Modified Rag Replacement Service SOW.pdf

Rag Replacement Service - March Air Reserve Base

1. Background March Air Reserve Base (ARB), California, 452 Maintenance Group (MSG) at March ARB must maintain aircraft maintenance standards per Department of the Air Force Instruction (DAFI) and other specific requirements. This includes the use of rags for cleaning, lubrication, hazardous material (HAZMAT) distribution, and other maintenance tasks. Additionally, the March 452 MSG Fire Department must maintain facility standards per DAFI and other specific requirements, which also include the use of rags for cleaning and HAZMAT distribution. This Statement of Work (SOW) outlines the requirements for a rag replacement service to support these operational needs.

2. Scope This SOW defines the requirements for a vendor to provide a comprehensive rag replacement service to designated locations within March ARB. The service includes the provision of clean rags and lint-free towels, the removal of used rags and towels, and consistent delivery adhering to specified timelines and locations.

2.1 Rag and Towel Provision and Exchange:

• The vendor shall provide no less than 750 clean rags and 12 lint-free towels per week with billing occurring monthly.

• The vendor will remove the dirty rags and towels from designated work centers in a one-for-one (1:1) exchange.

• Rags provided will be the same color for Aircraft Maintenance and a different color for Fire Department, ensuring consistency.

2.2 Base Access:

• The vendor is responsible for securing their own entry onto March ARB before the initial delivery.

• No base escort will be provided after the initial site visit.

• The vendor must secure and maintain base access for their delivery driver throughout the contract period.

3. Objectives The primary objective of this contract is to ensure a reliable and consistent supply of clean rags and lint-free towels to designated Aircraft Maintenance and Fire Department locations at March ARB, thereby supporting operational readiness and adherence to maintenance and safety standards.

• Complete initial delivery of rags and towels no later than 30 days after contract award.

4. Tasks/Requirements

• The vendor shall provide written quotations for all requirements outlined in the

"Scope" section of this SOW.

• The vendor shall maintain compliance with all applicable environmental regulations regarding the handling, transportation, and disposal of used rags and towels. (If disposal is vendor responsibility)

• The Vendor shall maintain a record of all deliveries made, including date, time, location, and quantities of rags and towels exchanged.

5. Delivery The vendor shall deliver rags and towels to five (5) separate locations on the same day each week to accommodate the three (3) Aircraft Maintenance squadrons and two (2) Fire Stations.

• Delivery Schedule: Deliveries shall take place between Tuesday and Thursday from 0700-1000 hours or 1200-1400 hours.

5.1 Aircraft Maintenance Delivery Locations:

• Building 2306 for C17A Aircraft (452MXS Tool Control Room): 200 rags per week

• Building 1221 for C17A Aircraft (452AMXS Tool Control Room): 150 rags per week

• Building 429 for KC135R Aircraft (752AMXS Tool Control Room): 100 rags per week and 12 lint-free towels per week

5.2 Fire Department Delivery Locations:

• Building 1290 (Fire Station 1 Apparatus Stalls): 200 rags per week

• Building 2390 (Fire Station 2 Apparatus Stalls): 100 rags per week

6. Government Furnished Property/Equipment The Government will not furnish any property or equipment to the contractor for the performance of this contract.

7. Security Requirements The vendor and its employees shall comply with all applicable security regulations and procedures of March ARB. This includes obtaining and maintaining necessary base access credentials and adhering to all security protocols while on base.

8. Period of Performance The period of performance for this contract is five (5) years, with 52 visits per year, totaling 260 visits over the contract period. Deliveries are to commence within 30 days of contract award.

9. Reporting Requirements The vendor shall provide a monthly report summarizing delivery activities, including any issues or discrepancies encountered. The report shall be submitted to the designated Government point of contact by the 5th day of the following month.

10. Quality Assurance The Government will conduct periodic inspections to ensure that the vendor is meeting the requirements of this SOW. This includes verifying the quantity and quality of rags and towels delivered, as well as compliance with delivery schedules and base access requirements.

11. Point of Contact The Government point of contact for this contract will be identified upon contract award.

Rag Replacement Service - March Air Reserve Base