Modular_Storage_and_Dosing_with_Ferrous_Chloride_and_Hydrogen_Peroxide.pdf

INVITATION FOR BID

IFB-27-0481

MODULAR STORAGE AND DOSING WITH FERROUS

CHLORIDE AND HYDROGEN PEROXIDE

CITY OF PHOENIX

WATER SERVICES

200 W WASHINGTON STREET

PHOENIX, AZ

85003

RELEASE DATE: November 12, 2026

DEADLINE FOR QUESTIONS: December 3, 2026

RESPONSE DEADLINE: December 10, 2026, 2:00 pm

City of Phoenix

INVITATION FOR BID

IFB-27-0481

Modular Storage and Dosing with Ferrous Chloride and Hydrogen

Peroxide

1. INTRODUCTION

2. INSTRUCTIONS

3. SCOPE OF WORK

4. EVALUATION PROCESS

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. DEFENSE AND INDEMNIFICATION

8. INSURANCE REQUIREMENTS

9. SUBMITTALS

10. PRICING PROPOSAL

Attachments:

A - Full SROG document

Invitation For Bid #IFB-27-0481 Title: Modular Storage and Dosing with Ferrous Chloride and Hydrogen Peroxide

1. Introduction

1.1. Contact Information

Phillip Lair

Water Services

Email: phillip.lair@phoenix.gov

Phone: (602) 256-3343

1.2. Schedule of Events

The City reserves the right to change dates, times, and locations, as necessary. The City does not always hold a Pre-Offer Conference or Site Visit. All times in the Schedule of Events are

Local Phoenix, AZ Time.

To request a reasonable accommodation or alternative format for any public meeting, please contact the Procurement Officer (Phillip Lair) at (602) 256-3343/Voice or 711/TTY, or phillip.lair@phoenix.gov, no later than five (5) business days prior to the meeting.

Solicitation Issue Date: November 12, 2026

Pre-Offer Conference (Non-Mandatory): November 19, 2026, 10:00am

Join from the meeting link https://cityofphoenix.webex.com/cityofphoen ix/j.php?MTID=m18ce0ebfce4654dde081da

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Join by meeting number

Meeting number (access code): 2334 857

Meeting password: PPpRdXDs569

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Written Inquiries Due Date: December 3, 2026, 5:00pm https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=m18ce0ebfce4654dde081da9ba8f7b50c https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=m18ce0ebfce4654dde081da9ba8f7b50c https://cityofphoenix.webex.com/cityofphoenix/j.php?MTID=m18ce0ebfce4654dde081da9ba8f7b50c mailto:23348578710@cityofphoenix.webex.com http://173.243.2.68/

Offer Due Date: December 10, 2026, 2:00pm

2. Instructions

2.1. Description – Statement of Need

The City of Phoenix invites sealed offers for modular storage and dosing with ferrous chloride and hydrogen peroxide.

The Effective Date of this Agreement will be upon final signature and recording by the City

Clerk’s department.

The Commencement Date of this Agreement will be the contract term start date that the

Phoenix City Council approves or the Effective Date, whichever is later.

The term of this Agreement will be for 10 years, beginning on the Commencement Date, with no options to extend.

This solicitation is available through the City’s Procurement Portal. For technical support issues related to the City's Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information.

Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.

2.2. Preparation of Offer

All forms provided must be completed and submitted with the Offer. The signed and completed

Conflict of Interest and Transparency form must be included or your Offer may be deemed non-responsive.

It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other modifications of the Offer must be initialed in original ink by the authorized person signing the

Offer. No offer will be altered, amended or withdrawn after the specified offer due date and time.

The City is not responsible for Offeror’s errors or omissions.

All time periods stated as a number of days will be calendar days.

It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due date and time. Offerors are strongly encouraged to:

A. Consider applicable laws and/or economic conditions that may affect cost, progress, performance, or furnishing of the products or services.

B. Study and carefully correlate Offeror’s knowledge and observations with the solicitation and other related data.

C. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that Offeror has discovered in or between the solicitation and other related documents.

mailto:procurement-support@opengov.com

D. The City does not reimburse the cost of developing, presenting or providing any response to this solicitation. Offers submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner. The Offeror is responsible for all costs incurred in responding to this solicitation. All materials and documents submitted in response to this solicitation become the property of the City and will not be returned.

E. Offerors are reminded that the specifications stated in the solicitation are the minimum level required and that offers submitted must be for products or services that meet or exceed the minimum level of all features specifically listed in this solicitation. Offers offering less than any minimum specifications or criteria specified are not responsive and should not be submitted.

F. Offer responses submitted for products considered by the seller to be acceptable alternates to the brand names or manufacturer’s catalog references specified herein must be submitted with technical literature and/or detailed product brochures for the

City’s use to evaluate the products offered. Offers submitted without this product information may be considered as non-responsive and rejected. The City will be the sole judge as to the acceptability of alternate products offered.

G. Prices will be submitted on a per unit basis by line item, when applicable. In the event of a disparity between the unit price and extended price, the unit price will prevail unless obviously in error.

