MOUNTAIN HOME AIR FORCE BASE AIR BOSS_PWS .pdf

MOUNTAIN HOME AFB

AIR BOSS

PERFORMANCE WORK STATEMENT

15 December 2025

MOUNTAIN HOME AIR FORCE BASE AIR BOSS

PERFORMANCE WORK STATEMENT

15 Dec 25

1.0 Background

The Federal Aviation Administration (FAA) control point is a specified location where the event organizer, or a designated representative or an “Air Boss” manages the aviation event.

The control point must have a communications system with the capability necessary to control the aviation event and invited assembly of persons. In order to meet the control point requirement, the contractor shall provide all the necessary personnel, equipment, tools, materials, supervision and any other items and services necessary to provide and run an

Open House Control Point with Air Boss services from 14-18 May 2026.

2.0 Scope

The contractor shall provide all the necessary personnel, equipment, tools, materials, supervision and any other items and services necessary to provide an Open House Control

Point with an Open House consultant, and air boss services for Mountain Home Air Force

Base (MHAFB) Open House 14-18 May 2026. Contractor shall arrive no later than 3:00 pm

MST on 14 May 2026. The Air Boss and associated services stated herein shall include the services of one (1) a Recognized Air Boss (Multiple Venue) (RAB/MV) qualification and two

(2) be in good standing with the International Council of Air Shows (ICAS).

3.0 Performance Requirement

3.1. Air Boss/ Consultant Services: The Air Boss shall be responsible for developing an operational plan for aircraft movement (ground and air). The Air Boss shall be the designated person in charge for all airfield operations in normal operations. During Air

Show operations, the Air Boss will be in charge of all movements, both air and ground, that will take place within the aerobatic box or on the hot ramp. The Air Boss shall provide all above services at MHAFB, provided weather and site conditions permit. In consultation with the Airshow team, the Air Boss shall be responsible for developing, preparing, finalizing and shall have oversight of the Open House rehearsal schedule and final Open House Schedule. The Air Boss shall attend either in person or virtually all required Airshow meetings with MHAFB Open House staff after the award of the contract. All meetings in person shall occur at no additional cost to the Government. The cost of designated site visit(s) for the open house shall be factored into the overall cost of the contractor’s price proposal. At a minimum, meetings will be held monthly. The Air

Boss may be required to attend additional meetings outside of the monthly meetings and shall do so virtually. The Air Boss shall be on site for Final Review, once the Final

Review date is set, and for the actual Open House event. Additionally, the Air boss shall be available to support media coverage of the MHAFB 2026 Open House/Airshow. The

Final Review and required meeting times and dates are to be determined by the

Government and will be provided at a later date.

3.2. Air Boss/ Consultant Services, Education, Certification and Experience

Requirements: The Contractor shall provide all the necessary personnel, equipment, tools, materials, supervision and any other items and services necessary to provide and serve as the Air Boss and consultant on matters that will ensure a successful, seamless and safe Airshow/Open House. The Air Boss shall be a Recognized Air Boss (Multiple

Venues) (RAB/MV). An RAB/MV is an air boss who is recognized by a Recognized

Industry Organization (RIO) in accordance with the RIO’s approved Air Boss

Recognition Program (ABRP) and has received a Letter of Authorization (LOA) from the

FAA to conduct air boss operations at multiple complex air shows. The name and location of each venue must be clearly listed on the LOA. The Air Boss shall be responsible for assessing and identifying airspace and operational safety concerns and developing corresponding safety measures for MHAFB’s unique airfield layout and facilities.

3.2.1 The contractor shall possess the following education, certification, and experience stated herein, but not limited to, the stipulations laid out in the most current version of the Air Boss Recognition Program Manual.

3.2.1.1 The contractor shall provide proof of all other certifications not stated herein but required by the FAA to run and manage an airshow.

3.2.1.2 Provide FAA recognized and issued LOA for the following:

3.2.1.2.1 The contractor shall be Recognized Air Boss (Multiple

Venues) (RAB/MV).

3.2.2 Air Boss/ Consultant Services Scope of Responsibilities: As an Air Boss, the contractor shall do the following in consultation with the Open House staff members and be responsible for:

3.2.2.1 Being a subject-matter expert for non-standard air operations.

3.2.2.2 Creation/submission of Open House waivers, including but not limited to FAA 7711-2.

3.2.2.3 Creation/submission of parachute authorization request.

3.2.2.4 Creation/submission of T.F.R. request.

3.2.2.5 Creation/dissemination of NOTAMS.

3.2.2.6 Management regarding Open House layout and required markings.

3.2.2.7 The generation of all 8900.1 §3-144(C) (4) (b) required documents, as needed.

3.2.2.8 Advising management regarding the mixture of civilian and military demonstrations/performers.

3.2.2.9 Conducting pre-show coordination with C.F.R., TRACON/tower, FAA IIC, and narrators.

3.2.2.10 Preparing and conducting pre-show R.O.E. briefing for incident/ accidents.

3.2.2.11 Reviewing aircraft and aircrews in attendance as to capability and compatibility.

3.2.2.12 Preparing or review previously prepared flight sequence schedules with the principal concern of safety as well as the best entertainment presentation sequence.

3.2.2.13 Generating and conduct a detailed Safety and Flight Sequence briefing each morning prior to the opening act.

3.2.2.14 Ensuring all participants are present and sign the Air Show

Waiver (no signature, no participation).

3.2.2.15 Controlling flying activities and other events forward of the crowd line.

3.2.2.16 Providing all advisory services [e.g., real-time weather] to Open

House participants.

