MNF Transformer Repair RFP 4.27.2023.pdf

REQUEST FOR PROPOSAL

Issued: 4/24/2023

Qualified organizations are invited to submit an electronic copy of the proposal that meets the requirements described herein no later than June 22 2023, by 3:00 p.m. PST to the following email address:

purchasing@nwascopud.org

OR

Hardcopy documents can also be submitted to:

McNary Fishway Transformer Repair

ATTN: PURCHASING DEPARTMENT

NORTHERN WASCO COUNTY PEOPLE’S UTILITY DISTRICT

2345 RIVER ROAD

THE DALLES, OR 97058

This Request for Proposals (RFP) does not commit Northern Wasco County People’s Utility District, “the District” to award a contract or pay any costs incurred in the preparation of a proposal responsive to this request. The District reserves the right to accept all or part of any proposal or to cancel in part or in its entirety this Request for Proposals. The District further reserves the right to accept the proposal that it considers to be in the best interest of the District.

Summary

Northern Wasco County People's Utility District (hereinafter called "District") issues this Request for

Proposals soliciting McNary Fishway Transformer Repair.

Timeline

The following table outlines the expected solicitation and selection timeline:

Milestone Date

RFP / ITB Release 4/27/2023

Site Visit or Pre‐Bid Meeting 5/17/2023 @ 1:30 pm PST

Respondents Questions Due 5/31/2023 @ 12:00 pm PST

Answers to Respondents Questions on or before 6/7/2023

Proposals / Bids due 6/22/2023 @ 3:00 pm PST

Contract Executed 7/6/2023

Start Work 7/30/2023

Finish Work 8/4/2023

Project Description and Scope of Work

The work associated with the Project is located at the McNary dam near Umatilla Oregon.

A mandatory site walk will be held on 5/17/2023 at 1:30 pm PST. Anyone planning to attend the meeting needs RSVP via email purchasing@nwascopud.ord and greg‐hendricks@nwascopud.org no later than 5/12/2023. All contractors will be screened by security and must be a US citizen. Foreign Nationals must go through a 30 day security application. Once screened, contract personnel will be escorted by Wasco staff while on site. Company vehicles with placards will be allowed on site. Personal vehicles will remain parked outside the security fence on the

Washington side.

The project includes draining the existing oil and repairing oil leaks in a 12MVA Magnetek Class OA/FA 2‐

Phase 60HZ transformer.

The transformer currently has LV bushing that are leaking in cold temperatures. The transformer historically runs 11 months out of the year with a 1 month annual outage for maintenance inspections.

During the last maintenance outage in January 2022, it was noticed that there is leakage from the LV bushings.

Deliverables

Scope of Work:

1. Drain approximately 650 gallons of oil

a. All oil storage must remain in a containment. Contractor shall provide all spill kits for

650 gallons of oil.

2. Replace the LV gasket or bushing to stop leakage

3. Refill transformer with oil and confirm no leaks

Site Logistics:

1. Access to the Dam and Entrance Requirements

a. Badging

i. The federal facility requires that all personnel be screened by security and must be a US citizen. Foreign Nationals must go through a 30‐day security application.

b. Parking

i. Personal vehicles will remain parked outside the security fence on the

Washington side of the dam.

c. Schedule

i. All work must be completed during the scheduled shutdown July 30‐August 4

2023.

2. All equipment must be hand caried or moved with a jib crane located on the spillway deck. This crane has a 2‐ton load limit. The load size must be less than 9 feet tall; this is the maximum clearance between the hook up limit and the guardrail the load will swing over. Any equipment larger must use a crane provided by the contractor.

3. The transformer is located 15 feet above the fish ladder on the north shore of the Columbia

River on the downstream side of the dam.

Proposal Contents Summary

In summary, each proposal must meet all of the following to be considered for acceptance by the

District:

• Provide a copy of the Contractor’s cost and payment schedule.

• Outline the Contractor’s relevant experience in the last two years.

• Provide a list of previous clients that may be used as references.

• Include the name, address, and telephone number of the primary person from the Contractor who will coordinate the construction services with the District.

• Provide name and email address of primary contact on this submission.

• See Evaluation Criteria below and include necessary items to determine scoring and evaluation of Contractor.

Evaluation Criteria

Cost

Project cost including any allowances and contingency.

Project Plan

Provide a plan that highlights the following at a minimum:

Safety and Environmental o Provide hazards and mitigation plan

Step‐by‐Step plan to complete task

Schedule o A shutdown is scheduled July 30 – August 4 2023. All work must be completed in this window.

Qualifications

Demonstration of proposed project team members:

• Qualifications to perform work in applicable discipline(s).

• Knowledge of technical criteria and administrative requirements for projects of similar scope.

• Current and projected workload of each proposed project personnel and proportion of time available for this contract.

Contractor Experience

Demonstration of Contractor’s:

• Qualifications to perform work in applicable disciplines.

• Past performance in completing projects of similar size and scope.

• Demonstration of past experience in providing construction services to governmental agencies in the electric industry by both the Contractor and the project team.

