ENGINEERING

INVITATION FOR BID #27-18-CROWN

MOTORIZED TELESCOPING SEATING SYSTEM FOR CROWN COLISEUM

Date of Issue: October 8, 2026

Urged and Cautioned Site Visit: Tuesday, October 13, 2026 at 1:30 PM

Questions Due Date: Thursday, October 15, 2026 at 12:00 PM

Bid Due Date: Monday, October 26, 2026 at 2:00 PM

Direct all inquiries concerning this IFB to:

Sophia Pate

Purchasing Manager

Email: CumberlandPurchasing@cumberlandcountync.gov

Phone: 910-678-7743

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Table of Contents

1.0 PURPOSE AND BACKGROUND

2.0 BID INSTRUCTIONS & REQUIREMENTS

2.1 INVITATION FOR BID DOCUMENT

2.2 BID SUBMITTAL

2.3 BID QUESTIONS

2.4 URGED AND CAUTIONED SITE VISIT

2.5 IFB TERMS & CONDITIONS

3.0 NOTICES TO VENDOR

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY

3.2 BID COMPLIANCE

3.3 BID EVALUATION PROCESS

3.4 METHOD OF AWARD

4.0 SCOPE OF WORK & VENDOR’S BID CONTENT REQUIREMENTS

4.1 SCOPE OF WORK & SPECIFICATIONS

A. PROJECT SCOPE & OVERVIEW

B. REGULATORY AND CODE COMPLIANCE

C. PRE-APPROVED TIER-1 MANUFACTURERS & MODELS

D. MATERIAL AND STRUCTURAL STANDARDS

E. MOTORIZATION & ELECTRICAL INTEGRATION

F. CHAIR AND SEATING CRITERIA

G. DEMOLITION, INSTALLATION & TESTING

H. SYSTEM WARRANTY

I. COLISEUM FLOOR PROTECTIONS & LIABILITY

J. PROJECT MILESTONES

K. CRITICAL VENUE BLACKOUT PERIODS & FACILITY COORDINATION

4.2 VENDOR’S BID REQUIREMENTS

A. MANDATORY PRE-BID SUBMITTALS (REQUIRED WITH BID RESPONSE)

B. POST-AWARD SUBMITTALS (REQUIRED PRIOR TO FABRICATION)

C. COST

D. REFERENCES

5.0 CONTRACT TERMS AND CONDITIONS

5.1 IRAN DIVESTMENT ACT

5.2 E-VERIFY

Bid Number: IFB #27-18-CROWN Motorized Telescoping Seating System for Crown Coliseum

5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL

5.4 CONTRACT CHANGES

5.5 CONTRACT TERM

5.6 PRICING

5.7 ADDITIONAL QUANTITIES

5.8 INVOICES

5.8 PAYMENT TERMS

5.9 APPROPRIATION OF FUNDS

5.10 FINANCIAL STABILITY

5.11 INSURANCE:

5.12 GENERAL INDEMNITY

5.13 ENTIRE CONTRACT

5.14 CONTRACT CANCELLATION

5.15 LAWS AND ORDINANCES

5.16 COMPLIANCE WITH LAWS

5.17 CONTRACTOR REPRESENTATIONS

ATTACHMENT A: INSTRUCTIONS TO VENDORS

ATTACHMENT B: EXECUTION OF BID

ATTACHMENT C: CERTIFICATION OF FINANCIAL CONDITION

1.0 PURPOSE AND BACKGROUND

The telescoping seats at the Cumberland County Crown Coliseum need to be replaced. This IFB includes the demolition and disassembly of the existing telescoping bleachers and chairs and the purchase, turnkey engineering and installation, and electrical and integration of a motorized, multi-tiered telescoping seating system.

2.0 BID INSTRUCTIONS & REQUIREMENTS

2.1 INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award. All attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.

By submitting a bid, the vendor agrees to meet all stated requirements in this section as well as any other specifications, requirements and terms and conditions stated in this IFB. If a vendor is unclear about a requirement or specification or believes a change to a requirement would allow for the County to receive a better bid, the vendor is urged and cautioned to submit these items in the form of a question during the question and answer period in accordance with Section 2.3.

Vendors shall populate all attachments of this IFB that require the vendor to provide information and include an authorized signature where requested. Failure to include required documents and/or signatures, where requested, will result in rejection of submitted bids.

2.2 BID SUBMITTAL

Bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the address indicated in the table below.