2.3. Fixed Offer Price Period

All offers shall be firm and fixed for a period of 180 calendar days from the solicitation opening date.

2.4. Delivery

Delivery is an important consideration and will be a factor in determining the award. A delivery time after receipt of order (ARO) must be stated in definite terms. Should there be variations in delivery times by item, the submittal should be clear concerning these variations.

2.5. Obtaining a Copy of the Solicitation and Addenda

Interested Offerors may download the complete solicitation and addenda from the City's

Procurement Portal: https://procurement.opengov.com/portal/phoenix/projects/314344/. Any interested Offerors without internet access may obtain this solicitation by calling the

Procurement Officer or picking up a copy during regular business hours at the City of Phoenix, Water Services Department, 200 W. Washington St. 9th floor Phoenix, AZ 85003. It is the

Offeror’s responsibility to check the the City's Procurement Portal, read the entire solicitation, and verify all required information is submitted with their Offer.

2.6. Exceptions

Offeror must not take any exceptions to any terms, conditions or material requirements of this solicitation. Offers submitted with exceptions may be deemed non-responsive and disqualified from further consideration in the City’s sole discretion. Offerors must conform to all the https://procurement.opengov.com/portal/phoenix/projects/314344 https://solicitations.phoenix.gov/ requirements specified in the solicitation. The City encourages Offerors to send inquiries to the

Procurement Officer rather than including exceptions in their Offer.

2.7. Inquiries

All questions that arise relating to this solicitation should be directed via City’s Procurement

Portal and must be received by the due date indicated in the Schedule of Events. The City will not consider questions received after the deadline.

No informal contact initiated by Offerors on the proposed service will be allowed with members of City’s staff from date of distribution of this solicitation until after city council awards the contract. All questions concerning or issues related to this solicitation must be presented in writing.

The Procurement Officer will answer written inquiries in an addendum and publish any addenda on the City’s Procurement Portal.

2.8. Addenda

The City of Phoenix will not be responsible for any oral instructions made by any employees or officers of the City of Phoenix regarding this solicitation. Any changes will be in the form of an addendum. The Offeror must acknowledge receipt of any/all addenda through the City's

Procurement Portal.

Changes to terms and conditions of the Solicitation and resulting Agreement made pursuant to an addendum shall be memorialized in the Solicitation and resulting Agreement document. To that end, a parenthetical will be added to applicable provision(s) referencing the addendum that imposed the change. The language in the final provision will reflect the updated version.

2.9. Licenses

If required by law for the operation of the business or work related to this Offer, Offeror must possess all valid certifications and/or licenses as required by federal, state or local laws at the time of submittal.

2.10. Certifications

By signature in the Offer section of the Offer and Acceptance page(s), Offeror certifies:

• The submission of the Offer did not involve collusion or other anti-competitive practices.

• The Offeror must not discriminate against any employee, or applicant for employment in violation of Federal or State Law.

• The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted Offer.

2.11. Submission of Offer

Offers must be in possession of the Department on or prior to the exact time and date indicated in the Schedule of Events. Late offers will not be considered. The prevailing clock will be the

City Department’s clock.

Offers should be submitted electronically via the City’s Procurement Portal by clicking on “Draft

Response” via https://procurement.opengov.com/portal/phoenix/projects/314344. Offerors that are unable to submit electronically should contact the Procurement Officer to discuss the logistics of hard copy submittals. Offerors must be registered with OpenGov by signing up via https://procurement.opengov.com/signup. Vendor training guides can be found at: https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed

Any original documents (such as bonds, guaranties, powers of attorney), if required by the solicitation, must be separately delivered to and received by the City on or prior to the exact time and date indicated in the Schedule of Events, with a clear indication of the Offer for which it is attributed.

It is the responsibility of the Offeror to ensure that the Offer is timely and to confirm that there are no technical reasons that any offer submitted electronically may be delayed. The date and time on the upload as received/stamped by the City’s Procurement Portal will provide proof of submission and verification whether the Offer was received on or prior to the exact time and date indicated in the Schedule of Events.

For assistance with submittals, vendors are welcome to use the OpenGov support chat (blue chat bubble in the bottom right corner) to connect with a member of OpenGov's support team who will be able to assist you with your submission.

Please DO NOT submit links to Google Docs, Dropbox Paper, or similar services. Your offer may be deemed non-responsive if your offer is supplied utilizing these services.

2.12. Withdrawal of Offer

At any time prior to the solicitation due date and time, an Offeror (or designated representative) may withdraw the Offer by clicking “Unsubmit Response” on the Offer submission via the City’s

Procurement Portal.

2.13. Offer Results

Offers will be opened on the offer due date, time and location indicated in the Schedule of

Events, at which time the name of each Offeror, and the prices may be read. Offers and other information received in response to the solicitation will be shown only to authorized City personnel having a legitimate interest in them or persons assisting the City in the evaluation.

Offers are not available for public inspection until after the City has posted the award recommendation on the City's Procurement Portal.

