Moynihan Playground Renovation Phase 2_P25-3586-C9A_RFQ.pdf

Statement of Work – Request for Quote

RFQ Title: FAC122 Moynihan Playground Renovation Phase 2_P25-3586-C9A_CSC

Commbuys Bid #: BD-25-1020-DCRCU-DC250-113970

Description or Purpose of Procurement need Summary: This Request for Quotes (RFQ) is posted by the

Department of Conservation and Recreation for the procurement of a vendor to purchase and install the specified playground equipment and PIP rubber surfacing for Moynihan Playground area.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Name: Department of Conservation and Recreation

Type of Eligible Entity: State Agency

Eligible Entity Mailing Address: 10 Park Plaza Boston

Contact Name: Sandra Libby

E-Mail Address: Sandra.libby@mass.gov

Telephone: 978-407-6307

This Request for Quotes (RFQ) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFQ and to contract for some, all, or none of the responding vendors as a result of this RFQ. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFQ, in part or in its entirety, if it is in the best interest of the agency to do so.

Estimated Duration of RFQ: March 21, 2025

Estimated Value of Procurement: To be determined.

Anticipated Completion of Project: July 30, 2025

The selected vendor will be responsible for the following tasks Specifications sought:

Purchase and installation of IPEMA certified playground equipment to ASTM 1487 and PIP rubber compliant with related

ASTM standards and CPSI guidelines relating to playground surfacing at Moynihan Playground.

Purchase of Playground Equipment:

Design 122123-JM-B with stand-alone equipment (see below). The Department would consider another playground of equal or better fabrication.

Shipping

Supply and install temporary fence.

Supply and installation of 3080 s.f. poured-in-place rubber, 100% color with aliphatic binder at various thicknesses that meets current ASTM standards. Color to be chosen by DCR to match the existing adjacent area.

The following is the itemized list of the parts that make up the design specified.

MOYNIHAN PARK-HYDE PARK PHASE 2

DESIGN NUMBER 122123-JM-B

BILL OF MATERIALS

POST

1 ZZCH0018 3.5in OD x 124in STEEL POST W/RIVETED CAP 5 2 ZZCH0028 3.5in OD x 136in STEEL POST W/ RIVETED CAP

Decks & Kick Plates 3 ZZCH0616 SQUARE COATED DECK ASSEMBLY 2 4 ZZCH0617 TRIANGULAR COATED DECK ASSEMBLY 1

ADA Items 5 ZZCH2006 TRANSFER STATION (36in DECK) 1

Slides 6 ZZCH3126 GLIDE SLIDE (48in DECK) 1 7 ZZCH3129 90 DEGREE GLIDE SLIDE (36in DECK) 1

Barriers

8 ZZCH4095 CENTERLINE PIPE WALL BARRIER 1

Activity Panels 9 ZZCH4290 POST MOUNTED STEERING WHEEL 1 10 ZZCH4399 ACCESSIBLE PLANE PANEL 1 11 ZZCH4636 NATURE

SOUNDS PANEL 1

Climbers 12 ZZCH7439 ROCK CLIMBER (48in DECK) 1 13 ZZCH7658 SOLAR CLIMBER (48in & 42in DECK) 1

Stairs and Ladders 14 ZZCH9168 12in ACCESS STEPPED PLATFORM (DECK TO DECK) 1

Posts

15 ZZPM0026 5in OD X 132in STEEL POST W/ RIVETED CAP 1 16

ZZPM0036 5in OD X 144in STEEL POST W/ RIVETED CAP 4 17 ZZPM0046 5in

OD X 156in STEEL POST W/ RIVETED CAP 2 18 ZZPM0066 5in OD X 180in

STEEL POST W/ RIVETED CAP 3

Decks & Kick Plates 19 ZZPM0616 SQUARE COATED DECK ASSEMBLY 2 20 ZZPM0617 TRIANGULAR COATED DECK ASSEMBLY 1

Posts 21 ZZPM0891 FILLER POST- MIGHTY DESCENT SLIDE 96in DECK (PM) 1

ADA Items 22 ZZPM2027 TRANSFER STATION W/BARRIERS (48in DECK) 1

Slides 23 ZZPM2737 RUMBLE SEAT (60in DECK) 1

Activity Panels

24 ZZPM4351 DISCO SPINNER 1

Audible Activities

25 ZZPM4649 POST MOUNT DRUM 1

Slides

26 ZZPM4696 MIGHTY DESCENT 1

27 ZZPM4702 VERTICLIMBER 48in 1 28 ZZPM7170 8ft TOWER CLIMBER 1 29 ZZPM8939 TRANSITION CLIMBER-

PLAYMAKER 1

Stairs and Ladders 30 ZZPM9168 12in ACCESSIBLE STEPPED PLATFORM (DECK TO DECK) 1 31 ZZPM9177 36in ACCESSIBLE STEPPED

PLATFORM (DECK TO DECK) 1

ADA Items

32 ZZUN2019 APPROACH STEP FOR TRANSFER STATION 2

Decks & Kick Plates

33 ZZUN2290 COATED DECK TO DECK CONNECTION KIT 1

Balance

34 ZZUN7136 UNITY STEPPER - SMALL 4 35 ZZUN7137 UNITY STEPPER - MEDIUM 3

Climbers 36 ZZUN8727 PLAYCUBE- GROUND LEVEL 3 37 ZZUN8747 PLAYCUBES- ABOVE GROUND- 3 SIDED CONNECTION 1

Independent items 38 ZZXX0065 spin cup 1 39 ZZXX0598 QUATTRO SEESAW W/SEAT BACKS 1

Installation of play equipment by factor certified installers.