Availability and Commitment of Resources

• Proposed Timeline

• Proposed Staff for project

• Resource Availability

Demonstration of the Contractor’s ability to commit the resources required to complete the project within the established time frames, including responsiveness to specific project technical requirements.

Evaluation Process

District staff will evaluate all the proposals based on the criteria listed above and on cost competitiveness. The District’s staff may also request clarifications or additional information, if needed.

A selection may be based on the cost alone or any combination of the Evaluation Criteria, references and interviews. The District’s Contract Review Board will review staff’s selection and make the determination whether to authorize staff to execute the contract with the selected bidder.

The District reserves the right to reject any or all bids and to waive any informality or technicality in any bid in the interest of the District. All submissions become public records unless labeled ‘confidential’ or a Trade Secret exemption under Oregon’s Public Records Laws, ORS 192.345(2) or ORS 192.355(4).

Disqualification

Factors, such as, but not limited to, any of the following, may disqualify bids without further consideration:

• Evidence of collusion, directly or indirectly, among contractors in regard to the amount, terms or conditions of this invitation to bid;

• Any attempt to improperly influence any member of the evaluation team;

• Existence of any lawsuit, unresolved contractual claim or dispute between contractor and the

District;

• Evidence of incorrect information submitted as part of the bid;

• Evidence of the contractor’s inability to successfully complete the responsibilities and obligations described in the invitation to bid; and

• Contractor’s default under any previous agreement with the District.

Submission

Submit questions via email to:

purchasing@nwascopud.org

NWCPUD will host a mandatory pre‐proposal meeting at 1:30 pm PST on 5/17/2023. Anyone planning to attend the meeting needs RSVP via email purchasing@nwascopud.ord and greg‐hendricks@nwascopud.org no later than 5/12/2023. The meeting location will be at the McNary

Dam and parking details will be provided to respondents after they RSVP by 5/1/2023. All contractors will be screened by security and must be a US citizen. Foreign Nationals must go through a 30 day security application. Once screened, contract personnel will be escorted by Wasco staff while on site.

Company vehicles with placards will be allowed on site. Personal vehicles will remain parked outside the security fence on the Washington side.

In addition to addressing all evaluation criteria, submissions must show verification of insurance at the following minimum requirements:

Commercial / General Liability Insurance, covering bodily injury and property damage. This insurance shall include personal injury coverage, contractual liability coverage and products/completed operations liability. Combined single limit per occurrence shall not be less than $1,000,000. Each annual aggregate limit shall not be less than $2,000,000.

Automobile Liability Insurance, this coverage may be written in combination with the

Commercial General Liability Insurance. Combined single limit per occurrence shall not be less than $1,000,000, or the equivalent.

Workers' Compensation. All subject employers working under this contract are either employers that will comply with ORS 656.017 which requires them to provide Oregon workers' compensation coverage that satisfies Oregon law for all their subject workers, or employers that are exempt under ORS 656.126. [2003 c.794 §76c] In addition, Contractor will obtain, at

Contractor's expense, and keep in effect during the term of this contract, Employers Liability insurance with a limit of not less than $1,000,000.

Notice of Cancellation or Change. There shall be no cancellation, material change, potential exhaustion of aggregate limits or non‐renewal of insurance coverage(s) without 30 days' written notice from Contractor or its insurer(s) to NWCPUD. Any failure to comply with the reporting provisions of this clause shall constitute a material breach of Contract and shall be grounds for immediate termination of this Contract by NWCPUD.

Waiver of Insurance Requirements. Contractor’s failure to provide certificates of insurance as specified herein and/or in the manner specified herein does not constitute a waiver of the insurance requirements. Any waiver of the insurance requirements will only be made in writing.

Tail Coverage. If any of the required liability insurance is on a “claims made” basis, “tail” coverage will be required at the completion of this contract for a duration of 24 months, or the maximum time period reasonably available in the marketplace. Contractor shall furnish certification of “tail” coverage as described or continuous “claims made” liability coverage for 24 months following Contract completion. Continuous “claims made” coverage will be acceptable in lieu of “tail” coverage, provided its retroactive date is on or before the effective date of this

Contract. If Continuous “claims made” coverage is used, Contractor shall be required to keep the coverage in effect for a duration of not less than 24 months from the end of the

Contract. This will be a condition of the final acceptance of work or services.

The District may reject any or all submissions if the District deems doing so would be in the public’s interest.

Once a submittal is selected, the District will determine if they desire to enter into negotiations for a final Contract with the most competitive and qualified bidder. Final project related matters will be negotiated during this period to the satisfaction of the District. Contractor shall provide certificates of insurance listing NWCPUD as additionally insured on liability coverages, except professional liability if included, with respect to activities performed under the contract.

Any entity responding to this solicitation shall do so at its sole expense.

This solicitation is being conducted pursuant to procedures set forth in the District’s Procurement

Policies; the Oregon Revised Statutes, Chapter 279B Public Contracting ‐ Public Procurements; and OAR

137‐047.