The City will post a preliminary offer tabulation on the City's Procurement Portal:

https://procurement.opengov.com/portal/phoenix/projects/314344 within five business days of the offer opening. The City will post the information on the preliminary tabulation as it was read during the offer opening. The City makes no guarantee as to the accuracy of any information on the preliminary tabulation. Once the City has evaluated the offers, the City will post an award recommendation on the City's Procurement Portal. By signing and submitting its Offer, each

Offeror agrees that this posting of the award recommendation to the City's Procurement Portal effectively serves as the Offeror’s receipt of that notice of award recommendation. The City has no obligation to provide any further notification to unsuccessful Offerors.

https://procurement.opengov.com/portal/phoenix/projects/314344 https://procurement.opengov.com/signup https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed https://procurement.opengov.com/portal/phoenix/projects/314344

2.14. Pre-Award Qualifications

Offeror must have been in operation a minimum of 10 years with experience using ferrous chloride and hydrogen peroxide. Also, providing maintenance for systems that use those chemicals in s dosing system. This information must be provided in Vendor Questionnaire section, under Years in Business and References form of this solicitation.

• 10 years experience with BOTH Ferrous Chloride (FeCl2) and Hydrogen Peroxide

(H₂O₂) as it pretends to wastewater collection system odor control treatment process.

• If preposing a new system - the vendor must provide all information about the equipment showing that is meets all the City, State and Federal requirements for storage and dosing.

• Provide screen shots of the internet based monitoring and reporting system, as listed in the Scope of Work.

• Provide Safety Data Sheets for BOTH Ferrous Chloride (FeCl2) and Hydrogen Peroxide

(H₂O₂)

2.15. Certificates of Insurance

Upon notification of a recommended award, the Offeror will have 10 calendar days to submit a complete certificate of insurance in the minimum amounts and the coverages as required in the

Insurance Requirements of this solicitation. Insurance requirements are non-negotiable.

2.16. Award of Contract

Unless otherwise indicated, award(s) will be made to responsive, responsible Offeror(s) who are regularly established in the service, or providing the goods, contained in this solicitation and who have demonstrated the ability to perform in an acceptable manner.

A. Factors that may be considered by the City include:

1. Technical capability of the Offeror to accomplish the scope of work required in the

Solicitation. This may include performance history on past and current government or industrial contracts; and,

2. Demonstrated availability of the necessary manpower (both supervisory and operational personnel) and necessary equipment to accomplish the scope of work in the Solicitation; and,

3. Safety record; and,

4. Offeror history of complaints and termination for convenience or cause.

B. Notwithstanding any other provision of this solicitation, the City reserves the right to: (1) waive any immaterial defect or informality; or (2) reject any or all offers or portions thereof; or (3) reissue a solicitation.

C. A response to a solicitation is an offer to contract with the City based upon the terms, conditions, and specifications contained in the City’s solicitation. Offers do not become contracts until they are executed by the Chief Procurement Officer or Department

Director. A contract has its inception in the award, eliminating a formal signing of a separate contract. For that reason, all of the terms, conditions and specifications of the procurement contract are contained in the solicitation, and in any addendum or contract amendment.

2.17. Solicitation Transparency Policy

Commencing on the date and time a solicitation is published, potential or actual Offerors or respondents (including their representatives) shall only discuss matters associated with the solicitation with the Mayor, any members of City Council, the City Manager, any Deputy City

Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated Procurement Officer) at a public meeting, posted under Arizona Statutes, until the resulting contract(s) are awarded to all offers or responses are rejected and the solicitation is cancelled without any announcement by the

Procurement Officer of the City’s intent to reissue the same or similar solicitation.

As long as the solicitation is not discussed, Offerors may continue to conduct business with the

City and discuss business that is unrelated to the solicitation with the City staff. Offerors may not discuss the solicitation with any City employees or evaluation panel members.

Offerors may discuss their proposal or the solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the Procurement

Officer, and are posted as open meetings with the City Clerk at least 24 hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

With respect to the selection of the successful Offerors, the City Manager and/or City Manager's

Office will continue the past practice of exerting no undue influence on the process. In all solicitations of bids and proposals, any direction on the selection from the City Manager and/or

City Manager's Office and Department Head (or representative) to the proposal review panel or selecting authority must be provided in writing to all prospective Offerors.

This policy is intended to create a level playing field for all Offerors, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT

VIOLATE THIS POLICY SHALL BE DISQUALIFIED. After official Notice is received by the City for disqualification, the Offeror may follow the Protest process, unless the Solicitation is cancelled without notice of intent to re-issue.

“To discuss” means any contact by the Offeror, regardless of whether the City responds to the contact. Offerors that violate this policy will be disqualified until the resulting contract(s) are awarded, or all offers or responses are rejected and the solicitation is cancelled without any announcement by the Procurement Officer of the City’s intent to reissue the same or a similar solicitation. The City interprets the policy as continuing through a cancellation of a solicitation until Council award of the contract, as long as the City cancels with a statement that the City will rebid the solicitation.

