Mobile Confined Space - Spec Sheet.docx

Ohio Department of Natural Resources (ODNR) Mobile Confined Space Training Unit Request for Proposals (RFP)

Quote Deadline:

September 1st, 2025

Submissions:

Submit Quotes via Ohio|Buys Online Solicitation (SRC0000033067).

Format:

Quotes must be submitted in a searchable PDF format. All project information and costs may be included together in one document and attached to the item grid.

Inquiries:

All inquiries should be submitted via the Inquiry Feature located in the Ohio|Buys Online Solicitation (SRC0000033067).

Background ODNR is entrusted with a diverse set of responsibilities around the state that impact the quality of life for Ohioans, including the safety of all surface and underground miners. ODNR takes pride in carrying out our mission to ensure a balance between the wise use and protection of our natural resources for the benefit of all.

ODNR provides interactive and educational opportunities for all Ohioans and miners for different types of rescue training.

Overview The purpose of this RFP is to establish a contract for procurement of a mobile confined space unit, otherwise described as a traveling rescue training unit.

The mobile confined space unit will give ODNR an effective way to reach all miners, rescuers, and persons wanting specialized rescue training. ODNR wants to meet people where they are.

The mobile confined space training unit should offer an enclosed rescue situation on a smaller scale to introduce rescuers to a life like rescue situation.

Scope of Work

Fabrication

· Design and fabrication of a coach platform specialty vehicle between the length of 30-35 feet that does not require a CDL license.

· Entries, props, and accessible areas should be fabricated to be durable, self-explanatory, and feature interactive components that are not easily damaged.

· Interactive aspects shall be described by the instructor before the actual training begins.

· All corners and other protruding edges shall be guarded to prevent cutting or catching clothing during the rescue exercise.

· Total tongue weight shall not exceed 1350 lbs.

· Total gross weight of completed unit shall not exceed 12,000 lbs.

Interior Design

· Interior creative design shall include ways to change scenarios for different types of rescues and the ability to change during a rescue.

· The interior effects can be controlled from the exterior by a cabled or remote setup.

· Offeror should keep accessibility in mind.

· The mobile confined space unit shall have multiple doors, in various sizes, and shall feature interactive components that are not easily damaged.

· Connectivity including wi-fi and cell coverage varies across the state which should be considered in any electronic or digital design.

Renderings of Concept

· Offeror to provide a rendering of confined space design concepts to be reviewed by ODNR staff before fabrication so any feasible changes can be made.

· Offeror to provide examples of all interior props, electrical applications, monitoring systems, and video viewing systems.

Graphic Design/Illustration/Photos

· Design and application of an exterior wrap with eye-catching graphics in accordance to ODNR and state of Ohio brand guidelines. The wrap should market ODNR’s work, with rescuers and the public in mind.

· All elements of graphic design, illustration, photos are to be reviewed by ODNR.

· Design and application of an exterior wrap is the ultimate responsibility of the offeror and should be given consideration when developing a project budget.

Signage

· All entrances, elevations, and ladders shall be posted with the appropriate warning signs depicting the hazard.

Installation

· Offeror is responsible for installation of the exterior wrap, signage, interior, and exterior applications.

Offeror Expectations:

· Offeror shall incorporate multiple owner reviews and approval timeframes in its plans to achieve the final timeline.

· Offeror should include a minimum of a one-year guarantee on workmanship and a one-year warranty on materials. Extended warranty and technical support will be in place for any technological aspects of the confined space unit.

· The first meeting will be held within two weeks of the project award date.

· The offeror will have weekly meetings with ODNR staff from award of project to completion of the project via teams or appropriate virtual meetings.

· The desired completion date will be agreed upon after initial conceptual framework approval and offeror must include a feasible project timeline in proposal.

Budget:

The estimated budget for the Mobile Confined Space Unit project is not to exceed: $369,000

· Suppliers shall use the hourly cost for project management, script and content development, and design development that was determined and is part of the negotiated contract for these services.

· Quotes will consist of the items above as well as material costs, fabrication costs, installation costs to equal a total project cost, and delivery costs. Quotes are to be itemized.

Payment Schedule:

Initial Conceptual Framework, Approval

10%

Final Conceptual Design and Floor Plan Approval

10%

Content/Copy Approval

15%

Approval of Completed Design

40%

Fabrication Complete/ Installation Initiated

10%

Final Walk-through/ Punch List Complete

15%

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Award. The project will be awarded to the lowest responsive and responsible bidder by low project total.

Bill to information:

DNR – Origin N21

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

There are three options available to submit invoices to OSS:

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.