Minutes Prebid Cheboygan SP - Bid Addendum-01 2022-06-15.pdf

Cheboygan State Park Mandatory Pre-Bid Meeting

Meeting Minutes

Date: June 6, 2022, 10:00 A.M.

Meeting Location: Cheboygan State Park, Park Headquarters

Departments: Departments of Technology, Management and Budget (DTMB) and Natural Resources (DNR) Project Name: Cheboygan State Park Campground Utility System Improvements File No. 751/19101.GAG Index No. 53070

1. Introductions

Jerry Gregorski – DTMB/Design and Construction Division/Project Director

Ken Dao – DTMB/Design and Construction Division/Field Rep (Not in attendance)

Ronda Osga, DNR Regional Planner

Keith Cheli – DNR Regional Planner

Rich Hill – DNR District Supervisor

David Merk – DNR State Park Supervisor

Allison Jones – DNR

Matthew Hulst – Prein&Newhof Engineering

2. Mandatory Pre-bid meeting – attendees were reminded to sign the sign-in sheet. Sheet attached to the minutes.

3. Project Scope - Replacement of the existing water distribution, electrical distribution and ADA Site upgrades at the Cheboygan State Park.

4. Bids are due Wednesday, June 22, 2022 at 2:00 pm Local Time via electronic submission through the SIGMA VSS website at: https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

Please package your bid submittal into a single PDF document, or at least as few separate documents as possible, per the 6.0 MB maximum file size limitation. This will facilitate the bids processing and minimize chances of errors.

Fore assistance with SIGMA VSS, you may contact the SIGMA Help Desk by telephone at 1-888- 734-9749 or by email at Sigma-Vendor@michigan.gov or Anne Watros and Don Klein/DTMB Contracts section at watrosa@michigan.gov and kleind4@michigan.gov with questions.

5. Bids must be submitted on the Bid Summary form enclosed within the Project Manual. The bid must also include forms within the Project Manual including:

Qualified Disabled Veteran (QDV) Business Representation

Certification of a Michigan Based Business s:\2019\2190663 state of michigan dtmb\cor\minutes prebid 2022-06-03.docx

Responsibility Certification

Bid Schedule (include Schedule of Alternates)

Schedule of Change Order Prices

Bid Security in the amount of 5% of the Base Bid Price, Performance and Payment Bonds (To be submitted by Successful Contractor)

6. A Performance Bond and a Payment Bond is required for bids in excess of $50,000. A five percent (5%) Bid Bond is required with all bid submittals.

7. Appendix V Federal Provisions and Davis Bacon Wage Rates Apply to this project. Certified payrolls are assumed to be required however unknown at this time.

8. Time of Completion and Liquidated Damages: On-site work will not be allowed to begin until October 1, 2022. Work of all trades as specified in the Contract Documents must be Completed by Friday, May 19, 2023. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after this Substantial Completion of the entire Work must be in the amount of $1,000.00/day. (See Paragraph 23 of Section 00100).

9. A 10% preference will be given in the award of this project to Qualified Disabled Veteran Owned Companies in accordance with Public Act 22 of 2010 (See Paragraph 22 of Section 00100). To be considered, a bidder must include with their bid a DD214 Proof of Service and Discharge, a Veterans Administration Rating decision letter, proof of disability (if the disability is not included on the DD 214) and appropriate legal documents setting forth the 51% natural persons QDV Ownership.

10. Progress payments will be processed not more than once per month.

11. Award of Contract: Awarded to the responsive and responsible best value bidder as recommended by Prein&Newhof Engineering (See Paragraph 22 of Section 00100).

12. At least 50% of all working employees must be Michigan Residents.

13. Superintendent of the project shall have the authority of the construction company to make on site decision. On site presence is required at all times whenever work is occurring even if it is a sub-contractor (See Section 00700 General Conditions – Paragraph 2.3)

14. Due to the isolated location extended work hours may be considered by the Owner if requested by Contractor with justification.

15. Bidders reminded that all materials and equipment onsite must be protected, the State is not responsible for construction site security.

16. Bidders were reminded of provisions in the contract documents for payment for stored materials. See contract bid documents.