2.18. Protest Process

Offeror may protest the contents of a solicitation no later than seven days before the solicitation deadline when the protest is based on an apparent alleged mistake, impropriety or defect in the solicitation. Protests filed regarding the solicitation may be addressed by an amendment to the solicitation or denied by the City. If denied, the opening and award will proceed unless the City determines that it is in the City’s best interests to set new deadlines, amend the solicitation, cancel or re-bid.

Therefore, unless otherwise notified by a formal amendment, the Protester must adhere to all solicitation dates and deadlines, including timely filing of an offer, regardless of filing a protest.

Offeror may protest an adverse determination issued by the City regarding responsibility and responsiveness, within seven days of the date the Offeror was notified of the adverse determination.

Offeror may protest an award recommendation if the Offeror can establish that it had a substantial chance of being awarded the contract and will be harmed by the recommended award. The City will post recommendations on the City’s Procurement Portal to award the contract(s) to an Offeror(s). Offeror must submit award protests within seven days after the posting of the award recommendation, with exceptions only for good cause shown, within the

City’s full and final discretion.

All protests will be in writing, filed with the Procurement Officer identified in the solicitation and include the following:

• Identification of the solicitation number;

• The name, address and telephone number of the protester;

• A detailed statement describing the legal and factual grounds for the protest, including copies of relevant documents;

• The form of relief requested; and

• The signature of the protester or its authorized representative.

The Procurement Officer will render a written decision within a reasonable period after the protest is filed. The City will not request City Council authorization to award the contract until the protest process is complete. All protests and appeals must be submitted in accordance with the

City’s Procurement Code, (Phoenix City Code, Ch. 43) and any protests or appeals not submitted within the time requirements will not be considered. Protests must be filed with the

Procurement Officer.

2.19. Public Record

All Offers submitted in response to this solicitation will become the property of the City and become a matter of public record available for review pursuant to Arizona State law. If an

Offeror believes that a specific section of its Offer response is confidential, the Offeror will isolate the pages marked confidential in a specific and clearly labeled section of its Offer response. An Offeror may request specific information contained within its Offer is treated by the

Procurement Officer as confidential provided the Offeror clearly labels the information

“confidential.” To the extent necessary for the evaluation process, information marked as

“confidential” will not be treated as confidential. Once the procurement file becomes available for public inspection, the Procurement Officer will not make any information identified by the

Offerors as “confidential” available to the public unless necessary to support the evaluation process or if specifically requested in accordance with applicable public records law. When a public records request for such information is received, the Procurement Officer will notify the

Offeror in writing of any request to view any portion of its Offer marked “confidential.” The

Offeror will have the time set forth in the notice to obtain a court order enjoining such disclosure.

If the Offeror does not provide the Procurement Officer with a court order enjoining release of the information during the designated time, the Procurement Officer will make the information requested available for inspection.

2.20. Late Offers

Late Offers must be rejected, except for good cause. If a late Offer is submitted, the Department will document the date and time of the submittal of the late Offer, keep the Offer and notify the

Offeror that its Offer was disqualified for being a late Offer.

2.21. Right to Disqualify

The City reserves the right to disqualify any Offeror who fails to provide information or data requested or who provides materially inaccurate or misleading information or data. The City further reserves the right to disqualify any Offeror on the basis of any real or apparent conflict of interest that is disclosed by the Offer submitted or any other data or information available to the

City. This disqualification is at the sole discretion of the City. By submission of a solicitation response, the Offeror waives any right to object now or at any future time, before any agency or body including, but not limited to, the City Council of the City or any court as to the exercise by the City of such right to disqualify or as to any disqualification by reason of real or apparent conflict of interest determined by the City. The City reserves the right to replace the disqualified

Offeror.

2.22. Contract Award

In accordance with the City of Phoenix Code, Chapter 43, Section 43-12, Competitive Sealed

Bidding, award(s) shall be made to the lowest responsive and responsible offeror(s) whose offer conforms in all material respects to the requirements set forth in this solicitation. The City reserves the right to award a contract by individual line items, by group, all or none, or any other combination most advantageous to the City. The City reserves the right to award multiple contracts.

2.23. Determining Responsiveness and Responsibility

Offers will be reviewed for documentation of any required minimum qualifications, and completeness and compliance with the solicitation requirements. The City reserves sole discretion to determine responsiveness and responsibility.

Responsiveness: Nonresponsive Offers will not be considered in the evaluation process. The solicitation states criteria that determine responsiveness, and the solicitation includes terms and conditions that if included or excluded from Offers will render an Offer nonresponsive.

Responsibility: To obtain true economy, the City must conduct solicitations to minimize the possibility of a subsequent default by the Offeror, late deliveries, or other unsatisfactory performance that may result in additional administrative costs. It is important that the Offeror be a responsible Offeror. Responsibility includes the Offeror’s integrity, skill, capacity, experience, and facilities for conducting the work to be performed.

