Moore-SC-26-004 PWS_ Business Integration_v1.pdf

Business Integration

Performance Work Statement (PWS) updated 10 January 2025

1. GENERAL: This is a non-personal services contract to provide Work Management and Engineering Systems support for the Directorate of Public Works (DPW). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Work Management and Engineering Systems support, as defined in this Performance Work Statement (PWS), specifically, paragraph 5. SPECIFIC TASKS, except for those items specified as Government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.2. Background: The Fort Moore Installation Directorate of Public Works has transformed over the years due to emerging technology, Department of Defense (DoD) transition to sole development and control of requirements generation, as well as more detailed fiscal control of programs, budgets, and execution. With the advent of more detailed input, due to enterprise systems such as General Funds Enterprise Business System (GFEBS), DoD’s Business Enterprise Architecture, and Office of the Assistant Secretary of Defense (OASD) Energy, Installations and Environment (EI&E) Business Systems & Information (BSI) Directorate, Installation data is captured almost instantaneously for use by higher headquarters in determining resources ultimately provided to the installation. This central data warehouse capability means it is critical daily operations at the installation be performed accurately and checked frequently as errors are difficult to correct in a timely manner and sometimes are corrected too late allowing erroneous data to be used to generate annual requirements for various resources.

1.3. Objectives: The basic service objectives include providing the following;

• Annual Work Plans (AWP) development and tracking execution

• Sustainment Funding GFEBS data entry and analysis

• Installation Status Report (ISR) Infrastructure inspections, data entry and analysis

• Enterprise Pro-Active Real Property Interactive Space Management System (ePRISMS) data collection, data entry and validation

• BUILDER Sustainment Management Systems (SMS) data collection, data entry and analysis

• Information Technology accountability

• Monthly Status Reports

• Courteous, friendly customer service to all DPW customers

1.4. Period of Performance: Base Year, plus four Option Years.

1.5. General Information

1.5.1. Federal Observed Holidays: The Contractor shall not be required to perform services on recognized federal holidays. The recognized federal holidays include:

• New Year’s Day January 1

• Martin Luther King’s Birthday 3rd Monday in January

• Washington’s Birthday 3rd Monday in February

• Memorial Day Last Monday in May

• Juneteenth National Independence Day June 19

• Independence Day July 4

• Labor Day 1st Monday in September

• Columbus Day 2nd Monday in October

• Veterans’ Day November 11

• Thanksgiving Day 4th Thursday in November

• Christmas Day December 25

1.5.2. Hours of Operation: The Contractor shall be responsible for providing services, between the hours of 7:30 AM – 4:00 PM Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract.

1.5.3. Place of Performance: The work to be performed under this contract will be performed at Fort Moore, Georgia.

1.5.4. Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the Contracting Officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP shall be provided within 30 days of contract award.

1.5.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.6. Post-Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.7. Contracting Officer’s Representative (COR): The COR for this contract is the Chief, Business Operations and Integration Division, located at 6650 Meloy Drive, Building 6, Fort Moore, Georgia, 31905. The COR shall monitor all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor contractor’s performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of government-furnished property; and provide site-entry for contractor personnel. A letter of designation will be issued to the COR, a copy of which will be sent to the contractor detailing the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract.

1.5.8. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the COR. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 AM to 4:00 PM, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.5.9. Qualifications: All data entry personnel under this contract must possess a high school diploma and must obtain a DoD Common Access Card (CAC) for network access as soon as possible after award. Also, all must acquire the following GFEBS roles within six months of employment:

• GR Processor Order Approver Order Maintainer Permit Approver

• Plant Maintainer Master Date Maintainer Plant Maintenance Reporter

• Preventative Maintenance Controller Work Notification Processor

1.5.10. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel performing work under this contract shall obtain a DoD CAC. The CAC shall be always worn, when performing work under this contract, to include attending government meetings and conferences. Unless otherwise specified in the contract, Contractor personnel shall wear the CAC in a conspicuous place on the front of exterior clothing and above the waist, except when safety or health reasons prohibit such placement or when being used for computer access.

