Motorized Fire-Smoke Dampers Installation.pdf

IMPERIAL COUNTY DEPARTMENT

OF PUBLIC WORKS

MOTORIZED FIRE/SMOKE

DAMPERS INSTALLATION

REQUEST FOR QUOTATION

#27-0022

Point Of Contact:

Gabriela Loo

Imperial County Purchasing Department 1125 Main Street, El Centro, California 92243

(442)265-1866 procurement@co.imperial.ca.us

DUE DATE AND SUBMISSION REQUIREMENTS:

All required documents and bids are to be submitted via the

County of Imperial PlanetBids Vendor Portal:

https://vendors.planetbids.com/portal/64020/portal-home no later than 2:00PM on OCTOBER 29, 2026.

QUOTES MUST BE SUBMITTED BY THE SPECIFIED DATE AND TIME.

QUOTES WILL NOT BE CONSIDERED IF RECEIVED AFTER THE

DUE DATE AND TIME.

October 14, 2026

PURPOSE AND BACKGROUND

The Imperial County Department of Public Works is requesting quotations for the installation of three (3) 120V motorized fire/smoke dampers at the Information & Technology Services server room located at 940 Main Street Suite 201, El Centro, California 92243.

I. SCOPE OF WORK

The scope of work is for the construction services that consist of but not limit to:

• Removal/Demolition o Safely disconnect and remove the existing dampers.

o Properly handle and dispose of the removed equipment and associated materials in accordance with applicable regulations.

o Protect adjacent building finishes, equipment, furnishings, and occupied areas during demolition and removal.

• Furnish and Install New dampers o Furnish and install three (3) 120V Motorized square fire/smoke dampers suitable for the existing application.

o Provide all necessary materials, accessories, fittings, supports, connections, and incidental components required for complete and operational installation.

o Connect the new dampers to the existing electrical, and HVAC systems as applicable.

o Verify proper operation and performance of the new equipment.

• Ductwork Modifications o Modify existing ductwork as necessary to properly accommodate and connect the new dampers to the existing duct system.

o Provide all required transitions, fittings, supports, seals, and insulation associated with the ductwork modifications.

o Ensure ductwork modifications are properly sealed and insulated and do not adversely affect system performance.

o Verify that the complete duct system provides proper airflow.

• Testing and Commissioning o Start up and test the new dampers and associated controls.

o Verify proper heating/cooling operation, airflow, and system performance.

o Correct any deficiencies identified during testing.

o Leave the HVAC system clean, fully operational, and ready for use upon completion.

• Site Protection and Cleanup o Maintain a clean and safe work area throughout the project.

o Protect occupied areas and surroundings finishes from dust, debris, and damage.

o Remove all construction debris, discarded materials, and equipment from the site upon completion.

o Restore affected areas to their original condition.

(See Exhibit K: Plans and Specifications for References)

The project will need to be completed within ten (10) working days after the award of the project.

Scope of Work is to provide all labor, materials, equipment, and perform all operations as required work, as indicated in construction documents, specified herein, or reasonably required to complete the work.

The CONTRACTOR shall perform the work as herein defined, and shall provide all labor, materials, tools, utility services and transportation to complete in a workman like manner all the work required in connection with the following titled project:

Imperial County Department of Public Works Motorized Fire/Smoke Dampers Installation

In addition, to all other conditions and requirements, CONTRACTOR agrees to execute and comply with the requirements and conditions set forth in the attached Exhibits A through K.

II. CALENDAR OF EVENTS

EVENT DATE

PRE-BID WALKTHROUGH OCTOBER 20, 2026 @ 9:00AM

DEADLINE FOR PROPOSER QUESTIONS OCTOBER 21, 2026 @ 5:00PM

DEADLINE FOR QUESTION RESPONSES OCTOBER 22, 2026 @ 5:00PM

DEADLINE TO SUBMIT QUOTATIONS OCTOBER 29, 2026 @ 2:00PM

III. PRE-BID WALKTHROUGH

A MANDATORY pre-bid walkthrough will be conducted prior to submission of a quotation.

