Days
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 05/11/2025 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 1 UOM: LOT Description: Food and Catering for Event Total for 3 Days
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Pollution Control Agency Contact: Kochan,Dawn Phone: 651/757-2234
Email: dawn.kochan@state.mn.us
Event ID Format Type Page R3201-2000017009 Sell RFx 7 Event Round Version 1 1 Event Name MPCA - Conference Facilities - August 12-14, 2025 Start Time Finish Time 04/15/2025 10:36:45 05/06/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 05/11/2025 Freight Terms:
Ship Via:
Line: 4 Item ID: Line Qty: 1 UOM: LOT Description: Lodging - Room and Tax Only Total for 35 Rooms / 3 Days
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 05/11/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Pollution Control Agency Contact: Kochan,Dawn Phone: 651/757-2234
Email: dawn.kochan@state.mn.us
Event ID Format Type Page R3201-2000017009 Sell RFx 8 Event Round Version 1 1 Event Name MPCA - Conference Facilities - August 12-14, 2025 Start Time Finish Time 04/15/2025 10:36:45 05/06/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Pollution Control Agency Contact: Kochan,Dawn Phone: 651/757-2234
Email: dawn.kochan@state.mn.us
Event ID Format Type Page R3201-2000017009 Sell RFx 9 Event Round Version 1 1 Event Name MPCA - Conference Facilities - August 12-14, 2025 Start Time Finish Time 04/15/2025 10:36:45 05/06/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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