1.5.11. Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gift/gratuities, and on non-disclosure of sensitive information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.5.12. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.13. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.14. Network Access: Contractor or subcontractor employees require installation and Government IT system/network access and are required to obtain a CAC IAW AR 25-1, AR 25- 2 and current Fort Moore policies. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. If a National Agency Check (NAC) has been completed for the employee, they will create an Army Knowledge Online (AKO) account and send it to the identified Sponsor for approval and will be directed to make an appointment with the Fort Moore ID Card Section to get their CAC. If a NAC has not been completed, the employee will be required to access the e-QIP System online to complete an SF85P background questionnaire.

1.5.15. The Contractor will complete an initial Security Request Packet, Contractor Request for Investigation Form, Optional Form 306, Request for Network Account Memorandum, provide Proof of Citizenship (Birth Certificate or Passport) and provide a copy of a picture ID to the DPW Admin Office or their designated representative. The DPW Security Manager will submit the completed Security Request Packet to the Installation Security Office for processing. The contractor will then go to the Installation Security Office to complete fingerprint cards. The contractor will receive an email from the Personnel Security Investigation Portal (PSIP) Center of Excellence to complete the Government Electronic Questionnaire for Investigations Processing (e-QIP). Once this process is completed and the approved waiver is returned to the DPW Security Manager, the employee data will be input by the DPW Security Manager into the Contractor Verification System (CVS) for CAC card issue appointments. Once CAC is issued the email access forms will be completed by the contract Employee/contract Project Manager and turned into the DPW Security Manager and passed to the Network Enterprise Center through our Business Operation and Integration Division (BOID) Systems Branch.

1.5.16. Antiterrorism (AT) and Operations Security (OPSEC):

1.5.16.1. AT Level I Training: In accordance with AR 530-1 all personnel, to include contractor employees and associated sub-contractor employees must complete Level I Operations Security (OPSEC) training which is composed of both initial and continual awareness training (annually).

All personnel within the first 30 days of arrival in the organization must receive initial training to include a briefing on the organizations critical information read/sign the OPSEC Individual User Compliance Agreement form. The end state of initial and continual awareness training is that each individual should have the requisite knowledge to safeguard critical information.

1.5.16.2. Access and General Protection/Security Policy and Procedures: The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.16.3. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Area Training Officer). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

1.5.16.4. Contractor Employees Who Require Access to Government Information Systems (IS):

All contractor employees with access to a government MUST be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.5.16.5. OPSEC Standing Operating Procedure/Plan: The contractor shall adhere to the Government's Operations Security (OPSEC) Standard Operating Procedure (SOP)/Plan during the entire period of performance.

1.5.16.6. Operation Security (OPSEC) training: In accordance with AR 530-1 all personnel, to include contractor employees and associated sub-contractor employees must complete Level I Operations Security (OPSEC) training which is composed of both initial and continual awareness training (annually). All personnel within the first 30 days of arrival in the organization must receive initial training to include a briefing on the organizations critical information read/sign the OPSEC Individual User Compliance Agreement form. The end state of initial and continual awareness training is that each individual should have the requisite knowledge to safeguard critical information.

1.5.16.7. Controlled Unclassified Information (CUI). Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn't show a medium- or high-level assessment with a score of 110 or better (as described in the "NIST SP 800-171 DoD Assessment Methodology"), include clause 252.204-7020 and obtain the vendor's "system security plan" and "plan of action" for NIST SP 800-171 verification and assurance by Army security officials

1.5.16.8. Information Assurance (IA)/Information Technology (IT) Certification: Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.5.16.9. Telephone Usage: Contractor employees shall not use Government telephones at the work site for personal reasons or make any toll or long-distance calls.

1.5.17. Background Check Requirements: Contractor/Sub-Contractor employees providing services under contracts are subject to the following background check requirements process.

1.5.17.1. Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

1.5.17.2. Background checks will be initiated and paid for by the Government. The cost for the pre-employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist Contractor and sub-contractor employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award and is included in the firm, fixed price.

1.5.17.3. Additional information on the background check process can be found at:

http://www.opm.gov/investigations/background-investigations.

1.5.17.4. Re-verification (IRC and FBI fingerprint check) is required every 5 years.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.6. PERFORMANCE REQUIREMENTS SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.7. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

2.1.8. QUALITY ASSURANCE (QA). A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, QA refers to actions by the Government.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.2. ACRONYMS

AFAR Army Federal Acquisition Regulation AR Army Regulation CFR Code of Federal Regulations COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact

PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Facilities: The Government will provide the Contractor with office space at Fort Moore, Georgia.

