Mini Excavator_ITB.docx

P.O. Box 130 Swainsboro, GA 30401 478-237-6674 Fax: 478-419-1102

Invitation to Bid Mini Excavator Emanuel County Schools Swainsboro, Georgia Emanuel County Schools is soliciting sealed bids for the purchase of one (1) new compact hydraulic mini excavator for use by the Maintenance Department. Funding for this purchase may be from ESPLOST or FY26 maintenance fund equipment allocations.

Equipment shall be new, unused, and a current or prior year production model. Used equipment will not be considered.

The mini excavator will be used for school system maintenance including trenching, drainage repairs, utility work, light grading, and general construction support.

General Requirements Bidder shall provide:

· Manufacturer and model

· Complete specifications

· Warranty information

· Delivery timeline

· Service dealer location

· Total delivered price Equipment shall be delivered FOB:

Emanuel County Schools Maintenance Department 115 Tiger Trail Swainsboro, Georgia 30401 Delivery shall include all freight and setup charges.

The manufacturer must have an authorized service dealer located within approximately 100 miles of Swainsboro, Georgia.

Emanuel County Schools reserves the right to accept or reject any and all bids and to award the bid in the best interest of the school system.

Machine Specifications The compact hydraulic mini excavator shall meet or exceed the following minimum specifications:

Size Classification Machine shall be in the 3–4 ton compact excavator class suitable for school maintenance operations.

Operating Weight

· Minimum: 7,500 lbs

· Maximum: 10,000 lbs Engine

· Diesel engine

· Minimum 20 horsepower

· EPA compliant Performance

· Minimum digging depth: 9 feet

· Two-speed travel required

· Auxiliary hydraulics required

· Zero tail swing or minimal tail swing preferred

Undercarriage Requirements Machine shall include:

· Rubber tracks

· Backfill blade

· Stable undercarriage design suitable for operation on school grounds and paved areas

Operator Station Machine shall include:

· Fully enclosed cab

· Factory-installed heat and air conditioning

· Adjustable suspension seat

· Seat belt

· ROPS/FOPS certified operator protection

· Instrument display panel

· Exterior work lights

Hydraulic Equipment (Required) Machine shall be equipped at time of delivery with:

Hydraulic Thumb

· Factory or dealer-installed hydraulic thumb

· Fully compatible with machine hydraulics Quick Coupler

· Hydraulic or mechanical quick coupler

· Compatible with supplied buckets Auxiliary Hydraulics

· Auxiliary hydraulic lines installed to boom

· Controls located at operator station Hydraulic thumb and quick coupler are required components and shall be included in the base bid price.

Buckets and Attachments Machine shall include at minimum:

· One trench bucket approximately 12–18 inches wide Equivalent bucket sizes acceptable.

Bucket shall be compatible with supplied quick coupler.

Warranty Requirements Minimum warranty:

· Minimum 24 months and/or minimum 2,000 hours machine warranty, whichever occurs first.

Bidder shall include:

· Warranty coverage details

· Local service contact information

· Parts availability information Extended warranty pricing shall be listed as an option.

Delivery and Training Vendor shall provide:

· Delivery to Emanuel County Schools Maintenance Department

· Pre-delivery inspection and setup

· Basic operator orientation at time of delivery Orientation shall include:

· Machine operation

· Safety procedures

· Daily maintenance requirements

Optional Equipment (Price Separately) Provide pricing for:

· Angle blade

· Additional buckets

· Extended warranty options

· Equipment trailer suitable for transporting the excavator

Evaluation Criteria Award may be based on:

· Price

· Compliance with specifications

· Availability of local service

· Delivery timeline

· Warranty coverage

· Suitability for school maintenance operations Emanuel County Schools reserves the right to determine the lowest responsive and responsible bidder.

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