150 East Washington Street Office (706)342-0725 Madison, Georgia 30650 Fax (706)343-6450

Morgan County Board of Commissioners

P. O. Box 168 Madison, Georgia 30650

REQUEST FOR PROPOSAL FOR

Morgan County Board of Commissioners are seeking bids for the construction of a new live fire training facility.

Proposal Format

The proposal shall be prepared simply and shall be straightforward and concise. The bid packet should include:

• Bid Summary (attached in this packet)

• Acknowledgement of bid amendments, if any

• Contact information for at least 3 references

• Bid Bond equal to 5% of the bid price

• Certificate of Insurance

• Current W-9

• Any other information deemed necessary by bidder to aid in award of RFP

RFP Cost

All costs incurred in the preparation and presentation of responses to the RFP shall be completely absorbed by the respondent. All documents submitted as part of the RFP will become property of Morgan County. Requests for specific material to be returned will be considered.

Binding Offer

Each bid shall constitute a firm offer that is binding for ninety (90) days from the date of the bid opening, unless the bidder takes exception to this provision in writing.

RFP Submission

Companies who wish to respond must submit an original and one electronic copy of the proposal in sealed packages marked “Morgan County Fire Rescue Live Fire Training

Facility”. Fax and e-mail responses are not acceptable.

Responses to the RFP will be accepted until 2:00 p.m. Friday December 5, 2025.

Responses must be delivered to: Mr. Mark Williams, Assistant County Manager Morgan County Board of Commissioners 150 E. Washington Street Madison, Georgia 30650

Requests for an extension of this date will not be granted. Any late proposal will not be considered. It is the sole responsibility of the Respondent to ensure that the proposal arrives at the designated location prior to the deadline.

Morgan County reserves the right to reject any and all proposals, to waive any informality or technicality and to accept that proposal which, in the judgement of the proper officials, is in the best interest of Morgan County.

Prebid Meeting

There will be an optional pre-bid meeting on Friday November 14, 2025, at the

Morgan County Public Safety Complex, 1380 Monticello Road, Madison GA 30650 at 9:00a.m. The pre-bid meeting will be held at Morgan County Fire Rescue

Headquarters, EOC.

Contact

All questions about this RFP and submission requirements must be directed in writing to

Mr. Mark Williams via email at mwilliams@morgancountyga.gov.

Any unauthorized contact shall not be responded to and may result in the disqualification of the responder’s submittal. Answers to questions submitted will be communicated to respondents via email.

mailto:mwilliams@morgancountyga.gov

RFP Amendments

It is the responsibility of respondents to check the Morgan County website for RFP information and amendments.

Non-Collusion

By submitting a proposal, the respondent represents and warrants that no official or employee of Morgan County has an interest, directly or indirectly, in the proposal or in the final contract award. The respondent further understands proposals will be rejected if there is any evidence of collusion with another respondent.

Compliance with Laws

Respondents agree to be bound by applicable Federal, State and Local laws, regulations, and directives.

Qualification & Award Basis

Morgan County reserves the right to accept or reject any and all proposals or any parts of a proposal wherein its judgment, it will be in the best interest of the County; waive any technicalities/informalities in the RFP document and proposal process; and to qualify and award any or all of this contract in any manner in which Morgan County, acting in the sole and exclusive exercise of its discretion, deems to be in Morgan County’s best interest. Cost will not be the sole factor in the selection process. If no acceptable proposal is received Morgan County also reserves the right to re-solicit proposals, at its sole discretion.

Required Bonds and Insurance

A bid bond equal to 5% of the bid price must be submitted. A certificate of insurance with minimum coverage limits of $1,000,000 general liability, $150,000 automobile liability and statutory limits for worker’s compensation must be submitted. Additionally, upon award of project, the selected bidder shall provide Morgan County with a 100% project value performance and payment bonds.

References

Submission of a response authorizes Morgan County to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by Morgan

County.

Completion Inspection

Morgan will periodically conduct inspections during construction. A final inspection will be conducted before accepting the project as complete and processing final payment.

Training

The successful bidder shall provide training for care and maintenance of all installed products and equipment.

SERVICES REQUESTED

Purpose of Request

Morgan County Board of Commissioners are seeking bids for the Morgan County Fire

Rescue Live Fire Training Facility. The specifications below address the specific requirements together with certain details as to finish, material preferences, equipment and appliances with which the successful bidder must conform. The bidder shall bear the responsibility of insuring that the elements contained within the specifications are sound, safety conscious, and functional. This RFP will be for the design, build, and operational training for (1) NFPA compliant live fire training facility to be built onsite at Fire Station

10 located at 1640 Mission Road in Madison GA. Shop drawings representing the proposed build will be due with bid submission.

Warranty

All bidders shall state the length and terms of warranty of all applicable warranties.

State Delivery Time

The bidder shall estimate the expected delivery date from time of order.

SCOPE OF WORK

MORGAN COUNTY FIRE

RESCUE LIVE FIRE TRAINING

FACILITY

GENERAL INFORMATION

The proposed live fire training structure will be constructed to withstand the severe and continuous use encountered during emergency firefighting services.

These specifications detail the proposal for general design criteria of the live fire training structure and required components, DELIVERY

All materials and components are to be delivered to the jobsite location at 1640 Mission Road, Madison GA 30650.

GENERAL CONSTRUCTION

The Morgan County Fire Rescue live fire training facility shall be a 3 story structure erected from (11) New (One Trip) shipping containers. Due to site constraints and existing septic lines, the overall footprint of the structure will have to be built in an (L) shape to maximize the facilities’ function. The short side of the L shape will consist of (6) containers stacked (3) base, (2) second story, (1) third story and measure 40 feet from end to end. The long side of the L shape will consist of (5) containers, joined perpendicular to the short side, (3) base, (2) second floor, and measure 66 feet from end to end. The interior of the containers will be modified to simulate the interior of a residential structure. The live fire training structure shall also include…

(7) Exterior Steel Doors with Steel Frames

(8) 36” x 36” Exterior Steel Windows

(2) Bailout Anchor Points Above 2nd Story Windows

(1) Exterior Metal Staircase from Level 1 to Level 2

(1) Interior Metal Staircase from Level 1 to Level 2

(1) Rappel Box with Steel Ladder Access, (4) Steel Anchors Rated @ 12,000 lbs./each

(2) 8’ x 8’ Class A Burn Rooms with Paver Floor System and Fire Rated Safety Door.

(1) Smoke Pot Vented to 2nd Floor

(1) Fixed Roof Ventilation Prop

(1) Forcible Entry Rebar Window Cutting Prop Wood Decking on Second Story Exterior Walking Surface Safety Railing as Required Exterior Priming and Painting

GENERAL WARRANTY (1 Year) The successful bidder will warranty the structure, all props, materials, and labor for a period of 1 year from the completion date.

All bids must be submitted with 1 complete set of shop drawings showing exterior and interior plans. All bids must be submitted with any footing and foundation requirements. Morgan County will install required footings and or foundations based on the successful bidders’ requirements.

Evaluation Procedures

An evaluation team will evaluate proposals submitted. Each proposal will be evaluated for full compliance with the RFP instructions to the Respondent and the requirements set forth within the RFP document. Proposals will be evaluated on criteria will include

1. Compliance with specifications detailed in RFP.

2. Warranties included

3. Estimated delivery date

4. Price

MORGAN COUNTY BID SUMMARY

Company Name:

Contact Phone

Contact Email

Base Bid: Estimated delivery time:

Warranty Summaries:

EXCEPTIONS TO SPECIFICATIONS

Please list below any exceptions or clarifications to the specifications of this bid. Explain any exceptions in full.