3.2. Utilities: The Government will provide all utilities in the facility to the Contractor for their use in performing tasks outlined in this PWS. The Contractor shall instruct all employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3. Equipment: The Government will provide computers, phones, cameras, GPS equipment and copiers/printers, as necessary.

3.4. Materials: The Government will provide supplies and training materials needed for accessing government computers and software.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, materials and services required to perform work under this contract that are not listed under Part 3 of this PWS.

5. SPECIFIC TASKS:

5.1. Annual Work Planning. Contractor will assist in the development of the Annual Work Plan (AWP). This document requires a systematic approach that captures the upcoming year of execution for the Director of Public Works. The AWP will align resources to requirements per leadership priorities in accordance with published Army standards for output and measurement.

The AWP components include all requirements and funding for both direct and reimbursable funding.

5.1.1. Tasks necessary for DPW Leadership to take systematic approach in development of Annual Work Plan (AWP) − Conduct detailed analysis of work order data in GFEBS to provide the BOID Chief with monthly, quarterly, and yearly financial reports to assist with developing and updating the

AWP

− Conduct daily reviews of work order data in GFEBS to ensure order accuracy and timeliness of order closure − Create projects in cProjects for all DPW validated DA4283 requests − Transfer all DPW approved DA4283 requests from cProjects into GFEBS Project System − Update and close-out all projects in GFEBS Project System − Monitor all ArMA transactions and provide monthly summaries to the BOID Chief

5.1.2. All DMOs (demand maintenance order), PWOs (project work order includes IJO or MILCON Projects), PMOs (preventative maintenance order), and OWOs (operations work order) history for the prior year will be summarized by occurrence and cost for presentation to the BOID Chief. All data will be from the GFEBS.

5.1.3. Contractor will provide execution and Program Budget Guidance dollar amounts of the following Management Decision Packages (MDEP) for development of the AWP:

QDEM – Facility Disposal; QDEH – Facilities Engineering Services; QUTS – Utilities;

QMUN – Municipal Services; QLEA – Leases; QRPA – Real Property Maintenance (Sustainment); QUTM – Energy/Utilities Modernization; DA3R – Leadership Initiatives Restoration & Modernization (R&M); E315 – Minor Construction Program; E3H8 – Initial Entry Training Barracks R&M; E4H8 – Unaccompanied Housing Permanent Party R&M;

and any other MDEPs utilized for the current or prior year. MDEP results will be compared to total Sub-Activity Group (SAG) 131 and 132 values. Differences will be researched and reported.

5.2. Sustainment Funding. The contractor will track and determine the impact of maintenance data entered into the GFEBS system throughout the year on SAG132 sustainment funding.

Contractor will research Business Systems & Information (BSI) submitted via GFEBS through the Headquarters Information and Integration System (HQIIS) to the DAIS system. Using output from the DAIS system analyze and walk back installation specific metrics to calculate dollar differences between years as well as the GFEBS transactions which caused the differences between years. Data analysis shall result in an annual report which reflects those changes in terms of installation inputs created or adjusted for acquisition/construction (AWCF), Real Property Unique Identifier (RPUID) Issues, pooled space, customer or organizational assignments, privatization, changes in metrics used, retirements, entry reversals, or any other adjustments required by E80, AS02, ABSO, ABAVN, AB08 GFEBS transactions. Make GFEBS entry data corrections as required.

5.2.1. Prior Year Analysis. Utilizing the GFEBS SQ00 query tool, capture the complete Installation facility report for each fiscal year on September 30th and provide a copy of this file to the DPW Real Property Accountable Officer for data analysis purposes. Take the Facility Sustainment Model (FSM) report and calculate changes in Quantities, Cost factors, and any additions/deletions IAW the Unified Facilities Criteria (UFC) DoD Facilities Pricing Guide. Further determine the impact current year FSM Business Rules had on the annual requirement. Prepare a comparison report to identify those changes. This report will be submitted annually to the Fort Moore leadership and Higher Headquarters.

5.2.2. Daily Operations Required. The contractor shall maintain and update asset data in GFEBS in order to keep it accurate and up to date. Provide data entry to provide daily reconciliation of, and ensure all activity is maintained, in the Fort Moore DPW work management system (GFEBS) to control and provide the BOID Chief information reports to allow for efficient and effective management (i.e., tracking and availability) of funds. All work will be documented and captured for financial, planning, and programming purposes.

