Milk RFQ 24_162.pdf

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

CHARLIE WALKER, Jr. KENNETH BRADSHAW, Ed.D. BOBBY A. SMITH, CPA President Superintendent of Schools Chief Financial Officer

QUOTE COVER SHEET

MILK PRODUCTS 2024-2025 RFQ #24-162

Date:

Vendor Name:

Address:

Phone:

Fax:

Email:

ALL BIDS ARE DUE MAY 29, 2024 AT 3:00 P.M.

Addendum(s) Acknowledged: (If Applicable)

Yes

No

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

CHARLIE WALKER, Jr. KENNETH BRADSHAW, Ed.D. BOBBY A. SMITH, CPA President Superintendent of Schools Chief Financial Officer

You are invited to contract with the County Board of Education of Richmond County, Georgia, (herein after referred to as “Richmond County School System”, “RCSS” or “Owner”) to provide products for the 2024-2025 MILK PRODUCTS RFQ#24-162. Items will be F.O.B., Augusta, Georgia, marked for and delivered to each individual school specified on the order and marked to the attention of the lunchroom manager of each individual school.

Product specification, and general information and conditions pertaining to each category of products issued by the Richmond County School System Nutrition Program Department are considered to be a part of this Request for Quotes and are to be used for reference. Richmond County School System adheres to the Buy American provisions found in the regulations of the National School Lunch Program (NSLP) at 7 CFR 210.21(d) and the School Breakfast Program (SBF) at CFR 220.16(d). According to Section 104(d) of the William F. Goodling Child Nutrition Reauthorization Act, Section 12(n) of the National School Lunch Act, Richmond County School System will purchase domestically grown and processed foods to the maximum extent practicable. In some cases, the supplier may be asked to certify the percentage of U.S. content in products supplied.

All freight and delivery charges MUST be included in the unit cost. THIS DEPARTMENT WILL

NOT ACCEPT ANY OVER OR UNDER SHIPMENTS. PLEASE INDICATE PACKAGING CLOSEST

TO AMOUNT SPECIFIED AS THE ESTIMATED USAGE.

The company awarded any portion of this bid is expected to deliver milk, dairy and water products daily to each individual school as ordered by the School Nutrition Program. Some milk, dairy and water may be delivered weekly with prior approval from School Nutrition.

Also note further requirements under the following Standard Terms and Conditions.

TO:

DEALERS IN MILK PRODUCTS

FROM:

RICHMOND COUNTY BOARD OF EDUCATION

DATE:

MAY 3, 2024

SUBJECT:

MILK PRODUCTS 2024-2025 RFQ #24-162

RICHMOND COUNTY SCHOOL SYSTEM

NUTRITION SERVICES

MILK PRODUCTS 2024-2025

RFQ #24-162

STANDARD TERMS AND CONDITIONS

1) TIME AND PLACE: Bids will be received by the Richmond County School System until 3:00 p.m., on Wednesday, May 29, 2024 at 864 Broad Street, Augusta, GA 30901

2) LATE BIDS AND QUOTES: Regardless of cause, late bids and quotes will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s risk to ensure delivery at the designated office by the designated time. Late bids and quotes will not be opened and may be returned to the vendor.

3) BID FORM: Each bid must be submitted on the bid form provided. All blank spaces must be filled in with ink or typewritten. Completed bid form is a required document of the bid and must be turned in. Failure to use the bid form provided may result in rejection of bid.

4) SEALED BID REQUIREMENT: Each bid must be submitted in a sealed envelope addressed to

Dr. Kenneth Bradshaw, Superintendent of Schools; c/o Mr. Bobby A. Smith, Chief Financial

Officer, Richmond County School System, 864 Broad Street, Augusta, GA 30901. Each sealed envelope containing a bid must be plainly marked on the outside “MILK

PRODUCTS RFQ #24-162”. If forwarded by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to Dr. Kenneth Bradshaw, Superintendent of Schools, c/o Mr. Bobby A. Smith, CFO, Richmond County School

System, 864 Broad Street, Augusta, Georgia 30901, RFQ #24-161.