2.24. Equal Low Offer

Contract award will be made by putting the names of the tied vendors in a cup for a blind drawing limited to those bidders with tied offers. If time permits, the offerors involved will be given an opportunity to attend the drawing. The drawing will be witnessed by at least three persons, and the contract file will contain the names and addresses of the witnesses.

3. Scope of Work

3.1. Purpose

The City of Phoenix (City) Water Services Department (WSD) is seeking a qualified Contractor to provide a full-service odor control management program (Program) that includes equipment systems and installation, inventory management, storage and delivery logistics, sampling, service monitoring and maintenance, on-going technical and applications support, rate tracking and reporting, performance goal monitoring, and chemical supply of Ferrous Chloride (FeCl₂) and Hydrogen Peroxide (H₂O₂) at designated locations to optimize the wastewater collection system odor control treatment process.

The full-service odor and corrosion control services will support specific target locations, as determined by the City.

3.2. Background

WSD uses modular storage and dosing systems to safely store and add (FeCl2) iron salt solution for odor and corrosion control in the sanitary sewer collection system per Federal, State, and Local regulations. These systems are currently located at two (2) locations for FeCl2.

At one location, the modular dosing system is used to reduce the odors along the 39th Ave

Interceptor. At the second location, the modular dosing system is used with the hydrogen peroxide as part of a comprehensive strategy to abate hydrogen sulfide related odors along the

Southern Avenue Interceptor (SAI) sewer.

The Contractor shall provide a turnkey operation program designed with the use of hydrogen peroxide as being one of two components to control odors along the SAI in accordance with the

Wastewater Collection Division’s odor control goals.

Under the Program, iron salts are added in the upper reaches of the collection system as the primary sulfide control agent. Hydrogen peroxide is subsequently applied at designated downstream locations to regenerate spent iron sulfide (FeS), thereby enhancing the overall effectiveness of the sulfide control process. The regeneration step oxidizes the sulfide to elemental sulfur and in the process "frees up" the iron making it re-usable for subsequent downstream sulfide control.

For this application, the iron salt (Ferrous/Ferric Chloride) is currently being added upstream by the City of Mesa for odor control along the Baseline Road Interceptor system and will provide the source of spent iron to regenerate for downstream control in the lower Tempe/Phoenix reach of the Southern Avenue Interceptor, (SAI) sewer in accordance with the Sub-Regional

Operating Group’s (SROG) partnership. Two (2) separate hydrogen peroxide dosing facilities are currently operating to achieve effective control within the SAI.

The Program goals will include minimizing the occurrence/frequency of odor complaints and corrosion in the collection system. In addition, the following specific target levels of hydrogen sulfide treatment will be used to evaluate the effectiveness of the Program provided:

1. Dissolved sulfide daily average at the various City identified target locations less than

1.0 mg/L

2. Vapor hydrogen sulfide daily average at the various City identified target locations main less than 100 ppm.

The Contractor shall have a minimum of ten (10) years of continuous experience implementing odor and corrosion control programs that utilize the combined application of ferrous chloride and hydrogen peroxide.

As additional sites are identified by the City, the Contractor shall be responsible for providing all services included per this contract.

The Contractor’s equipment and system shall include the technologies necessary to meet the odor and corrosion control objective in the designated systems. The Contractor shall also provide all necessary analytical testing and equipment to fulfill the scope of the contract.

All aspects of this service contract shall be provided by a single service Contractor who shall have sole responsibility for the product, equipment, and service program.

The Contractor may be required to work with City of Tempe and manage utility related matters for sites in that location.

3.3. Chemical Specifications

A. The ferrous chloride supplied to WSD shall meet the following specifications with no substitutions:

B. The hydrogen peroxide supplied to WSD shall meet the following specifications with no substitutions:

3.4. Environmental Risk Requirements

A. The Contractor shall remain in compliance with all Department of Transportation (DOT), Environmental Protection Agency (EPA) and Occupational Safety and Health

Administration (OSHA) requirements for delivering and handling hazardous materials.

B. The delivery truck will be supplied with appropriate personal protective equipment (PPE) and spill response equipment as required by the laws and regulations.

3.5. Loctaions

Deliveries and services shall occur at the following locations:

Ferrous Chloride

City of Phoenix Water Services

Lift Station 40

5102 E Ray Rad

Phoenix, AZ 85044

7000 gallon tank

City of Phoenix, Water

Services

Odor Control Site 72

4653 E Pinnacle Peak RD

Glendale, AZ 85310

7500 gallon tank

Hydrogen Peroxide

City of Phoenix, Water Services

Odor Control Site 87

400 W Baseline RD

Tempe, AZ 85283

5000 gallon tank

City of Phoenix, Water

Services

Odor Control Site 90

2276 W Southern Ave

Phoenix, AZ 85041

7800 gallon tank

3.6. Storage and Dosing Equipment

A. The Contractor shall provide all necessary dosing and storage equipment to replace existing equipment. (THE SUCCESSFUL PROPOSER MUST PROVIDE ALL NEW

STORAGE AND DOSING EQUIPMENT). All storage and dosing equipment must be compatible with the material being stored and pumped. All storage and dosing must meet all City of Phoenix, Maricopa County, State of Arizona, and Federal Regulations.