Mailing address for delivery of bid via US Postal Service

Office address of delivery by any other method (special delivery, overnight, or any other carrier)

BID TITLE:

IFB #27-18-CROWN Motorized Telescoping Seating

System for Crown Coliseum

Cumberland County Purchasing Office Attn: Purchasing Manager

PO Box 1829 Fayetteville, NC 28302

BID TITLE:

IFB #27-18-CROWN Motorized Telescoping Seating

System for Crown Coliseum

Cumberland County Purchasing Office Attn: Purchasing Manager

117 Dick Street 4th Floor, Room 451

Fayetteville, NC 28301

IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above on or before 2:00 PM as per the clock in the Purchasing Office of the Finance Department on Monday, October 26, 2026, regardless of the method of delivery. All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier or other delivery service is entirely on the vendor. It is the sole responsibility of the vendor to have the bid to the County department specified by the specified time and date of opening. Any bid received after the bid submission deadline will be rejected. Public bid opening will be held at 2:00 PM, as per the clock in the Purchasing Office of the Finance Department on Monday, October 26, 2026, at 117 Dick Street, 4th Floor, Room 451, Fayetteville, NC 28301.

a) Submit one (1) signed, original executed bid response and one (1) electronic copy on a flash drive.

b) Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the IFB number; and

(3) the due date. Address the package(s) for delivery as shown in the table above. Bids will be subject to rejection unless submitted with the information above included on the outside of the sealed bid package.

c) The electronic copy of your bid must be provided on a flash drive. The files shall NOT be password protected, shall be in .PDF or .XLS format, and shall be capable of being copied to other media including readable in Microsoft Word and/or Microsoft Excel.

All bid addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx . Vendors who submit a notice of intent to bid to CumberlandPurchasing@cumberlandcountync.gov will receive addendums by email.

2.3 BID QUESTIONS

Written questions shall be e-mailed to CumberlandPurchasing@cumberlandcountync.gov by 12:00 PM EST on Thursday, October 15, 2026. Vendors should enter “IFB #27-18-CROWN Motorized Telescoping Seating System for Crown Coliseum: Questions” as the subject for the e-mail. Questions will not be answered by phone. Question submittals should include a reference to the applicable IFB section.

Questions received prior to the submission deadline date, the County’s response, and any additional terms deemed necessary by the County will be posted in the form of an addendum to the Cumberland County Vendor Self Service Site, https://ccmunis.co.cumberland.nc.us/vss/Vendors/default.aspx and shall become an Addendum to this IFB. Vendors who submit an intent to bid will receive addendums by e-mail. Vendors shall rely only on written material contained in an Addendum to this IFB. Vendors should not contact any other County employees, besides those listed above, during the bid process. Vendors who contact any other County employees may be disqualified.

Any questions considered minute in nature or that point to an error in the IFB or that the County determines will produce information required in order for all vendors to submit a responsible bid, may be answered at the County’s discretion after the specified date and time. Such questions that are received after the deadline are not guaranteed to be answered and if the questions qualify as “minute in nature” shall be determined at the sole discretion of the County.

2.4 URGED AND CAUTIONED SITE VISIT

Urged and Cautioned Site Visit Date: Tuesday, October 13, 2026 Time: 1:30 PM Eastern Time Location: 1960 Coliseum Drive Fayetteville, NC 28306 Meet at the Loading Dock Contact #: 910-580-0771

Instructions: Vendor representatives are URGED and CAUTIONED to visit the site and apprise themselves of the conditions and requirements which will affect the performance of the work called for by this Invitation for Bid. A non-mandatory site visit is scheduled for Tuesday, October 13, 2026 at 1:30 PM Eastern Time at 1960 Coliseum Drive, Fayetteville, NC 28306, meet at the Loading Dock.

Vendor is cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Invitation for Bid must be confirmed by written addendum before it can be considered to be a part of this bid.

2.5 IFB TERMS & CONDITIONS

It shall be the vendor’s responsibility to read the instructions, the County’s terms and conditions, all relevant exhibits and attachments, and any other components made a part of this IFB, and comply with all requirements and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this IFB.

Questions, issues, or exceptions regarding any term, condition, or other component within this IFB, must be submitted as questions in accordance with the instructions in Section 2.3 BID QUESTIONS. Vendor’s bid shall constitute a firm offer.

If a vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during the question period, in accordance with the instructions in this IFB, about whether specific language proposed as a modification is acceptable to or will be considered by the County. It is the County’s sole discretion to accept or reject requested modifications and/or exceptions.

3.0 NOTICES TO VENDOR

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY

PROHIBITED COMMUNICATION: Each vendor submitting a bid, including its representatives, subcontractors, and suppliers, is prohibited from having any communication with any employees or members of the board of commissioners of the County except those employees of the County’s Finance Department as designated in this IFB. A vendor who does not comply with this provision may be disqualified from award of a contract.

!IMPORTANT INFORMATION! CONFIDENTIAL INFORMATION: The bid must not contain any information marked as “confidential” or as a “trade secret” or in any other manner as to indicate that it is information protected by the Trade Secrets Protection Act ( the “Act”) as set out in Article 24 of Chapter 66 of the North Carolina General Statutes, unless the vendor has noticed the County Finance Department of its intent to designate any information in the bid as such and received permission from the County Finance Department to do so in writing. Vendor’s notice to the County Finance Department must be in writing and must describe the information for which confidentiality is requested and explain how the information is a “trade secret” as defined in G.S. § 66-152(3). If the County Finance Department determines the information for which confidentiality is requested is a “trade secret” covered by the Act, it will notify the vendor how to mark the information in the bid and will identify the measures that County will take to protect the confidentiality of the information. Vendor’s submission of a bid after receipt of this notice from the County Finance Department shall be deemed to be acceptance of the County Finance Department’s statement of how it will maintain confidentiality. If the County Finance Department determines the information for which confidentiality is requested is not a “trade secret” covered by the Act, it will notify vendor of that determination. Any bid marked with any information as “confidential” or as a “trade secret” or in any other manner as to indicate that it is information protected by the Act in violation of this section shall be regarded as not responsive to the invitation for bid and shall not be considered.