Removal and disposal of existing play equipment including footings.

Excavation and disposal of existing material found in mulched area , approximately 3080 s.f. Supply and installation of dense grade sub-base for rubber surfacing .

Below is a diagram showing the existing equipment that will stay and the layout of the new design in the defined space. Three of the four pieces recently installed (that will remain) are being playfunctionally linked to some of the new equipment. These pieces are slightly different than the original layout. DCR will share as builts with the awarded contractor at the time of construction.

Notes: Joining and binding up with existing rubber may require additional square footage. The linking of play equipment with steppers may also require cutting out existing rubber to install stepper.

Design 122123-JM-B with stand-alone equipment.

Evaluation Criteria: Responses will be evaluated according to the following criteria:

Respondent’s approach to the overall objective(s)

Experience of firm in completing similar tasks

Price

Project Management and Reporting: The vendor must identify the Project Leader that will be assigned to this project. In addition to informal communications, the Project Leader will be focal point for all communication with DCR and should expect formal project reporting and control procedures to include:

• Reporting of activity and status at weekly or bi-weekly meetings or calls between the Project Leader and the DCR Project

Manager.

• Periodic progress reports produced outlining work accomplished during the preceding period and work planned for the succeeding period.

• Timely and accurate identification of any problems encountered by the vendor.

• Mandatory written documentation of work tasks executed.

Responding vendors must include an outline of the Project Team with your response.

Vendor Project Team Members may not be replaced without prior written approval from the Eligible Entity and must be replaced with individuals with comparable experience and skills to ensure no loss in the quality or level of services.

Price: Quotes for services offered must be based on prevailing wages as the facilities are all public property locations. For this reason, all jobs must be bid on a project-based rate. Compensation to vendor’s employees under this solicitation is according to prevailing wage requirements for the specific location of the jobs. There are no mandatory or prescriptive staffing requirements. Payment of prevailing wages must be consistent within the region that the services are being provided. Interested vendors may request an “Example Request for

Prevailing Wages” from the Department of Labor Standards by visiting their website (http://www.mass.gov/ lwd/labor-standards/prevailing-wage-program/ ) and clicking on “Example Request for Prevailing Wages”, then “Continue without registering” and entering the details of the project.

Responding vendors may use the rates they find using the above instructions in formulating their response. However, these will not represent an “official” wage sheet, as only eligible entities (state agencies, towns/cities, etc.) can request an official rate sheet. Wage sheets will be provided by DCR to the contractor as the official wage rate sheet at the time and agreement for services, if any, is executed.

If, at the discretion of DCR, a contract renewal for time is enacted under the terms of this statement of work, DCR a new wage sheet will be provided at that time.

PRICING STRUCTURE: DCR is responsible for encumbering sufficient funds for costs associated with the project in accordance with

Comptroller policies.

PAYMENT TERMS: Pursuant to state finance law and the terms of the contract, payments cannot be made until deliverables are received and accepted by DCR.

Prompt Payment Discount (PPD): Vendors are encouraged to list a Prompt Pay Discount in their response or payment of invoices will not be made in less than 45 days from the receipt of an invoice. Discounts must be entered into the state accounting system as a percentage off the total payment and may not be taken as credits or other reductions. Timely review and turnaround of deliverables are critical to meeting the project schedule, and all parties agree that they will use best efforts to expedite the review process.

STATEMENT OF WORK CHANGE ORDERS: Any additional work that may be required outside the scope of an executed Statement of

Work (SOW) will require the SOW to be amended prior to the start of performance of the additional work. It will be the responsibility of

Vendor project manager to maintain work within scope.

VENDOR RESPONSE REQUESTED: Each proposal should include a project narrative demonstrating the Bidder’s their understanding of the nature of the objectives of this RFR and how those objectives will be addressed. The narrative should provide the reader a clear and concise understanding of the project, informing the reader not previously familiar with any details of the project so they gain a general understanding of the purpose and goals the applicant seeks to achieve. Also include any existing relationships with state agencies in fulfilling similar goals. The response should be written in such a way that any technical information provided is clear to a general audience.

Responses must identify the components of the pricing structure, citing specific costs for materials, labor, overhead. Vendors are also reminded they are responsible for securing any permits necessary (local, state, federal) to ensure compliance with all appropriate regulations.

Respondents must provide a current insurance certificate validating sufficient coverage for liability, workman’s compensation, and vehicle coverage. Additional insurance to ensure the protection of DCR property for which the vendor may become responsible during the term of the project implementation may be negotiated if selected. Help is available from the Commbuys Help Desk at 617.720.3197.

Questions are Due by: N/A Answers to Questions will be submitted by: N/A

RFQ Responses are due by: March 21, 2025, 12 noon Estimated Award Date: March 28, 2025

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on (DCR Contract#) and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.pdf.

Help is available from the Commbuys Help Desk at 617.720.3197. Questions are Due by: N/A http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.pdf http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.pdf