17. Site Walk-Through and Scope of work Review: If you have questions concerning bid submittal or terms and conditions of the contract agreement please submit them by Thursday, June 16, 2022 at 5:00 p.m. in writing by e-mail to:

Matthew Hulst, P.E. / Prein&Newhof Engineering mhulst@preinnewhof.com o:231-798-0101, c:616-914-0557 s:\2019\2190663 state of michigan dtmb\cor\minutes prebid 2022-06-03.docx

18. Site Visit – following meeting group moved to review the layout of the headquarters well onsite and the campground well house was opened up for meeting attendees.

19. Questions Q: Is there a location onsite that could be used by the Contractor for material storage prior to starting of construction?

A: Likely not the case. Individual requests can be made but there is no guarantee that a location is available. Contractor would be required to secure any storage yards.

Q: Is the daily park entrance fee going to be charged to the Contractor, will they need a recreation passport?

A: Contractor vehicles will not be charged a fee to enter the park for work related activities.

Q: Have the drawings been reviewed by LARA?

A: Drawings have been reviewed by LARA in regard to the electrical work and plan approval has been received, Contractor must still submit for the necessary permits.

Q: Is there any soil information?

A: The campground well log has been attached to these minutes. Soil borings were not completed at the site. Water table is very shallow within 2 ft of surface in most areas. Area is surrounded by wetlands, contractor is to expect varying soils throughout site. Well log indicates clay.

Q: What allowances are required?

A: Contingency Allowance as indicated in the bid documents, a electrical allowance is required as specified in Section 01020 Allowances. Bidder must include the electrical allowance in their bid and list it on the Bid Schedule in the Allowance Amount row.

MDTMB File Number: 751/19101.GAG

4910 Stariha Drive Muskegon, MI 49441 t. 231-798-0101 f. 231-798-0337 www.preinnewhof.com page 1 of 1 S:\2019\2190663 State of Michigan DTMB\COR\Sign in Prebid.docx

Pre-bid Meeting Sign In sheet Owner: State of Michigan – Department of Natural Resources

Project Title: Cheboygan State Park

Project #: 2190663 Date: June 6, 2022 @ 10 A.M. Location: Cheboygan State Park

Attendee Company Phone Number (w/area code) E-mail Address

Jeff Allen Elmers Crane 989-370-5864 Ja1571@Teamelmers.com

Adnan Ahson Rodwood Construction/ADSN

LLC

732-600-8354 adnanahsan@icloud.com

Tyler Beckman Power Construction 231-420-6618 tyler@powerconstructiongroup.net

Tim Modrzynsk Thunder Bay Electric 989-354-2840 timmod@thunderbayelectric.com

Tony McKerchie Glen Construction 810-686-0964 info@glenconstruction.com trmcketchie@aol.com

Keith Cheli MDNR PRD 989-370-1907 chelik@michigan.gov

Jerry Gregorski MDTMB 231-557-9043 gregorskig@mighigan.gov

Matt Hulst Prein&Newhof 231-798-0101 mhulst@preinnewhof.com

Water Well And Pump Record Completion is required under authority of Part 127 Act 368 PA 1978.

Failure to comply is a misdemeanor.Import ID: 16380126402 Tax No: Permit No: County: Cheboygan Township: Benton

Well ID: 16000000331 Elevation: 584 ft.

Latitude: 45.642961

Longitude: -84.41634

Method of Collection: Address Matching-House Number

Source ID/Well No:

WSSN:

2007716

Section:

Well Status:

Active

Town/Range:

38N 01W

Distance and Direction from Road Intersection:

2007716;1-campground well

Well Owner: MDNR CHEBOYGAN STATE PARK Well Address:

4490 BEACH ROAD

CHEBOYGAN, MI 49721

Owner Address:

4490 BEACH ROAD

CHEBOYGAN, MI 49721

(Continued on page 2) This well was drilled under my supervision and this report is true to the best of my knowledge and belief.

