109 Mary Street, Suite 1310, Herkimer, New York 13350 Phone: 315-867-1650 Email: hclb@herkimercountyny.gov

REQUEST FOR PROPOSAL (RFP)

Purchase, Delivery, and Setup of a Modular Home Project Location: 386 West Main Street, Little Falls, New York (Herkimer County) 13365 RFP Issue Date: October 5, 2026 Proposal Due Date: November 2, 2026 Anticipated Award Date: November 18, 2026

1. Introduction and Purpose Herkimer County Land Bank seeks qualified modular home manufacturers, dealers, and/or general contractors experienced in New York State modular construction to provide a complete turnkey solution for the purchase, delivery, installation, and basic finishing of a new modular home.

The goal is a high-quality, code-compliant, energy-efficient 3-bedroom, 2-bathroom modular home of approximately 1,500–2,000 square feet, permanently installed on a prepared site at: 386 West Main Street, Little Falls, New York 13365.

2. Project Description and Scope of Work The successful proposer shall furnish all labor, materials, equipment, transportation, permits (or assistance with permits), and supervision necessary to deliver a complete, move-in-ready modular home, including:

· Design/selection of floor plan meeting the specifications below

· Factory construction of the modular units

· Transportation and delivery to the project site in Little Falls, NY

· Site preparation coordination

· Crane setting, module joining, weather sealing, and structural completion

· Utility rough-ins and connections (electrical, plumbing, HVAC) to the point of connection at the foundation

· Exterior finishes (siding, roofing, trim, windows, doors)

· Interior finishes to a standard residential level

· Final inspections, Certificate of Occupancy support, and warranty documentation Note: Land acquisition is not included. Proposer should assume a reasonably accessible, relatively flat residential lot with utilities available at or near the property line. Any significant site-specific challenges will be addressed during negotiation or site visit.

3. Minimum Specifications

Foundation design and construction (crawl space or basement – proposer to recommend based on site conditions and to be priced separately) Optional upgrades (to be priced separately): garage, covered porch/deck, higher-end finishes, solar-ready, accessibility features, etc.

All work must comply with the New York State Uniform Fire Prevention and Building Code, local Herkimer County / City of Little Falls requirements, and applicable HUD or modular-specific standards.

4. Proposal Requirements Proposals must include the following (incomplete proposals may be rejected):

1. Company Information – Legal name, address, years in business, relevant licenses, insurance certificates, and New York State experience.

2. Project Approach – Description of design/selection process, manufacturing location, delivery method, foundation recommendation, installation process, and timeline.

3. Floor Plan(s) – At least one proposed plan (or range of options) with square footage, room dimensions, and elevations.

4. Detailed Cost Proposal – Itemized pricing including*:

· Modular home (submit up to 3 home options that fall into the specifications provided)

· Delivery / transportation

· Site work / setup / crane

· Utility connections

· Permits / inspections / fees (The Land Bank will apply for the building permit)

· Finishes and allowances

· Total turnkey price (excluding land)

· Optional upgrades with pricing

· Optional Foundation with pricing *If your home pricing is “inclusive” of some or all of the detailed cost proposals please state all items included in your home price. If any items in the detailed cost proposal are not included in the home cost, a detailed pricing is required.

5. Schedule – Estimated timeline from contract award to Certificate of Occupancy. Project must be completed by July 31, 2027 including the Certificate of Occupancy.

6. Warranties and Service – Details of structural, systems, and workmanship warranties; post-installation support.

7. Exceptions – Any deviations from the specifications clearly noted. Any exceptions shall be acknowledged and signed by both parties involved.

5. Evaluation Criteria Proposals will be evaluated on:

Total cost and value (40%), Quality of proposed home design, materials, and energy performance (25%), Experience, references, and ability to perform in upstate New York (20%), Completeness of proposal and clarity of scope (10%), Schedule and warranty terms (5%). MWBE and Veteran Business Enterprises are encouraged to a submit proposals.

Note: The Herkimer County Land Bank reserves the right to reject any or all proposals, negotiate with one or more proposers, request clarification, or cancel this RFP at any time.

6. Submission Instructions Submit proposals electronically in PDF format to: hclb@herkimercountyny.gov Subject line: “RFP – Modular Home – Little Falls NY” Two hard copies to 109 Mary Street, Suite 1310, Herkimer New York 13350 Deadline: 4:00 PM EDT on Monday November 2, 2026 Late proposals will not be considered.

7. Questions and Site Visit Questions must be submitted in writing to hclb@herkimercountyny.gov by Monday October 26, 2026 at 3PM. Answers will be shared with all known proposers.

A site visit may be scheduled upon request after initial review of proposals. The house and garage on site will be demolished and filled in level. The new home placement will be to the east of the current garage or as agreed upon by the land bank and modular home provider.

8. General Terms

· This RFP does not commit Herkimer County Land Bank to award a contract or pay any costs incurred in preparing a proposal.

· The selected proposer will be required to enter into a formal contract that includes insurance, bonding (if required), payment schedule, change-order procedures, and dispute resolution.

· Prevailing wage or other labor requirements may apply depending on funding source (to be confirmed).

· All work is subject to local permitting and inspection.

· MWBE-V business enterprises are encouraged to submit proposals

Issued by:

Herkimer County Land Bank Corporation 109 Mary Street, Suite 1310, Herkimer New York 13350 Telephone: 315-867-1650 Email: hclb@herkimercountyny.gov Thank you for your interest in this project. We look forward to receiving your proposal.

Herkimer County Land Bank Board of Directors

Cynthia Bennett, Secretary image1.png