Mod 1.pdf
PDF 122 KB Posted
- Attached to
- Writing and Communication Program
- Solicitation number
- DQ1 CAAA 2027000158 2
- Issued by
- Garfield County, Colorado
About this file
This modification document addresses clarifications to Solicitation #2027000158 for Writing Development Services issued by the Colorado Department of Corrections. The contract involves publication support and writing lab services, including a statewide newspaper, creative arts magazine, and annual anthology. The initial contract period runs from December 1, 2026, through June 30, 2027, with subsequent full-year renewal options. During this initial seven-month term, the contractor must deliver publications according to established release windows, specifically the February/March and May/June release windows; the requirement for four annual issues of each publication applies only to subsequent renewal periods. The contractor may provide up to 12 writing lab sessions monthly across CDOC facilities, with the understanding that additional sessions beyond this scope may continue outside the contract terms.
The modification clarifies three key points regarding the contract scope and intellectual property rights. Physical printing and distribution costs will be billed separately under publication support per Exhibit D pricing, rather than being included in the contractor's base fee. The final publications will be copyrighted by Unbound Authors as the publisher following final copy approval from CDOC, with contributors retaining ownership of original writing and artwork created by incarcerated individuals. The contractor's ability to provide additional writing lab sessions beyond the 12 monthly sessions compensated under the contract remains unresolved as of the modification date of November 9, 2026.
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Text version
MODIFICATION FOR SOLICITATION
Date: 11/09/2026 Solicitation # 2027000158
Title: Writing Development Services
1. MODIFICATIONS
The Solicitation is modified as follows:
A. Responses to written inquiries published.
Questions & Answers - 1
Solicitation DQ2027000158 - Offender Writing Development Services
Buying Organization Colorado Department of Corrections
No Question/Answer Question Date
Q1 Question: DQ 2027000158 – Clarification Regarding Intellectual Property Rights
Regarding Attachment 1, Section 15 (Rights in Work Product and Other Information):
Our organization publishes original writing and artwork created by incarcerated contributors. Under our existing publication permissions agreements, contributors retain copyright ownership of their original work and grant our organization a non-exclusive license to edit, reproduce, publish, and distribute that work, including through approved CDOC channels.
We would appreciate clarification regarding how Section 15 would apply to these contributor-owned works.
Specifically, can CDOC confirm that the contract's intellectual property provisions will not require the transfer of copyright ownership in original writing and artwork created by incarcerated contributors, and that CDOC's rights to reproduce and distribute approved publications will remain consistent with the permissions granted by those contributors?
We understand that rights to contractor-created publication layouts and other deliverables may be addressed separately.
Answer:
The final publications will be the copyright of Unbound Authors as they are the publisher of the workproduct but only after final copy approval from CDOC.
11/05/2026
No Question/Answer Question Date
Q2 Question: DQ 2027000158 – Additional Scope Clarifications
1. Printing and production costs
Exhibit A requires publication of the statewide newspaper, creative arts magazine, and annual anthology. Can CDOC confirm whether physical printing and distribution costs will be paid directly by
CDOC, separate from the contractor's publication support fee? We understand that the contractor is responsible for editorial development, coordination, and preparation of publication-ready materials.
2. Writing Lab Scope/Billing
Unbound Authors currently provides more than 12 Writing Lab sessions per month across CDOC facilities. We understand that this contract will compensate for up to 12 sessions monthly.
Can CDOC confirm that Unbound Authors may continue providing additional Writing Labs outside the scope of this contract, as we currently do?
3. Initial contract publication schedule
The anticipated initial contract period is December 1, 2026, through June 30, 2027. Exhibit A establishes four annual publication windows.
Can CDOC confirm that publication deliverables during the initial seven-month contract will be scheduled according to the applicable release windows within that period, rather than requiring all four annual issues of each publication before June 30, 2027?
Answer:
1. Physical printing and distribution costs will be billed under publication support on Exhibit D, Pricing.
2. Unable to answer at this time.
3. Yes For the initial contract period (effective through June 30, 2027), deliverables will be limited strictly to the established release windows falling within that active timeframe. The awarded contractor is not required to produce four issues of each publication during the initial seven-month term.
Specifically only the February/March and May/June release windows will be required prior to June 30, 2027. The requirement for four annual issues will apply to subsequent full-year renewal options.
11/05/2026
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