Date: October 20, 2026 Time: 9:00am PST

Contact Person: Marcelo Cortes Senior Construction Projects Technician

Location: Information & Technical Services 940 Main Street Suite 201

El Centro, Ca 92243

NOTE: Contractors who do not attend the mandatory walkthrough will be deemed non-responsive.

IV. CONTRACTOR’S RESPONSIBILITIES

• Attendance at the Pre-Bid Walkthrough is MANDATORY. Any firm that does not attend the mandatory site visit shall not be eligible to submit a bid proposal.

• Contractors shall inspect the existing unit, ductwork, electrical connections, access conditions, and installation area during the walkthrough. Contractors shall verify existing conditions and dimensions necessary to provide a complete and accurate quotation.

• Before submitting a bid, ALL BIDDERS are required to examine the project site and fully inform themselves as to all existing site conditions and limitations. The quotation shall include the cost of all items necessary for the construction of the Project. Bidder shall not receive any additional compensation for costs resulting from conditions that Bidder could have discovered with due diligence prior to submitting a bid.

• Any questions presented at the Pre-Bid Walkthrough must be submitted on or before October

21, 2026, at 5:00pm. via the County of Imperial PlanetBids Portal:

• Upon request by the County Purchasing Agent the CONTRACTOR shall be required to submit proof of the following documents to the County Purchasing Agent prior to being awarded this project proposal:

o Exhibit E: Performance Bond o Exhibit F: Payment Bond

V. QUOTATION & DOCUMENT REQUIREMENTS

The quotations shall include the following:

• Exhibit A: Non-Collusion Affidavit

• Exhibit B: Designation of Subcontractors

• Exhibit C: Public Contract Code Section 10162 Questionnaire

• Exhibit D: Contractors Certificate Regarding Workers Compensation

• Exhibit G: Minimum Insurance Amounts and Certificates of Insurance

• Exhibit H: Bid Form

• DIR #

• Business License

• C-20 License (Warm-Air Heating, Ventilation, and Air-Conditioning Systems)

NOTE: “Prevailing Wage Rates” must be complied with as defined under the California Labor Code.

VI. QUOTATIONS DUE

Quotations shall be submitted through the County of Imperial PlanetBids Vendor Portal:

no later than the date and time specified by the County of Imperial Purchasing Department located at 1125 Main Street, El Centro, California 92243.

VII. REJECTION OF QUOTATIONS

The County of Imperial reserved the right to reject any or all quotes, or to waive any irregularities or informalities in any quotes pursuant to Public Contract Code, Section 20150.9. The award of the project, if made by the County of Imperial, will be the lowest responsible contractor.

VIII. CONTACT PERSON

Any questions regarding this project shall be addressed to Gabriela Loo, Purchasing Supervisor, with the County of Imperial Purchasing Department by e-mail at procurement@co.imperial.ca.us, no later than 2:00pm on October 29, 2026.

IX. GENERAL NOTES

• All equipment differing from the specific equipment noted shall be equal or better.

• Remove all debris from job site.

• All work will meet all current state, federal and local building codes and comply with manufacturer’s recommendations.

• The contractor’s quote shall include all charges, including labor (inclusive of prevailing wages), materials, taxes, shipping, insurance, and bonds (if applicable).

• The Contractor shall possess a California Contractor’s license, C-20 License(Warm-Air

Heating, Ventilation, and Air-Conditioning Systems) Class at the time the contract is awarded.

• Contractor shall warrant all workmanship for a period of one (1) year from the date of completion in accordance with California Civil Code Section 900 et seq. (Contractor’s Warranty).

• Any defects in materials or workmanship shall be corrected at no additional cost to the

COUNTY.

The Contractor shall have 10 working days to substantially complete the project.

X. ATTACHMENTS

Exhibit A: Non-Collusion Affidavit Exhibit B: Designation of Subcontractors Exhibit C: Public Contract Code Section 10162 Questionnaire Exhibit D: Contractors Certificate Regarding Workers Compensation Exhibit E: Performance Bond Exhibit F: Payment Bond Exhibit G: Minimum Insurance Amounts and Certificates of Insurance Exhibit H: Bid Form Exhibit I: General Conditions Exhibit J: Sales Tax Conditions Exhibit K: Plans and Specifications