5) DELIVERY AND FREIGHT REQUIREMENTS: Deliveries will be made DAILY to the respective schools on an agreeable schedule with the School Nutrition Director and the vendor. Merchandise in full-case quantities shall have an identification mark on the outside of the case for easy review by the receiving personnel. In the event of an emergency where schools are closed, vendor shall contact School Nutrition Director to determine date and time deliveries should be made.

6) QUALITY ASSURANCE: In the event that the successful bidders are unable to perform as required, they shall be responsible for securing goods or services from an alternate source or vendor and pay the vendor any additional costs involved in supplying the goods. In the event that the successful bidder is unable to furnish the brand which was indicated in their bid, DELIVERY MUST NOT BE MADE until the School Nutrition Program Director has been contacted and an alternate selected.

7) STIPULATION FOR BID PRICING: Pricing must remain firm for the period contract period August 1, 2024 to July 31, 2025 and shall include all charges for packing and transportation to the individual schools. Price quotes will not include Federal Excise Tax or State Tax. The Richmond County School System is a tax-exempt organization.

8) OPTION TO RENEW: The Richmond County School System shall have the option to renew for two (2) additional one year terms at the same cost, terms, and conditions as the original contract contingent upon the mutual agreement of the vendor and Richmond County School System.

9) ESTIMATED QUANTITIES: Quantities needed for the breakfast and lunch programs will be determined by individual School Nutrition Managers who will place their orders directly with the vendor. Quantities listed in the bid are an estimate and can vary according to usage.

10) METHOD OF AWARD: Contract will be awarded based on lowest responsible and responsive bidder meeting specifications and overall general value received. The Richmond County School System reserves the right to award complete bid based on the total price and the ability of the vendor to perform services. This bid will be awarded based on service to ALL SCHOOLS in Richmond County.

11) WARRANTY: The successful vendor will provide to the Richmond County School System, in writing, a warranty to replace at no expense to the Director of School Nutrition or the Richmond County School System, any or all items found to be defective within a week of acceptance by the school.

12) REJECTION OF QUOTES: The Richmond County School System reserves the right to reject, in whole or in part, any and all proposals received, to waive technicalities, or to negotiate any term(s) or provision(s) of such proposals as meet the requirements and specifications of this RFQ, such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all proposals for use by the Richmond County School System.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous proposals or proposals which are uncertain as to terms or compliance with specifications.

13) RIGHT TO RE-BID: The Richmond County School System reserves the right to reject any and all bids. The right is reserved to reject any and all quotations, to omit any items called for or to accept the bid deemed best for the Richmond County School System.

14) NON-WITHDRAWAL PERIOD: Quotes may not be withdrawn for a period of thirty (30) days from the date of bid opening.

15) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year:

202-2-506 (b) (1)

“Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System for those sums payable at the end of any renewed calendar year.

The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.”

16) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

17) CANCELLATION: In the event at any time during the contract period the vendor cannot provide acceptable service, the Richmond County School System reserves the right to make other temporary arrangements for the procurement of milk, dairy and water.

18) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT 2 for Sex Offender Acknowledgement Form.

19) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41-4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S.

§ 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT 3 for E-Verify Affidavit Form.

20) SMOKE FREE ENVIRONMENT: Bidder shall post notice and prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

21) TIME OF THE ESSENCE: Failure of the successful vendor to deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs.

22) INSPECTION: All items shall be subject to inspection upon arrival at destination. If any items are found defective or otherwise not in conformity with the specification requirements, the school system shall have the right to reject such articles, with no cost to the school system. Further, it will be the responsibility of the vendor to defray any cost involved in the delivery and return of rejected articles.

