MINES24002 Glass Melting Furnace.pdf

Procurement and Contracting 1500 Illinois Street, Room 240

Golden, CO 80401

INVITATION FOR DOCUMENTED QUOTE (DQ) – THIS IS NOT AN ORDER

Bid Number: MINES24002 Glass Melting Furnace

Purchasing Agent: Jennifer Good Telephone Number: (303) 273-3264 E-Mail: procurement@mines.edu

BID DUE DATE AND TIME: July 31, 2023, 5:00 PM (Mountain Time)

SCHEDULE OF ACTIVITIES DATE TIME (MT)

DQ Release Date July 26, 2023 Offeror Written Inquiry Deadline July 28, 2023 5pm Response to Written Inquiries As soon as possible Bid Submission Deadline July 31, 2023 5pm

BID FORMAT:

In order to be deemed responsive, all bid submittals must include:

1. Completed Mandatory Signature Page

2. Completed Documented Quote Paperwork/Pricing

3. Bidder’s W-9 or W-8BEN (whichever is applicable)

4. Product Literature

5. Warranty Information

DESCRIPTION:

The Colorado School of Mines (Mines) seeks bids for a on a Glass Melting Furnace “FOB Destination, prepay and add” basis.

Desired Features:

• 1700°C max temperature

• >18” square sample area

• Bottom loading with electric lift

• Element covers

NOTE: The parts and model numbers listed below are from Deltech Furnaces and are listed for reference purposes. Full specifications are attached as Exhibit A. Bidders may submit a bid for the exact item(s) listed or alterative item(s). Any alternate products being offered shall be of equivalent, or greater, specifications to relating to the listed items. Bidders offering alternate products shall list the manufacturer, model and part numbers for the product in the space provided. If you are providing an alternate product, please provide Mines with sufficient literature so we may thoroughly evaluate the equivalency of your offer to the product. Mines reserves the right to determine whether the alterative products offered are equivalent to those specified.

Item 1:

Quantity 1 of 1700 C Glass Melt Furnace Part / Model Number: DT-31-RS1816 Manufacturer: Deltech Furnaces

Item 1: $______________________________Each

Item 1: $______________________________Total

If bidding alternative equipment, please leave the following “Items” blank and attached equipment specifications, literature, and cost details is a separate document.

Delivery:

Type of shipping method: __________________ Number of shipments: ____________________ Estimated arrival date(s): __________________

Shipping Cost: _________________

Training:

Do you provide training? Provide details: _____________________________________________

Installation:

Do you provide installation? Provide details: ___________________________________________

Estimated Installation Cost(s): ____________________

Estimated Installation date (s): ___________________

Warranty:

Duration of Warranty: _______________

Warranty Cost: ________________ (if applicable)

(Please include warranty details in a separate file)

OTHER:

(Please include details for any other applicable costs)

TOTAL BID PRICE:

We offer the above goods on an “FOB Destination Pre-pay and add” basis, without exception or qualification, for the listed prices of:

Training Cost: $_______________________(USD)

Installation Cost: $_____________________(USD)

Shipping Cost: $________________________ (USD)

Warranty Cost: $______________________ (USD)

Other Costs: $________________________ (USD)

Total Cost of Items: $_________________________ (USD)

REQUIRED INFORMATION:

In order for your company’s response to be considered responsive by Mines, your bid must respond or provide further information to each of the following questions. Return this section with your responses.

Please list the question as well as your response to each question.

1. Provide the company’s W-9, W-8 BEN (whichever is applicable).

2. This completed Documented Quote Paperwork, including the Signature Page.

3. Provide data sheet and additional literature to show specifications of items offered, including information on how the item(s) exceed the minimum specifications.

4. Delivery and Installation

a. Please list, from the time of order, how long until the equipment will be delivered.

b. How long after delivery will the equipment be installed?

5. Explain in detail, your warranty policy.

6. Training

a. Describe training structure, including how long training will be.

b. What positions from your company provide the training?

c. How many people will you train?

EXPORT CONTROL CLASSIFICATION NUMBER (ECCN):

If the product has an ECCN number, please provide the number.

BID SUBMITTAL AND CONDITIONS:

Bids must be submitted before the bid due date and time. Submission is through the Bidnet Direct website: (http://www.bidnetdirect.com/).

All bids must include this DQ form completed, answers to the required questions and any additional requested information.

All bids submitted must be signed by a duly authorized official of the company.

Fax or hardcopy bids will not be accepted.

Mines reserves the right to reject any or all submittals.

Mines will not accept a quote as a bid. However, if you would like to include a quote to be used with the purchase order, you may, all bids submittals must include:

1. Completed Mandatory Signature Page

2. Completed Documented Quote Paperwork/Pricing

3. Bidder’s W-9 or W-8BEN (whichever is applicable)

4. Product Literature

5. Warranty Information

Colorado School of Mines encourages participation from all types of businesses including, but not limited to: Small, Minority-Owned, Women-Owned, Disabled Veteran-owned, Veteran-Owned, and Large. If your company can provide the goods and/or services as requested, we encourage you to respond to this solicitation.

