minutes.pdf
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- Solicitation number
- BPM027571
- Issued by
- St. Mary's County, La Plata Town, Maryland
About this file
The document is the pre-bid meeting minutes for the Department of General Services (DGS) project BA-665-221-003 for carpet flooring and trim replacement at the Wineland Building in Annapolis, Maryland. The project is classified as under $100,000 and is a Small Business Reserve solicitation. The project requires all work to be completed within 180 calendar days from the notice to proceed, with liquidated damages of $250 per day for late completion. The procurement process requires bids to be submitted online only on eMMA, and the deadline for questions is October 15, 2021, with bids due on October 25, 2021, at 11:00 am.
The solicitation is for a written bid, and the contract will be awarded to the responsive and responsible bidder who submits the lowest total bid price, in accordance with COMAR 21.05.02. The project manager, Daniel Placeres, provided an overview of the bidding process, scope of work, and facility requirements, which were discussed and clarified with the attendees at the pre-bid meeting.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: October 8, 2021 @ 11:00 AM
DGS PROJECT NUMBER: BA-665-221-003
CARPET FLOORING & TRIM REPLACEMENT
WINELAND BUILDING
16 FRANCIS ST, ANNAPOLIS, MD 21401
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION: Project Classification “A” under $1000,000.00
Small Business Reserve Solicitation Only
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to
Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: The Contractor shall have all project work completed for acceptance by owner/Department of General Services within 180 calendar days from the notice to proceed.
LIQUIDATED DAMAGES: $250.00
PROCUREMENT OFFICER: Christine Stenhouse
DGS PROJECT MANAGER: Daniel Placeres
A/E REPRESENTATIVE: Daniel Placeres
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
The DGS Project Manager, Daniel Placeres, read aloud the Procurement Officer's Summary for the project. He then explained the bidding process to include all requirements listed on the
Notice to Bidders Solicitation Fact Sheet. The DGS Project Manager discussed the project requirements listed in the Scope of Work. The Maintenance Manager was asked to discuss the facilities requirements. All items were opened for discussion to the attendees, and all were clear on the procurement process, scope of work, and facility regulations and requirements.
The following items were discussed:
A. Bidding procedures, all items on the Notice to Bidders Solicitation Fact Sheet and procurement requirements:
1. Bids are to be submitted online only on eMMA.
2. Project Classification "A" under $100,000.00.
3. Small Business Reserve solicitation only.
4. Submit Bid/Proposal Affidavit and or any required forms as outlined in the bid package.
5. Deadline for questions is October 15, 2021, at 11:00 am, and are to be emailed in writing to the Procurement Office: Keon Pompey, keon.pompey@maryland.gov.
6. Bid Due Date: October 25, 2021 @ 11:00 am
B. Scope of Work
C. Facility Requirements and Procedures.
1. All facility requirements and procedures are set forth in the specification.
D. Work is to be accomplished during regular business hours as noted in the Project Manual unless otherwise approved by the facility site manager.
End of Meeting Minutes State of Maryland
Department of General Services Facilities Engineering Division
Room 1404 301 West Preston Street
Baltimore, MD 21201 Daniel Placeres – DGS Project Manager
File details come from the government source that posted it. Updated .