3.2 BID COMPLIANCE

It is in the best interest of vendors to submit bids that are clear, concise, and easily understood. Bids should provide information essential for a straightforward and concise description of vendor capabilities to satisfy the requirements of the IFB specifications.

Vendor may include any optional data not provided for elsewhere and considered to be pertinent to this bid as an addendum.

Vendors are urged and cautioned to read the IFB completely through as noncompliance with requirements may result in bid rejection. Section 4.0 requirements and request for information must be in the same order with the same titles as listed in Section 4.0. Vendor bids should be easy to follow and all sections should be easily identified.

The specifications included in this package describe the services that the County feels are necessary to meet the performance requirements of this IFB, and shall be considered the minimum standards expected of the Bidder. However, the specifications are not intended to exclude potential bidders.

If the vendor is unable to meet any of the specifications as outlined therein, vendors are advised to submit questions and concerns regarding the specifications during the question and answer period described in Section 2.3.

If the vendor does not indicate or submit questions or concerns regarding the specifications, the County shall assume it is able to fully comply with these specifications. The County shall be the sole and final judge of compliance with all specifications.

The County further reserves the right to determine the acceptability or unacceptability of any and all alternatives or deviations.

3.3 BID EVALUATION PROCESS

The County shall review all responses to this IFB to confirm that they meet the specifications and requirements of the IFB. The County shall not be required to hold interviews; however, depending on the number of responses and the information contained in the responses, the County may decide to conduct interviews with firms of its choice. The County reserves the right to request clarification of information submitted.

The County reserves the right to request clarification of information submitted.

The County reserves the right to reject any and all bids.

3.4 METHOD OF AWARD

IFB will be awarded based on lowest responsive, responsible bidder method of award.

The County reserves the right to make separate awards to different vendors, to not award, or to cancel this IFB in its entirety without awarding a contract, if it is considered to be most advantageous to the County to do so.

The County reserves the right to reject all original offers and request one or more of the vendors submitting bids within a competitive range to submit a best and final offer (BAFO), based on discussions and negotiations with the County, if the initial responses to the IFB have been evaluated and determined to be unsatisfactory.

4.0 SCOPE OF WORK & VENDOR’S BID CONTENT REQUIREMENTS

4.1 SCOPE OF WORK & SPECIFICATIONS

The telescoping seats at the Cumberland County Crown Coliseum need to be replaced. This IFB includes the demolition and disassembly of the existing telescoping bleachers and chairs and the purchase, turnkey engineering and installation, and electrical and integration of a motorized, multi-tiered telescoping seating system.

A. PROJECT SCOPE & OVERVIEW

1. Demolition and Disassembly: Complete turnkey removal, structural teardown, and environmentally responsible off-site logistics/disposal of the existing five (5) sections of lower-bowl telescoping gym-style bleachers and chairs. Vendor assumes full ownership of scrap material and must provide a certificate of sustainable metals-recycling.

2. Turnkey Engineering and Installation: Complete design, precision manufacturing, freight delivery, secure floor-anchoring, and certified structural verification of a premium, motorized, multi-tiered, forward-folding upholstered individual chair telescoping system operating over a multi-use concrete coliseum floor slab.

3. Electrical and Integration: Provision of integral system power distribution, clean internal control wiring, heavy-duty wireless and pendant push-button operational controllers, and failsafe electronic safety interlocks.

B. REGULATORY AND CODE COMPLIANCE

Building Codes: The telescoping system must be fully engineered, stamped by a licensed North Carolina Professional Engineer (PE), and installed to meet or exceed all applicable building codes, including local standards, IBC, NFPA 102, and the State of North Carolina Building and Electrical Codes.

Americans with Disabilities Act (ADA): Full compliance with ADA Standards for Accessible Design.

System layout must explicitly incorporate standalone accessible seating platforms, integrated flexible wheelchair cutouts, and dedicated companion seating configurations that seamlessly interface with standard rows.

C. PRE-APPROVED TIER-1 MANUFACTURERS & MODELS

To establish a strict engineering, material, and aesthetic baseline—and to guarantee a fair, competitive "apples-to-apples" bidding landscape—all bids must base pricing strictly on the following forward-folding or nose-mount upholstered individual folding chair product lines. No basic bench bleachers or plain polymer shell modules will be accepted. Accepted manufacturers and models are listed below:

Hussey Seating Company: Quattro Telescopic Series or Metro Series

Irwin Seating Company: Integra Series or Prestige Series

Interkal LLC: Odyssey Series, Aura Series, or Vision Series

Note: Alternative manufacturers or models must request formal approval via written Addendum by the Questions Due Date and Time (12:00 PM EST on Thursday, October 15, 2026). Approval is at the sole discretion of the Venue Owner and Oak View Group.