The work management system is comprised of work generation, customer service, work reception, work planning, work coordination, work estimating, material coordination, work scheduling, work accomplishment, and work evaluation. The contractor will report for all DPW accounts as well as providing journal data to document cross division coordination within the Directorate, as well as service demands outside of the Directorate, needed to develop comprehensive annual budgets, reports, and to document compliance with leadership decisions. Public Works data normally needed include the Real Property Planning and Analysis System (RPLANS) Tabulations of existing and required facilities (TAB), Real Property Planning Board (RPPB) decisions/Project List, O&M contract project lists, Shop Stock requirements, sub contract requirements, Agreements, Memorandums of Understanding, Interservice Support Agreements, end of year buy lists, environmental requirements outside environmental stovepipe funding, additional Engineering requirements, engineer subcontracts, and any reimbursable work from garrison tenants.

5.3. ISR Infrastructure Inspections. Conduct annual ISR Infrastructure inspection requirements and data entry and conduct analysis to allow DPW Leadership to make Real Property Planning Board (RPPB)/Project List decisions.

- Verify list of annual ISR Infrastructure inspections with Government representative

- Develop list of assets that will be evaluated by Business Rules

- Develop timeline to complete inspections

- Coordinate inspection schedule with government representative

- Print all workbooks required for facilities identified for annual inspection

- Conduct inspections and complete workbooks

- Review completed workbooks in coordination with Government representative

- Input inspection results into ISR-Infrastructure (ISR–I) website

- Review quarterly quality and Facility Condition Index (FCI) ratings

- Provide a summary of the restoration cost associated with the FCI

- Develop and maintain Quarterly ISR-I trends for Fort Moore facilities

5.4. Real Property Utilization. The contractor will collect and maintain consistent, accurate, and auditable space utilization data utilizing the Enterprise Pro-Active Real Property Interactive Space Management System (ePRISMS). In alignment with the installation Real Property Physical Inventory schedules, contractor will collect, update, or validate 10% of HQIIS listed buildings in ePRISMS on an annual basis. For facilities without a Prisms Standard File (PSF), the contractor will collect ePRISMS survey and reference data to prepare a Pre-Import File (PIF) and coordinate with the ePRISMS Support team to transform it into a PSF. The contractor will address the errors and warnings within the system to correct or validate any outstanding identified issues.

5.5. BUILDER Sustainment Management Systems. Maintain and update data in the BUILDER SMS database to track, monitor, and maintain Installed Building Equipment (IBE) for accurate

Real Property inventory of Government assets.

− Collaborate with Government representatives to incorporate project updates from other DPW contractors into the BUILDER SMS program.

− Identify components needing repair or replacement and record comments in the BUILDER condition assessments module.

− Upload, maintain, and validate floorplans associated with each facility in the BUILDER SMS program.

− Upload floorplans in PDF format for user access and utilization.

− Record and upload updated drawings reflecting any changes to a facility’s floorplans.

− Submit a quarterly Real Property discrepancy list of inspected equipment and floorplan inaccuracies to DPW Master Planning, the Functional Manager, the COR, and the KO, within fifteen days after the start of the quarter.

5.6. Information Technology accountability. Maintain a list of all DPW computers, laptops, servers and all DPW above baseline software (follow eMASS template) by individual (employee) name. Establish task spreadsheet with POCs and reporting frequencies for all DPW systems in eMASS. Monitor all due outs and artifacts for all DPW systems in eMASS.

5.7 Additional Duties:

5.7.1. The Contractor shall provide reports as requested. A report schedule will be developed between the contractor and the Fort Moore BOID once the contract is awarded, to be determined at the post-award conference listed in Paragraph 1.5.6.

5.7.2 Contractor Manpower Reporting: The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DPW via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page.

The required data fields include:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative.

(2) Contract number, including task and delivery order number.

(3) Beginning and ending dates covered by reporting period.

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data.

(5) Estimated direct labor hours (including sub-contractors).

(6) Estimated direct labor dollars paid this reporting period (including sub- contractors).

(7) Total payments (including sub-contractors).

(8) Predominant Product Service Code (PSC)/Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant PSC/FSC for each sub-contractor if different).

(9) Estimated data collection cost.

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information).

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website).

(12) Presence of deployment or contingency contract language.

(13) Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.