Signature of Registered Contractor Date

Drilling Method: Rotary Well Depth: 209.00 ft. Well Use: Type II public Well Type: Replacement Date Completed: 6/21/2001

Pump Installed: Yes Pump Installation Only: No Pump Installation Date: 6/21/2001 HP: 3.00 Manufacturer: Goulds Pump Type: Submersible Model Number: Pump Capacity: 55 GPM Drop Pipe Length: 105.00 ft.

Drilling Record ID:Drop Pipe Diameter: 2.00 in.

Pump Voltage:

Draw Down Seal Used: No Pressure Tank Installed: Yes Pressure Tank Type: Diaphragm/bladder Manufacturer: Well-Mate Model Number: wm-35(x3) Pressure Relief Valve Installed: No

Tank Capacity: 105.0 Gallons

Casing Joint: Welded

Diameter: 6.00 in. to 198.00 ft. depth

Borehole: 10.63 in. to 188.00 ft. depth

Casing Type: Steel - black Height:

Casing Fitting: None

Geology Remarks:

Formation Description Thickness Depth to Bottom

Topsoil 2.00 2.00 Hardpan Clayey 29.00 31.00 Clay Hard 52.00 83.00 Sand 2.00 85.00 Clay Hard 9.00 94.00 Sand Medium 8.00 102.00 Clay Hard 11.00 113.00 Sand 3.00 116.00 Clay Hard 5.00 121.00 Hardpan 21.00 142.00 Sand & Gravel 5.00 147.00 Hardpan 11.00 158.00 Clay Hard 9.00 167.00

(Continued On Page 2)

Static Water Level: 1.00 ft. Below Grade Well Yield Test:

Pumping level 208.00 ft. after 1.00 hrs. at 80 GPM

Yield Test Method: Unknown

Well Grouted: Yes Grouting Material Bentonite slurry

Bags Additives Depth

16.00 5.00 ft. to 188.00 ft.Other

Grouting Method: Grout pipe outside casing

Wellhead Completion: Other, 12 inches above grade

Screen Installed: Yes

Slot 15.00

Set Between

198.00 ft. and 208.00 ft.10.00 ft.

Length

Filter Packed: No Blank: 0.50 ft. AboveScreen Diameter: 6.00 in.

Screen Material Type: Stainless steel-slotted Screen Installation Type: Attached

Fittings: None

Drilling Machine Operator Name:

Employment: Unknown

Type Outhouse/Privy

Nearest Source of Possible Contamination:

Distance 80 ft.

Direction North

Abandoned Well Plugged: Yes

Casing Diameter: 6 in.

Plugging Material: Bentonite slurry No. of Bags: 16.00

Casing Removed: No

EQP-2017 (4/2010) LHD 2/17/2000 12:08 AMPage 1 of 2

Other Remarks: Grouting Additive 1:benseal/ez mud General Remarks:

Tax No: Permit No: County: Cheboygan Township: Benton

Well ID: 16000000331 Elevation: 584 ft.

Latitude: 45.642961

Longitude: -84.41634

Method of Collection: Address Matching-House Number

Source ID/Well No:

WSSN:

2007716

Section:

Well Status:

Active

Town/Range:

38N 01W

Distance and Direction from Road Intersection:

2007716;1-campground well

Well Owner: MDNR CHEBOYGAN STATE PARK Well Address:

4490 BEACH ROAD

CHEBOYGAN, MI 49721

Owner Address:

4490 BEACH ROAD

CHEBOYGAN, MI 49721

LHD 2/17/2000 12:08 AM

Grouting Additive 1:benseal/ez mud

OTHER REMARKS:

Water Well Contractor's Certification This well was drilled under my supervision and this report is true to the best of my knowledge and belief.

Signature of Registered Contractor Date

Contractor Type: Water Well Drilling Contractor

Business Address: wolverine, MI

Reg No: 16-1889 Business Name: sackriders well drilling

Formation Description Thickness Depth to Bottom

Hardpan 28.00 195.00 Sand & Gravel 14.00 209.00

(Continued from Page 1)

Water Well And Pump Record Completion is required under authority of Part 127 Act 368 PA 1978.

Failure to comply is a misdemeanor.

Import ID: 16380126402

EQP-2017 (4/2010) Page 2 of 2