D. MATERIAL AND STRUCTURAL STANDARDS

Understructure Framework: Heavy-duty, high-tensile structural steel shapes (ASTM A500 Grade B or C).

Standard structural cross-bracing and engineering geometry must restrict lateral sway during capacity athletic events to absolute zero deflection.

Corrosion Resistance: To protect against high-humidity microclimate cycles rising from underlying arena ice sheet systems, all structural steel frames, wheel-tracks, fasteners, and connection hardware must feature factory-applied chemical-resistant finishes.

Wheel and Tracking System: Non-marring, heavy-duty polyurethane wheels equipped with dual internal sealed ball bearings. Tracking mechanisms must deploy linearly and flawlessly without ever scuffing, scraping, or tracking black rubber deposits onto the underlying concrete coliseum floor slab.

Premium Decking Construction: To ensure long-term durability and eliminate structural deterioration from liquid spills or humidity, the system must utilize an all-aluminum decking system. Decks, risers, and row steps must be constructed from extruded or formed structural aluminum panels featuring a high-durability, engineered slip-resistant textured aluminum surface. No exposed raw wood, structural plywood, or thin thermoformed plastic-sheet overwraps are permitted anywhere on the platform deck.

E. MOTORIZATION & ELECTRICAL INTEGRATION

Friction Power Drives: System operation must utilize built-in, continuous-duty electric gear motors acting directly on high-traction rubber drive rollers to ensure uniform, parallel tracking during extension and retraction sequences.

Control Infrastructure: Provision of a flexible dual-control system including a heavy-duty, multi-button pendant controller with an armored umbilical cord, alongside an encoded multi-channel wireless remote controller.

Safety Interlocks: Integrated automatic micro-switch travel tolerances, physical frame tracking sensors, and a minimum of two (2) prominent, manual electronic safety emergency-stop triggers to arrest system movement instantly upon obstruction contact.

F. CHAIR AND SEATING CRITERIA

1. Chair Construction & Ergonomics Seating must consist of individual folding chairs featuring an automatic, quiet, gravity-assisted counter-balanced seat return mechanism that ensures clear row passageways when unoccupied. Chair bodies must be constructed of high-density, impact-resistant blow-molded or injection-molded UV-stabilized High-Density Polyethylene (HDPE) outer protective shells.

2. Premium Upholstery & Cushioning Baseline To eliminate product tier discrepancies during bidding, the "Base Bid" must include high-quality, professional arena upholstery on all chair backs and seat cushions. Foam cushions must consist of high-density, molded polyurethane foam. Bidding fabric must meet or exceed the following performance metrics:

Durability: Minimum 100,000 double-rubs utilizing the Wyzenbeek Method (ASTM D4157).

Treatment: Factory-applied stain-repellent, liquid barrier, and moisture-wicking technology.

Color Selection: The final fabric color will be selected post-award by the Venue Owner from the manufacturer's complete standard color line. All standard color lines must be included in the vendor's base pricing without upcharges.

3. Armrests & Accessories Every individual seat must be equipped with a dedicated armrest. Shared center armrests are prohibited.

Intermediate and end armrests must be designed to swing out of the way or fold compactly when the platform is retracted. Integrated cupholders must be molded directly into every armrest structure, requiring a minimum chair spacing width of 20 inches to comfortably maintain OVG crowd-comfort parameters.

4. Identification Assets & Aisles Each seat must feature a flush-mounted, tamper-resistant aluminum seat number plate centered on the top front edge of the seat cushion. Each row end must feature a matching, prominent aluminum row letter plate. Aisles must integrate mid-steps with high-contrast, slip-resistant safety nosing. Open ends of the telescoping system must feature self-storing or fast-disconnect steel safety guardrails finished in an industrial semi-gloss black powder coating.

G. DEMOLITION, INSTALLATION & TESTING

Logistical Demolition Mapping: The vendor handles all labor, lifting rigging, transport, and disposal sorting required to remove existing hardware cleanly without disrupting active facility operations.

Sub-Floor Preparation: Vendor must thoroughly vacuum, pressure-clean, and inspect all underlying anchors, concrete expansion joints, and concrete tracking paths to remove debris prior to installing new structural components.

Precision Fitting & Anchoring: All framework framing lines must be aligned perfectly plumb, level, and true. Platforms must be anchored using structural, professional-grade epoxied concrete anchors, strictly honoring specified physical floor expansion allowances.

Certified Load Verification: Conduct rigorous cycle performance field tests simulating full structural dead loads and lateral dynamic forces mimicking active, highly energetic arena crowds.

Operational Cycle Testing: Execute a minimum of ten (10) consecutive, flawless expansion and closure sequences on every motorized bank to verify micro-switch tolerances, framework tracking, and safety sensor limits.

Staff Operational Training: Provide comprehensive, hands-on instructional field training for Oak View Group venue operators and facility maintenance staff. Deliver three (3) complete, factory-bound Operation & Maintenance (O&M) manuals along with high-resolution digital schematics and wiring diagrams.