B. Double contained storage tanks must be provided at all dosing locations from 6500-gallon to 8500-gallon size based on the site, City requirement and constructed of high-density polyethylene for ferrous chloride, please refer to table in Section 3 Scope of

Work - paragraph 3.10.

C. Double contained storage tanks must be provided at all dosing locations from 2500-gallon to 8500-gallon size based on the site, City requirement and constructed of high-density polyethylene (HDPE) for hydrogen peroxide, please refer to table in Section 3

Scope of Work - paragraph 3.10.

D. Tertiary containment may be required depending on the site. The City reserves the right to upgrade or increase the storage capacity or the type of control system at any site, at any time throughout the life of the contract.

E. All tanks shall have the internal tank constructed of heavy-duty, high-density polyethylene (HDPE), and the external tank is of linear HDPE, sized to provide 110% containment capacity. The tanks are to be equipped with a reverse level indicator, fill line, and overflow port into the secondary containment, leak detection, ultrasonic level sensor, and proper venting. Tanks specific to hydrogen peroxide service must also have pressure relief devices, passivated wetted components, and properly vented components engineered to prevent high pressurization.

F. A skid-mounted chemical metering pump system shall be provided for each of the (2) ferrous chloride and (2) hydrogen peroxide dosing systems. These systems must be sized to meet the dosing needs of each specific treated section.

G. The hydrogen peroxide skid-mounted metering pump assembly includes a dosing module pre-wired and pre-piped for ease of installation and passivated to the

Contractor’s standards prior to shipment to the project site. 304/316 stainless steel tubing is used for all piping and sized per dosing module output requirements. Each pump shall be capable of accepting a remote signal via the Contractor’s dose controller to allow for instantaneous remote adjustments of hydrogen peroxide feed rates, and programming of dose rate profiles (automatic hourly dose rate adjustments) as required.

This feature is required to efficiently match chemical feed rates to changing hydrogen sulfide levels and sewage flows over the course of the day. Standard fittings include back-pressure regulator, pressure relief valves, flow meter, and degassing solenoid.

Pump capacities shall be sized for the application. The pump skid shall have approximate dimensions of 5 ft. (L) x 3 ft. (W). The dosing module shall be enclosed for weather protection.

H. The ferrous chloride skid-mounted metering pump assembly includes a dosing module pre-wired and pre-piped for ease of installation to the Contractor’s standards prior to shipment to the project site. Schedule 80 PVC piping is used for all chemical feed lines and sized per dosing module output requirements. Each pump shall be capable of accepting a remote signal via the Contractor’s dose controller to allow for instantaneous remote adjustments of ferrous chloride feed rates and programming of dose rate profiles

(automatic hourly dose rate adjustments) as required. This feature is required to efficiently match chemical feed rates to changing hydrogen sulfide levels and sewage flows over the course of the day. Standard fittings include a back-pressure regulator, pressure relief valves, flow meter, and degassing solenoid. A tank basket or filter assembly shall be incorporated to prevent debris from entering the system, ensuring reliable operation of the ferrous chloride skid. Pump capacities shall be sized for the application. The pump skid shall have approximate dimensions of 5 ft. (L) x 4 ft. (W). The dosing module shall be enclosed for weather protection.

I. The Contractor shall install piping from the bulk chemical system to injection point plus pack-outs with all installation materials.

J. The Contractor will assist the City with obtaining all City of Phoenix and Maricopa

County required construction permits, including but not limited to Phoenix Fire

Department Permit Requirements, drawings and schematics necessary for the installation of the storage and delivery system. Additionally, the City reserves the right to add new systems and/or delete systems as the City deems necessary.

K. The Contractor or their Subcontractor must be licensed in the State of Arizona to perform the construction activities required for the proper installation of the specified chemical storage and dosing equipment. All plans and schematics must be stamped by an Engineer registered in the State of Arizona.

L. The Contractor shall provide detailed specifications for all storage tanks, fittings, chemical feed pumps, and additional material/equipment proposed for the City's review and approval.

M. Note that the following civil infrastructure and regulatory and logistical oversights have been placed in effect by the City of Phoenix at the Tempe and Phoenix locations.

1. Adequate access for tank truck deliveries of bulk chemicals.

2. Utilities, including 120 VAC, 40 Amp electrical power, and potable water for safety shower and eyewash. (Phoenix locations only)

3. Site/facility security fencing. (Phoenix locations only)

4. Equipment systems will require a concrete pad or gravel/sand bed for placement of the equipment systems.

5. Any trenching, tapping of lines, drilling through concrete, etc. required to run chemical injection tubing to the application point.