COMMUNICATIONS:

Inquiries regarding this solicitation should submitted on the Bidnet site. Please submit inquiries as early in the bid period as possible; the Mines Purchasing Agent might be unable to respond to an inquiry submitted very close to the due date.

Jennifer Good shall be the sole point of contact for this solicitation. This DQ and any written modifications, as posted on the Bidnet Direct website, represent the entire solicitation. Any information about this solicitation received by Bidders from sources other than from the documents posted on the Bidnet Direct or via an email from the Procurement and Contracting Department shall have no effect on the solicitation.

Bidders finding fault in the specifications contained in this bid should notify the Purchasing Agent listed in this solicitation upon receipt of this DQ.

MODIFICATIONS / ADDENDUM:

In the event that it becomes necessary to revise or modify any part of this DQ, an addendum will be posted on Bidnet Direct (http://www.bidnetdirect.com/colorado). It shall be the responsibility of the Bidder to check the Bidnet Direct website periodically to see if any modifications have been issued.

http://www.bidnetdirect.com/ http://www.bidnetdirect.com/colorado

Failure to retrieve such modifications, and include their provisions in your bid response, may result in your bid being disqualified.

AWARD:

The factors to determine the award of this DQ shall be as follows in no order of precedence:

1. Pricing.

2. Delivery time.

3. If an alternative is proposed, that the equipment is equivalent, or greater, in specifications of the items listed above.

4. The bid that is most advantageous to Mines.

Mines may evaluate the bids received to bid responsiveness, bidder responsibility, and, at the Mines opinion, other relevant factors.

Awards will be posted on the Bidnet Direct website.

Mines reserves the right to reject any or all submittals.

PURCHASE ORDER TERMS:

Upon award, a Mines Purchase Order will be offered to the successful Bidder. Specifications, requirements, terms, and conditions of this solicitation shall be considered incorporated into the resulting Purchase Order, unless specified otherwise in the Purchase Order. The contents of the bidder’s response will become contractual obligations of the Purchase Order. Failure of the selected Bidder to accept these obligations in a Purchase Order may result in cancellation of the order and award to another Bidder.

In the event that the Bidder’s forms (or parts of forms) are included in the Bidder’s response and subsequently included as attachments or exhibits to the final Purchase Order, the Bidder agrees that, where there are contradictions or inconsistencies, the terms of the Purchase Order shall always supersede and control those of any such attachment or exhibit. The Purchase Order Terms may be found at the following web address: https://www.mines.edu/business-operations/wp-content/uploads/sites/12/2022/08/2022-Mines-PO-Terms.pdf

FUNDING:

The resulting Purchase Order is subject to, and contingent upon, the continuing availability of funds for the purpose thereof. Financial obligations of the Colorado School of Mines, an entity of the State of Colorado, payable after the current fiscal year ending June 30 are contingent upon funds for that purpose being appropriated, budgeted, or otherwise made available. The successful Bidder expressly understands and agrees that all its rights, demands, and claims to compensation arising under the resulting contract are contingent upon receipt of such funds by Mines. In the event that there shall be no funds available, Mines may immediately terminate the Purchase Order without liability, including liability for termination costs.

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PROCUREMENT POLICY:

Procurement Policy is linked below, please review for any questions or concerns https://www.mines.edu/policy-library/wp-content/uploads/sites/87/2020/05/Procurement-Policy-and- Procedures-May-2020.pdf https://www.mines.edu/policy-library/wp-content/uploads/sites/87/2020/05/Procurement-Policy-and-Procedures-May-2020.pdf https://www.mines.edu/policy-library/wp-content/uploads/sites/87/2020/05/Procurement-Policy-and-Procedures-May-2020.pdf

SIGNATURE PAGE:

Bidder’s Legal Name:

Printed Name of Authorized Representative:

Signature of Authorized Representative:

Title:

Telephone:

Email:

Date of Signature:

Exhibit A

Full Specifications Part No. Description QTY

DT-31-

RS1816

One (1) DT-31-RS1816 1700 C Glass Melt Furnace with a 18” in diameter x 16” high clear workspace. Complete with your choice of electric or pneumatic lift (100psi required); Kanthal Super 1800 6/12mm diameter heating elements; split plug and top cylinder to permit glass fining;

Eurotherm 3504 autotuning temperature controller (other controllers available upon request); type B control thermocouple; overtemperature protection (including limit controller, type B thermocouple, and contactor);

isolation type stepdown transformer in Nema 1 enclosure; phase angle fired SCR power controller. Controls are housed in a NEMA 1 enclosure with a side hinged front door opening for ease of access to all components. Please specify preferred voltage for three phase, 25 kVA power

One (1) set of alumina element protection tubes for the above furnace