H. SYSTEM WARRANTY

The Vendor must provide a comprehensive, non-prorated, single-source factory warranty commencing directly from the formal date of Substantial Completion. All replacement parts, corrective repairs, transport, and associated field labor during the warranty terms shall be provided at zero additional cost to the Venue Owner or Oak View Group:

Structural Integrity Warranty (10 Years): Covering all structural steel columns, understructure framework components, welds, mechanical linkages, and aluminum deck panels against structural failure, excessive deflection, or permanent metal deformation under capacity crowd loads.

Electrical & Motorization Warranty (3 Years): Covering all continuous-duty electric gear motors, friction power drive rollers, wireless and pendant control modules, internal wiring harness bundles, and safety interlock micro-switches.

Seating & Component Warranty (5 Years): Covering individual HDPE folding chairs, foam cushions, upholstery fabrics, gravity counter-balance mechanisms, row-lettering/seat-number assets, and aisle safety guardrails against cracking, color fading, splitting, or mechanical return failure.

I. COLISEUM FLOOR PROTECTIONS & LIABILITY

Because this motorized telescoping system operates directly over a specialized, high-performance concrete coliseum floor slab containing underlying refrigeration ice sheet piping systems, asset protection is of paramount importance to this contract:

Pre-Installation Mapping: The Vendor and Venue Management shall co-inspect and map all pre-existing floor conditions, micro-cracks, and expansion joint states prior to bringing demolition machinery onto the floor.

Damage Liability: The Vendor assumes 100% financial liability for any structural cracking, deep gouging, spalling, or surface marring of the concrete floor slab caused by demolition equipment, tracking systems, or wheel load concentrations during installation and cycle testing.

Mandatory Remediation: Any floor surface damage caused by the Vendor's operations must be repaired using industry-approved structural epoxy compounds and polished perfectly flat to the absolute satisfaction of the Venue Owner. All remediation will be at the Vendor's sole expense, without causing delays to project milestones.

J. PROJECT MILESTONES

The selected Vendor must commit to a rigid execution timeline from the date of contract award. Milestone achievements are defined as follows:

Milestone 1 — Engineering Submission: Complete post-award engineering shop drawings, concrete track anchor profiles, and certified seating yield layouts must be submitted for Venue Owner approval within twenty-one (21) calendar days from the formal Notice to Proceed (NTP).

Milestone 2 — Manufacturing Window: Production and factory testing of all synchronized motorized frames, aluminum decking profiles, and upholstered chair modules must be finalized, packed, and ready for transit within ninety (90) calendar days from the approval date of the shop drawings.

Milestone 3 — Demolition & Site Prep: On-site teardown, sorting, metals-recycling extraction, and high-pressure concrete cleaning of the underlying sub-floor slab must be 100% complete within seven (7) calendar days of field mobilization.

Milestone 4 — Mechanical & Structural Assembly: Complete structural framing installation, epoxied anchoring sequences, and slip-resistant aluminum decking integration must be finalized within fourteen (14) calendar days from the conclusion of Milestone 3.

Milestone 5 — Commissioning & Substantial Completion: Execution of all ten (10) consecutive automated cycle tests, structural dead-load verifications, safety micro-switch triggers, and full facility staff hands-on operational training must be signed off within seven (7) calendar days from the conclusion of Milestone 4.

K. CRITICAL VENUE BLACKOUT PERIODS & FACILITY COORDINATION

Continuous Operations: Because the arena hosts ongoing ticketed dynamic entertainment events, community bookings, and underlying ice maintenance cycles, the Vendor must strictly coordinate all structural delivery and field labor schedules with Venue Management.

Non-Interference: No site fabrication, forklift operation, heavy rigging, or anchor drilling may occur during designated venue blackout periods.

Site Protection: During any intermediate blackout event windows where partial work has commenced, the Vendor is required to clear all egress aisles, pull back tools, and secure all temporary framing blocks to ensure 100% public safety and zero aesthetic impact on venue operations.

4.2 VENDOR’S BID REQUIREMENTS

The vendor’s bid must include the required information below. Bids shall be tabbed, using the titles identified in this section, to identify the required information. Tabs must be in the same order as listed below. Failure to submit this information may render its bid non-responsive. Vendors are urged and cautioned to read the notices in Section 3.1.

Noncompliance with the confidentiality requirements will result in a bid being considered nonresponsive.

A. MANDATORY PRE-BID SUBMITTALS (REQUIRED WITH BID RESPONSE)

To prevent blind pricing, bidding discrepancies, or unapproved baseline substitutions, all vendors must submit the following items in their physical bid package. Bids lacking these metrics will be disqualified instantly as non-responsive:

A quote that includes the full scope of work and specifications stated in Section 4.1.

A comprehensive list of all equipment being offered, explicitly stating the manufacturer, model number, part number, and a detailed technical specification for each item.

Shipping/Delivery: Quote must include shipping/delivery to the Crown Coliseum, 1960 Coliseum Dr., Fayetteville, NC 28306.

Lead Time: Bid response must include estimated lead times for all items.

The Execution of Bid (Attachment B) and Certification of Financial Condition (Attachment C) must be completed, signed and submitted with bids. Failure to complete these attachments shall result in rejection of bid.

