MPathic SS Not signed.pdf

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Sole Source Request § 24-103-205, C.R.S.

A sole source procurement is justified when there is only one good or service that can reasonably meet the need and there is only one vendor who can provide the good or service. A requirement for a particular proprietary item (i.e., a brand name specification) does not justify a sole source procurement if there is more than one potential bidder or offeror for that item. Note: All sole source requests will be posted on an electronic procurement system in accordance with §24-106-103(5) C.R.S.

Instructions:

1. Complete all fields below. Failure to provide all information may delay the processing of your request.

2. Include any documentation to support your request as attachments with the form.

3. Submit the complete form, with attachments to tammy.lichvar@state.co.us

SECTION A – Agency Information

1. Division / Office: Division of Criminal Justice/Office of Community Corrections

2. Name of Requester: Valarie Schamper

3. Name of Program Manager: Katie Ruske

SECTION B – Vendor Information

1. Vendor Name: Empathy Rocks, Inc.

2. Vendor Contact: Sarah Peregrine Lord

3. Vendor Phone Number: 425-330-7335

4. Vendor Email: grin@mpathic.ai

5. Have you procured goods and/or services from this vendor in the past 2 years?

Choose: Yes No

• If yes, please explain:

mailto:tammy.lichvar@state.co.us mailto:grin@mpathic.ai

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SECTION C – Description of Goods/Services

1. Describe in detail the goods and/or services to be procured and how they meet your needs. Explain WHY we MUST buy this particular good and/or service (special features, compatibility, etc.):

The OCC requests approval to purchase Mpathic software through a sole-source procurement to support communication-fidelity auditing and staff coaching. Currently community corrections facility staff submit audio recordings made with handheld recorders which OCC staff must manually transcribe and score. Mpathic would allow direct upload, automated transcription, and partial scoring under the applicable Motivational Interviewing Treatment Integrity (MITI) or Motivational Interviewing Competency Assessment (MICA) criteria, reducing staff effort.

These capabilities are expected to reduce the time required to provide actionable feedback from approximately 21 days to 5–7 business days, enabling more frequent coaching and supporting continued staff skill development

2. Are there other goods or services that can meet the state’s needs? Choose

• If yes, please explain:

SECTION D – Approval Period and Estimated Dollar Amount

Yes No

1. Is this purchase a one-time purchase: Yes

• If no, identify approval period being requested:

State Date (11/1/2026):

End Date (06/30/2028):

2. Provide estimated cost breakdown of goods and/or services covered by this procurement:

Goods:

Services:

TOTAL DOLLARS for this procurement: $ 100,000 total, 50,000 per year for 2 years

SECTION E – Price Reasonableness

1. Were the prices or rates compared to established catalog or market prices? Yes No

2. Were the prices or rates compared to historical prices or rates for similar goods or services procured by in the past? Yes No

No No

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3. Was a cost or price analysis conducted: Yes No

4. If you answered ‘no’ to 1-3 above, describe how the agency determined the prices were fair and reasonable, as required by §24-103-403 C.R.S. and §24-30- 202 C.R.S. for this sole source:

SECTION F – Conflict of Interest

1. Do you have an actual or potential conflict of interest in this purchase request?

Yes No

If yes, please explain:

Section G – Sole Source Justification

1. Provide a detailed explanation of vendor’s Sole Source Status. What is the basis for

2. Is there any additional information that you’d like to provide in order for this request to be considered?

identifying this as a sole source?

OCC is requesting a sole-source procurement because Mpathic is the only evaluated solution identified by OCC that combines all required capabilities in one integrated platform: direct audio upload, automated transcription, partial scoring aligned with both MITI and MICA, and a workflow for reviewing results and delivering coaching feedback. Each capability is necessary to support OCC’s existing auditing process and required turnaround time. General transcription tools do not apply MITI or MICA criteria, while standalone fidelity-scoring tools require separate manual transcription and lack the required end-to-end workflow. Combining multiple products would add manual steps, system coordination, and staff time and would not provide the same integrated process or expected efficiency.

Based on OCC’s and OIT's documented evaluation of available solutions, no other identified vendor meets all mandatory requirements in a single solution. Mpathic is therefore the only evaluated source capable of providing the functionality required for OCC’s communication-fidelity auditing and staff-coaching needs and achieving the expected reduction in turnaround while meeting OIT's stringent security requirements

The purchase of this software has been previously approved through the OIT vetting process and will be paid for from grant funds through SIPA Government Grant which has been awarded to Office of Community Corrections.

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NPSS1 Number Posted on VSS and

Related Comments (responses received, quantity, etc):

NPSS1 RDAA 2027*075

DETERMINATION:

Sole Source approved – purchase as requested.

Sole Source not approved – issue bid using performance specifications.

RESULTING COMMITMENT DOCUMENT NUMBER:

Director of Purchasing (or delegate) Signature

This approval is valid until:

FOR PROCUREMENT USE ONLY:

By signing below, you are certifying that the information submitted on this form is accurate.

The EDO Purchasing Director will make the final determination of Sole Source.

Signature Date

Printed Name and Title Valarie Schamper

10/14/26