6. Procurement of appropriate HazMat storage permits.

7. Other external items to chemical storage and dosing systems that may be required by permitting authorities.

The Tempe location shall require for the Contractor to establish a lease agreement with the

Chaparral Mobile Home Park property for installation and operation of a chemical dosing system including 24-hour access and water and electric supply to the site. The agreement shall allow for the Contractor to make necessary modifications to the site (security fencing, eyewash installation, leveling, or trenching).

3.7. Delivery Requirements

The Contractor shall ensure that delivery trucks are dedicated to material being delivered or are thoroughly cleaned to maintain National Science Foundation compliance of delivered chemical.

A. All orders shall be delivered Monday through Friday, excluding City holidays, between the hours of 7:00 am and 2:00pm local Arizona time and require prior approval from the

City regarding the delivery date. Any deliveries outside of this timeframe will need prior

WSD approval.

B. The Contractor’s trucking company shall notify the appropriate yard by phone no less than one (1) hour prior to delivery.

C. The Contractor’s Driver (Driver) shall check in and out with the designated on-site WSD representative.

D. The following shall accompany each delivery and be given to the authorized WSD personnel at each facility receiving the product:

1. Certified weight certificate.

2. A Safety Data Sheet (SDS) shall be provided to the authorized WSD personnel prior to the first delivery for each facility receiving the product.

3. A certificate of accurate analysis (product concentration level) generated by the manufacturer and specific to each delivery. The certificate of analysis shall contain the percentage of soluble iron in the load.

4. The bill of lading, which shall be signed by the Driver in the presence of WSD personnel.

E. All off-loading will be done in the presence of WSD personnel.

F. The Contractor shall be responsible for the prompt clean-up of any chemical spills per their emergency response plan.

G. The Contractor shall ensure that all storage tanks have proper labeling (per Phoenix Fire

Code), and are in compliance with local, state and federal requirements.

H. The Contractor shall adhere to the following Department of Transportation (DOT) and

City requirements:

1. Tank trailer and appurtenant valves and fittings for delivery and handling of chemicals shall conform to the requirements of the United States DOT and Bureau of

Alcohol, Tobacco, Firearms and Explosives.

2. The truck tractor and tank trailer(s) utilized for shipment of chemicals, shall be in good condition, shall be pneumatic tired, and must conform to all Federal, State, County and City regulatory requirements as to licensing, dimensions, weights, safety and all other requirements that may be specified.

I. Emergency Response Information shall be on file with the WSD. This information will be used in the mitigation of an incident involving hazardous materials and, at a minimum, must contain the following information:

1. The basic description and technical name of the hazardous material as required by

49 CFR §§ 172.202 and 172.203(k) as amended;

2. Immediate hazards to health;

3. Risks of fire and health;

4. Immediate precautions to be taken in the event of an accident or incident;

5. Immediate methods for handling fires;

6. Initial methods for handling spills or leaks in the absence of fire; and

7. Preliminary first aid measures.

J. Emergency response information must be printed legibly in English, be available for use away from the package containing the hazardous material and presented on a shipping paper.

K. The Contractor shall follow all safety procedures.

1. If a spill should occur, the Driver is responsible for reporting the spill to WSD staff immediately either onsite or by phone.

2. The spill incident shall be noted on the bill of lading, signed and dated by the Driver.

3.8. Unloading Requirements

A. The Contractor shall deliver an aqueous solution of ferrous chloride and hydrogen peroxide into the storage tanks.

B. The Contractor shall unload the solution into the tanks by providing labor, material, equipment, and supplies necessary for unloading at the locations specified.

C. WSD personnel will work with the Driver, or other personnel identified by the Contractor, to accept deliveries.

D. Drivers must adhere to the following safety procedures upon arrival at the location:

1. Check safety devices (shower, eyewash, and communications) for proper operation.

2. The Driver shall remain in attendance at all times to ensure that the storage device is filled to the proper level and the product does not overflow.

E. Appropriate PPE must be equipped on delivery trucks and available for use as required by OSHA standards.

1. The Driver shall use appropriate PPE and clear the area of personnel not appropriately protected.

2. Should the Driver exhibit or experience symptoms of illness such as dizziness, cramps, dryness, etc. the Driver should immediately terminate transfer operations and seek first aid.

F. The Contractor shall provide the necessary piping and/or hose to permit transfer of the liquid from the tank trailer to the stationary receiving tanks and shall perform the transfer of the liquid from the tank trailer to the receiving tank.

1. The Driver shall ensure that gaskets and fittings are in good condition and connections are tight. Continuous monitoring by the Driver is required until transfer is complete.

2. The Driver must confirm with WSD personnel that connections are to the proper tank and should ensure that the delivery receipt is read and signed by WSD personnel.

Delivery receipt shall be specific, using proper chemical description, not generic terms.

3.9. Service and Maintenance

A. Services shall be conducted on a weekly basis. Service intervals shall not exceed fifteen

(15) calendar days. Scheduled service visits shall include:

1. Vapor and liquid phase (total and dissolved) hydrogen sulfide sampling at multiple locations specified by the City at valid datapoints downstream of chemical sites and areas of concern in support of the Program.

2. pH measurements at the established control point and other specified monitoring locations.