Preliminary Schematic Layouts: Footprint drawings displaying the system in fully extended, partially truncated, and completely nested/stored positions relative to fixed architectural walls.

Certified Net Seating Yield: A guaranteed minimum seat count based on a standardized 20-inch minimum chair spacing allocation.

Sightline Engineering Profiles: Section layouts confirming focal point sightlines from every row matching the existing arena configuration.

Complete Model Specifications: Specific manufacturer product data sheets verifying the exact series, foam density, armrest dimensions, and mounting brackets being quoted.

Base Price Guarantee: Written confirmation that all standard manufacturer color catalogs (fabric, metal coatings, and plastic components) are accessible at zero financial upcharge.

B. POST-AWARD SUBMITTALS (REQUIRED PRIOR TO FABRICATION)

Following contract award, the successful Vendor must submit detailed packages for physical sign-off before manufacturing begins:

Shop Drawings: Comprehensive fabrication blueprints detailing net seating yields, clear sightline clearances, concrete track coordinates, structural floor anchor coordinates, and localized dead/live structural load concentrations.

Physical Material Samples: Physical product swatches for all upholstery fabrics, specialized powder-coated metal framing, extruded slip-resistant aluminum decking components, and tamper-resistant aluminum row-lettering/seat-number tags.

C. COST

Cost shall be all inclusive and list/identify any shipping or other charges. Exclude all sales tax from your bid. If discount is available for prompt payment, identify terms so it may be considered in analyzing bid.

D. REFERENCES

Vendors shall provide at least three (3) references for which your company has provided services of similar size and scope to that proposed herein.

COMPANY NAME CONTACT NAME TELEPHONE

NUMBER

EMAIL ADDRESS

5.0 CONTRACT TERMS AND CONDITIONS

5.1 IRAN DIVESTMENT ACT

As provided in N.C.G.S. 147-86.55-69, any person identified as engaging in investment activities in Iran, determined by appearing on the Final Divestment List created by the North Carolina State Treasurer pursuant to G.S. 147-86.57(6) c, is ineligible to contract with the County of North Carolina or any political subdivision of the COUNTY.

5.2 E-VERIFY

CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if Contractor utilizes a subcontractor, CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the General Statutes.

5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL

The CONTRACTOR certifies that it has not been designated by the North Carolina State Treasurer as a company engaged in the boycott of Israel pursuant to N.C.G.S. 147-86.81. It is the responsibility of each CONTRACTOR to monitor compliance with this restriction. Contracts valued at less than $1,000.00 are exempt from this restriction.

5.4 CONTRACT CHANGES

Contract changes, if any, over the life of the contract shall be implemented by contract amendments agreed to in writing by the COUNTY and CONTRACTOR.

5.5 CONTRACT TERM

The Contract shall be until all commitments are fulfilled, beginning on the date of contract award (the “Effective Date”).

5.6 PRICING

Bid price shall constitute the total cost for complete performance in accordance with the requirements and specifications herein, including all applicable charges handling, administrative and other similar fees. CONTRACTOR shall not invoice for any amounts not specifically allowed for in this IFB.

5.7 ADDITIONAL QUANTITIES

The COUNTY reserves the right to purchase additional quantities of materials specified herein during the period of firm pricing. Any purchase of materials at established prices after the period of firm pricing will be subject to CONTRACTOR’S acceptance.

5.8 INVOICES

a) Invoices must be submitted to the following address: Cumberland County Engineering Department

130 Gillespie Street, Room 214

Fayetteville, NC 28301

b) Any applicable taxes shall be invoiced as a separate item.

5.8 PAYMENT TERMS

The CONTRACTOR will be paid net thirty (30) calendar days after the CONTRACTOR’S invoice is approved by the

COUNTY.

5.9 APPROPRIATION OF FUNDS

The parties intend that contractual performances by either party beyond the first fiscal year after the execution of this agreement be contingent upon the continued funding and appropriation by the County Board of Commissioners.

Therefore, the parties agree that services provided and payment due under this agreement will be provided upon a year-to- year basis contingent upon continued funding and appropriation. The fiscal year for Cumberland County begins on July 1 and ends June 30th.

5.10 FINANCIAL STABILITY

CONTRACTOR warrants that it has the financial capacity to perform and to continue perform its obligations under the contract; that CONTRACTOR has no constructive or actual knowledge of an actual or potential legal proceeding being brought against CONTRACTOR that could materially adversely affect performance of this Contract; and that entering into this Contract is not prohibited by any contract, or order by any court of competent jurisdiction.

5.11 INSURANCE:

Providing and maintaining adequate insurance coverage is a material obligation of the CONTRACTOR and is of the essence of this Contract. All such insurance shall meet all laws of the County of North Carolina. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in North Carolina. The CONTRACTOR shall at all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they may conflict with existing North Carolina laws or this Contract. The limits of coverage under each insurance policy maintained by the CONTRACTOR shall not be interpreted as limiting the CONTRACTOR’S liability and obligations under the Contract. During the term of the Contract, the CONTRACTOR at its sole cost and expense shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Contract.