3.2.2.17 Consulting as needed, with Base Operations and Base

commanders, as well as any media relations, deemed necessary for the event's execution.

3.2.2.18 Debriefing each day's activities.

3.2.2.19 Coordinating and consult with Air Ops Director and Ground Ops

Director on needed matters.

3.2.2.20 Consulting on matters concerning total Airspace Management.

3.2.2.21 Coordinating with narrator to communicate schedule of events and announcements to the crowd during the show.

4.0 General Requirement

4.1. Government Furnished Property and Services

4.1.1 Lodging: The Contractor will not include a fee for Lodging. The

Government will provide double-occupancy, non-smoking rooms for Contractor personnel from 14-18 May 2026. The Contractor will submit the number of rooms required in their official quote. The Contractor and all individuals/Sub-

Contractors assisting the Contractor in the execution of work stated in this SOW and subsequent contract shall be responsible for paying for all sundry items consumed. Upon check-in, a credit card for each room provided will be required to cover any sundry item costs or damages to the hotel.

4.1.2 Transportation: The Contractor shall not include a fee for ground transportation. If required, the Government will provide a rental vehicle from 14-

18 May 2026. The Contractor shall include in their quote a vehicle request

(quantity and type).

5.0 Compensation and Cancellation

Should the 2026 MHAFB Open House be postponed, abandoned, canceled, or otherwise prevented from occurring due to conditions outside the control of either party, including, but not limited to, national or military emergency, government shutdown, disaster, terrorism, or an act of God/force majeure, pandemic and or epidemic neither parties hereto shall be liable to the other for any expense incurred at the time of cancellation. If the Contractor has incurred costs at the time of cancellation, the Contractor shall be entitled to a compensation amount that is commensurate with the amount of work performed. The Contractor shall therefore provide substantiating documents to support costs incurred when invoicing. Negligence, equipment failure, sickness, and loss of employees/subcontractors do not create conditions outside the party's control and do not excuse performance. If the Contractor is onsite and ready to perform on the day of the event but cannot due to circumstances outside of the Contractor's control, the

Contractor will be paid 100% of the performance fee. If the Contractor fails to perform for any reason other than those stated above, the Contractor shall not be entitled to compensation of any type; to include 100% of the performance fee or a percentage thereof that is commensurate with the amount of non-performance.

6.0 Deposits

The Government will not pay any deposits. All costs will be inclusive and will be paid in one lump sum at the end of the performance. Payment will be made within 30 days of receipt of invoice, material inspection, and receiving report.

7.0 Donations

Air Force shows are free to the public and charge no admission. The Contractor shall not solicit donations as additional compensation from the public. The Contractor may not display or present any signage or charge for an admission fee in any way, shape, or form to tour an aircraft or display. See AFM 10-1004 for further guidance.

8.0 Environmental Controls

8.1. Hazardous Material Inventory and Safety Data Sheets. SDS are required as specified in the latest version of Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the Contractor upon contract award to the

Hazardous Materials Program Manager (366 FW/A7IE) at 208-828-1684/6351 for a determination of whether or not a product is a HAZMAT and what additional requirements may be applicable/necessary. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation. The government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to Mountain Home

AFB or any property under the control of Mountain Home AFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in

Subpart C of 40 CFR, Part 261.

8.2. Material Storage and Use. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

8.3. Notification of Environmental Spills. If a spill occurs, the person discovering the spill will make every effort to stop the product flow (if possible), warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department will be notified IMMEDIATELY. Responsible units/activities will clean up small spills safety and within their capabilities to do so.

Generally, a spill of only a few gallons will recovered by the responsible unit/activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials will be packaged and staged for disposal in accordance with the installations hazardous waste procedures. Contact the Environmental Office (208-828-

6351) for guidance. The liability for the spill or release of such substances rests solely with the contractor and its agent.

8.4. Waste. Identify, label, handle, store, and dispose of hazardous waste or debris in accordance with federal, state, and local regulations. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations. If hazardous wastes are generated the contractor will be required to setup and maintain a hazardous waste accumulation point. All hazardous waste generated must be disposed of at a RCRA permitted treatment storage or disposal facility. Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on

Government property without written approval of the Contracting Officer and

Environmental. Consult with the Hazardous Waste Program Manager (366 FW/A7IE) at

208-828-1684/6351 prior to disposal of any waste.

8.5. Historic Preservation. MHAFB houses numerous historic properties (buildings, structures, objects, archaeological sites) managed in compliance with the National

Historic Preservation Act (NHPA), and its implementing regulations at 36 CFR 800. In order to avoid inadvertent adverse effects to historic properties, coordination with 366FW

A7IE Cultural Resources Manager, Ms. Noelle Shaver (828-8003/6351) is required prior to implementation.

9.0 Security, OPSEC, & Antiterrorism

9.1 Requirements: The contractor shall comply with all requirements and procedures

IAW AF FAR 5353.242-9000, Contractor Access to Air Force Installations included herein. All contract employees shall carry contractor photo identification at all times.

Contractor employees shall comply with any base security measures implemented at all times. This includes, but is not limited to, vehicle and goods searches and identification checks during times of increased security.

9.2 Operations Security: The contractor shall comply with 366 FW OPSEC requirements and countermeasures to protect critical information as defined in AFI 10-

701, Operations Security. Contractors shall receive unit-specific OPSEC training within

90 days of assignment to a contract. Training documentation must be completed by the respective unit OPSEC coordinator. The unit OPSEC personnel will provide guidance on protecting critical information, training materials and other instructions as needed. The contractor will comply with the 366 FW OPSEC Policy that imposes a 100% shred requirement of all government related paper products using NSA approved devices only.