3. Temperature measurements at the established control point and other specified monitoring locations.

4. Scheduled preventative maintenance of equipment.

5. Chemical feed rate adjustment (if necessary).

B. The Contractor shall maintain the following:

1. Chemical storage tanks and containment systems.

2. Chemical feed system, including but not limited to: pumps, pipes/tubing, valves and fittings.

3. Monitor atmospheric testing equipment (OdaLogs) and retrieve monitor data.

3.10. Internet-Based Monitoring and Reporting

A. The Contractor’s Program shall have an internet-based monitoring and control platform designed to interface with remote telemetry devices. The user interface shall be password protected and accessible on any web enabled device. Access to this web site shall be provided for remote viewing. The system shall be capable of generating email and text alarm notifications of non-compliant conditions at the application and control points with remote telemetry for the following items:

1. Chemical use data

2. Tank levels

3. Trend analysis

4. System alarms

5. Dose curves

6. System configuration

7. Hydrogen sulfide data from monitors

B. The telemetry system shall be capable of controlling the chemical feed pumps remotely.

C. Dosing profiles and chemical feed rates shall be controlled by the Contractor.

D. The Contractor shall submit bi-weekly, monthly, and annual reports in a PDF format to

WSD regarding atmospheric and liquid sampling data, chemical use data and trend analysis.

E. System and sampling data will be forwarded to the designated responsible WSD staff via email in a PDF format not to exceed seven (7) days after the site visit.

3.11. Technicians

A. The Contractor shall have technicians located in the Phoenix metropolitan area.

B. The Contractor’s technicians shall have the capability to provide non-emergency service within 24 hours after notice from the WSD during normal business hours Monday through Friday 7:00am to 2:00pm- excluding weekends and City recognized holidays.

C. The Contractors technicians shall have the capability to respond to emergency situations within two (2) hours’ notice from WSD.

3.12. Ordering and Invoicing

A blanket purchase order will be provided to the Contractor on a quarterly basis. When an order is required, it will be called into a central office of the Contractor, referencing the purchase order number.

4. Standard Terms and Conditions

4.1. Definition of Key Words Used in the Solicitation

Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements may result in the rejection of Offer as non-responsive.

Should: Indicates something that is recommended but not mandatory. If the Offeror fails to provide recommended information, the City may, at its sole option, ask the Offeror to provide the information or evaluate the Offer without the information.

May: Indicates something that is not mandatory but permissible.

For purposes of this solicitation, the following definitions will apply:

“A.R.S.” Arizona Revised Statute

“Buyer” or “Procurement Officer” City of Phoenix staff person responsible for the solicitation.

The City employee or employees who have specifically been designated to act as a contact person or persons to the Contractor, and responsible for monitoring and overseeing the

Contractor's performance under this contract.

"City" The City of Phoenix

"Contractor" The individual, partnership, or corporation who, as a result of the competitive process, is awarded a contract by the City of Phoenix.

"Contract” or “Agreement" The legal agreement executed between the City of Phoenix, AZ and the Contractor.

“Days” Means calendar days unless otherwise specified.

“Chief Procurement Officer” The contracting authority for the City of Phoenix, AZ, authorized to sign contracts and amendments thereto on behalf of the City of Phoenix, AZ.

“Employer” Any individual or type of organization that transacts business in this state, that has a license issued by an agency in this state and employs one or more employees in this state.

Employer includes this state, any political subdivision of this state and self-employed persons. In the case of an independent contractor, employer means the independent contractor and does not mean the person or organization that uses contract labor. (A.R.S. 23-211).

“Offer” Means a response from a Supplier, Contractor, or Service Provider to a solicitation request that, if awarded, binds the Supplier, Contractor, or Service Provider to perform in accordance with the contract. Same as bid, proposal, quotation or tender.

“Offeror” Any Vendor, Seller or Supplier submitting a competitive offer in response to a solicitation from the City. Same as Bidder or Proposer.

“Solicitation” Means an Invitation for Bid (IFB), Request for Proposal (RFP), Request for

Quotations (RFQ), Request for Qualifications (RFQu) and request for sealed Offers, or any other type of formal procurement which the City makes public through advertising, mailings, or some other method of communication. It is the process by which the City seeks information, proposals, Offers, or quotes from suppliers.

“Suppliers” Firms, entities or individuals furnishing goods or services to the City.

“Vendor or Seller” A seller of goods or services.

4.2. City’s Vendor Self-Registration and Notification

Vendors must be registered in the City’s Procurement Portal at https://procurement.opengov.com/portal/phoenix to respond to solicitations and access procurement information.

Vendors are required to register in the City’s procurePHX Self-Registration System

(https://ros.phoenix.gov/sap/bc/webdynpro/sapsrm/wda_e_suco_sreg?sap-client=020#) prior to contract execution. Registration is not required at the time of offer submission. However, the

City will not execute a contract with any awarded vendor until registration is complete.

4.3. Business in Arizona

The City will not enter contracts with Offerors (or any company(ies)) not granted…