5.12 GENERAL INDEMNITY

The CONTRACTOR shall hold and save the COUNTY, its officers, agents, and employees, harmless from liability of any kind, including all claims and losses accruing or resulting to any other person, firm, or corporation furnishing or supplying work, services, materials, or supplies in connection with the performance of this Contract, and from any and all claims and losses accruing or resulting to any person, firm, or corporation that may be injured or damaged by the CONTRACTOR in the performance of this Contract and that are attributable to the negligence or intentionally tortious acts of the CONTRACTOR provided that the CONTRACTOR is notified in writing within 30 days that the COUNTY has knowledge of such claims. The CONTRACTOR represents and warrants that it shall make no claim of any kind or nature against the COUNTY’s agents who are involved in the delivery or processing of CONTRACTOR goods or services to the COUNTY. The representation and warranty in the preceding sentence shall survive the termination or expiration of this Contract.

5.13 ENTIRE CONTRACT

The contract formally entered into by the parties after the vendor is selected constitutes the entire understanding of the parties. In the event of a conflict between the COUNTY’S contract terms and the CONTRACTOR’S contract terms, the COUNTY’S terms shall be the overriding determining factor.

5.14 CONTRACT CANCELLATION

The COUNTY may terminate this contract at any time by providing 30 days’ notice in writing from the COUNTY to the CONTRACTOR. If the contract is terminated by the COUNTY as provided in this section, the COUNTY shall pay for services satisfactorily completed by the CONTRACTOR, less any payment or compensation previously made.

5.15 LAWS AND ORDINANCES

The contract will be governed by North Carolina law.

5.16 COMPLIANCE WITH LAWS

CONTRACTOR shall comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business and its performance in accordance with this contract, including those of federal, state, and local agencies having jurisdiction and/or authority.

5.17 CONTRACTOR REPRESENTATIONS

CONTRACTOR warrants that qualified personnel shall provide services under this Contract in a professional manner.

“Professional manner” means that the personnel performing the services will possess the skill and competence consistent with the prevailing business standards in the industry. CONTRACTOR agrees that it will not enter any agreement with a third party that may abridge any rights of the COUNTY under this Contract.

If any services, deliverables, functions, or responsibilities not specifically described in this Contract are required for CONTRACTOR’S proper performance, provision and delivery of the service and deliverables under this Contract, or are an inherent part of or necessary sub-task included within such service, they will be deemed to be implied by and included within the scope of the contract to the same extent and in the same manner as if specifically described in the contract. Unless otherwise expressly provided herein, CONTRACTOR will furnish all of its own necessary management, supervision, labor, facilities, furniture, computer and telecommunications equipment, software, supplies and materials necessary for the CONTRACTOR to provide and deliver the Services and Deliverables.

CONTRACTOR certifies that it has not previously or currently:

a. Had any criminal felony conviction, or conviction of any crime involving moral turpitude, including, but not limited to fraud, misappropriation or deception, of CONTRACTOR, its officers or directors, or any of its employees or other personnel to provide services on this project, of which CONTRACTOR has knowledge.

b. Had any regulatory sanctions levied against CONTRACTOR or any of its officers, directors or its professional employees expected to provide services on this project by any governmental regulatory agencies within the past three years. As used herein, the term “regulatory sanctions” includes the revocation or suspension of any license or certification, the levying of any monetary penalties or fines, and the issuance of any written warnings.

c. Had any civil judgments against CONTRACTOR during the three (3) years preceding submission of its bid herein.

Any personnel or agent of the CONTRACTOR performing services under any contract arising from this IFB may be required to undergo a background check at the expense of the CONTRACTOR, if so requested by the COUNTY.

The COUNTY may, in its sole discretion, terminate the services of any person providing services under this Contract.

Upon such termination, the COUNTY may request acceptable substitute personnel or terminate the contract services provided by such personnel.

Attachments to this IFB begin on the next page.

ATTACHMENT A: INSTRUCTIONS TO VENDORS

1. READ, REVIEW AND COMPLY: It shall be the vendor’s responsibility to read this entire document, review all enclosures and attachments, and any addenda thereto, and comply with all requirements specified herein, regardless of whether appearing in these Instructions to vendors or elsewhere in this IFB document.

2. LATE BIDS: Late bids, regardless of cause, will not be opened or considered, and will automatically be disqualified from further consideration. It shall be the vendor’s sole responsibility to ensure delivery at the designated office by the designated time.

3. ACCEPTANCE AND REJECTION: The County reserves the right to reject any and all bids, to waive minor informality in bids and to reject bid with non-minor informalities, based on the sole discretion of the County.

4. EXECUTION: Failure to sign EXECUTION PAGE in the indicated space will render bid non-responsive, and it shall be rejected.

5. GIFTS: Gifts and favors to the County of any kind in any amount are prohibited.

6. SUSTAINABILITY: To support the sustainability efforts of the County of Cumberland we solicit your cooperation in this effort. All copies of the bid are printed double-sided.

7. SMALL BUSINESSES: Pursuant to General Statute 143-48, the County invites and encourages participation in this procurement process by small business contractors.

8. INFORMAL COMMENTS: The County shall not be bound by informal explanations, instructions or information given at any time by anyone on behalf of the County during the competitive process or after award. The County is bound only by information provided in this IFB and in formal Addenda issued through the State’s IPS and the County’s Vendor Self Service website.

9. COST FOR BID PREPARATION: Any costs incurred by vendor in preparing or submitting offers are the Vendor’s sole responsibility; the County of Cumberland will not reimburse any vendor for any costs incurred.

10. VENDOR’S REPRESENTATIVE: Each vendor shall submit with its bid the name, address, and telephone number of the person(s) with authority to bind the firm and answer questions or provide clarification concerning the firm's bid.

11. SUBCONTRACTING: The Contractor shall not assign or subcontract the work, or any part thereof, without the previous consent of Cumberland County, nor shall it assign, by power of attorney, operation of law, or otherwise, any moneys payable under the Contract without prior written consent of the County.

If the vendor proposes to subcontract work in this project, the subcontractor and the activity in this project are to be identified in the bid.

All subcontractors must be approved by the County and must conform to and comply with the same terms, standards and specifications applicable to the contracting firm.

The vendor shall be fully responsible and accountable to the County for the acts and omissions of its subcontractors, and of persons directly or indirectly employed by him.

12. INSPECTION AT VENDOR’S SITE: The County reserves the right to inspect, at a reasonable time, the equipment/item, plant or other facilities of a prospective vendor prior to Contract award, and during the Contract term as necessary for the County determination that such equipment/item, plant or other facilities conform with the specifications/requirements and are adequate and suitable for the proper and effective performance of the Contract.

13. AFFIRMATIVE ACTION: The vendor will take affirmative action in complying with all Federal and County requirements concerning fair employment and employment of people with disabilities, and concerning the treatment of all employees without regard to discrimination by reason of race, color, religion, sex, national origin or disability.

14. VENDOR REGISTRATION: Vendors are not required to register as a vendor in our system in order to submit a bid; however, registration is recommended so that vendor information is available for future opportunities. New vendors can register by visiting the following URL: https://ccmunis.co.cumberland.nc.us/vss/Vendors/default.aspx

This Space is Intentionally Left Blank

ATTACHMENT B: EXECUTION OF BID

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned vendor offers and agrees to furnish and deliver any or all items/services upon which prices are proposed. By executing this bid, the undersigned vendor certifies that this bid is submitted competitively and without collusion, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible from covered transactions by any Federal or State department or agency. Furthermore, the undersigned vendor certifies that it and its principals are not presently listed on the Department of State Treasurer’s Final Divestment List as per N.C.G.S 147-86.55-69.

The potential Contractor certifies and/or understands the following by placing an "X" in all blank spaces:

_______ The County has the right to reject any and all bids or reject specific bids with deviated/omitted information, based on the County’s discretion if the omitted information is considered a minor deviation or omission. The County will not contact vendors to request required information/documentation that is missing from a bid packet. Additionally, if the County determines it is in its best interest to do so, the County reserves the right to award to one or more vendors and/or to award only a part of the items/services specified in the IFB.

_______ This bid was signed by an authorized representative of the Contractor.

_______ The potential Contractor has determined the cost and availability of all materials and supplies associated and any services outlined herein.

_______ All labor costs associated with this project have been determined, including all direct and indirect costs.

_______ The potential Contractor agrees to the conditions as set forth in this IFB with no exceptions.

_______ Selection of a contract represents a preliminary determination as to the qualifications of the vendor.

Vendor understands and agrees that no legally binding acceptance offer occurs until the Cumberland County Board of Commissioners, or its designee, executes a formal contract and/or purchase order.

Therefore, in compliance with the foregoing IFB, and subject to all terms and conditions thereof, the undersigned offers and agrees to furnish the services for the prices quoted within the timeframe required. Vendor agrees to hold firm offer through contract execution.

Failure to complete, execute/sign (E-signature or handwritten) bid prior to submittal shall render the bid invalid and it WILL BE REJECTED.

VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & COUNTY & ZIP: TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO

VENDORS ITEM #10):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF

OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE: DATE: EMAIL:

ATTACHMENT C: CERTIFICATION OF FINANCIAL CONDITION

Name of Vendor: _______________________________________________________________

The undersigned hereby certifies that: [check all applicable boxes]

The vendor is in sound financial condition and, if applicable, has received an unqualified audit opinion for the latest audit of its financial statements.

Date of latest audit: __________________________

The vendor has no outstanding liabilities, including tax and judgment liens, to the Internal Revenue Service or any other government entity.

The vendor is current in all amounts due for payments of federal and County taxes and required employment-related contributions and withholdings.

The vendor is not the subject of any current litigation or findings of noncompliance under federal or County law.

The vendor has no findings in any past litigation, or findings of noncompliance under federal or County law that may impact in any way its ability to fulfill the requirements of this Contract.

He or she is authorized to make the foregoing statements on behalf of the vendor.

Note: This is a continuing certification and vendor shall notify the Contract Lead within 15 days of any material change to any of the representations made herein.

If any one or more of the foregoing boxes is NOT checked, vendor shall explain the reason in the space below:

Signature Date

Printed Name Title

[This Certification must be signed by an individual authorized to speak for the vendor]