23) HANDLING OF INVOICES: The handling of statements and invoices will be as follows:

a. Two invoices will be given with each delivery.

b. Invoices will be signed by managers after the quantity and quality has been checked to meet specifications.

c. One invoice will remain in the school’s office files and the other is to be sent directly to the School Nutrition Program office.

d. All invoices will be paid through the Richmond County Board of Education after the approval of school officials.

The successful bidder shall be paid in payments or in full, upon submission of an itemized invoice with the prices stipulated herein for items delivered and accepted. All prices are to be net with all discounts deducted before prices are submitted.

24) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

25) QUESTIONS, REQUESTS FOR CLARIFICATION, OR INTERPRETATIONS REGARDING THIS

REQUEST FOR QUOTE: All communications concerning this request for quotes must be submitted in writing by electronic mail to:

Richmond County School System Business Office Attn: Ms. Cecilia Perkins (706)826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretations must be submitted to the Business Office on or before the close of business May 22, 2024, 5:00 P.M.

26) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the

Business Office and will be distributed via the website www.rcobe.org/bids to all participating contractors. Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating contractor and attached to their response form.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcobe.org/bids

27) NONDISCRIMINATION CLAUSE

In accordance with Federal civil rights law and the U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its agencies, offices, and employees, and institutions participating in our administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State of local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877- 8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer;

or at any USDA office, write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992.

Submit your completed form or letter to USDA by:

(1) Mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410

(2) Fax: (202) 690-7442

(3) Email: program.intake@usda.gov.

This institution is an equal opportunity provider.

28) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under Georgia Public Records Act.

https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer mailto:program.intake@usda.gov

INSTRUCTIONS AND SPECIFICATIONS 2024-2025 RFQ #24-162

These instructions shall govern the selection of milk, dairy and water furnished and delivered to the Richmond County School System. Bids which in any way qualify or vary the terms of these instructions, conditions and specifications shall be considered non-responsive.

According to Section 104(d) of the William F. Goodling Child Nutrition Reauthorization Act, Section 12 (n) of the National School Lunch Act, Richmond County will purchase domestically grown and processed foods, to the maximum extent practicable. In some cases, the supplier may be asked to certify the percentage of U.S. content in products supplied.

METHOD OF AWARD

1. The bid shall be awarded to the lowest responsible and responsive bidder for the Richmond County School System. This will be based on approximate annual usage rates multiplied by the price bid. The bidder with the lowest price of all these prices totaled will be awarded the bid.

2. The school system reserves the right to reject any and all bids and/or to accept the bid that in its judgment will be in the best interest of the Richmond County School System.

3. By the submission of this bid, the bidder agrees that he will accept one hundred (100) percent of the Richmond County School System milk requirements.

4. The decision of the Richmond County School System shall be final.

CONTRACT

1. This is a requirements type contract.

2. The contract shall cover the school year 2024-2025 and 2025 Summer Food Service Program.

3. The Richmond County School System shall have the option to renew for two (2) additional one year terms at the same cost, terms, and conditions as the original contract contingent upon the mutual agreement of the vendor and Richmond County School System.

4. The bidder must have a local refrigerated warehouse and local business office with a local contact person and local phone number.

PRICING

1. Prices are to be quoted on the half (1/2) pint cartons/pouches on the basis of per half

(1/2) pint unless specified in a different pack.

2. The School System, realizing the instability of the raw milk market and rapidly changing cost of containers and ingredients, agrees to accept escalating clauses on bids for school milk for the school year 2024-2025. However, the increase in the price of raw milk to the supplier of .00027 per ½ pint for each .05 per cwt increase to the supplier. Also, any increase in price caused by increased cost of containers or ingredients shall not exceed the direct increase in cost to the supplier.

3. Should the price of raw milk or container and ingredients be reduced, the supplier agrees to pass on the reduction to the School System at the same ratio as any increase which might occur.

4. Suppliers are required to notify the School System immediately upon notification of a change of the raw milk price. Also, suppliers are required to furnish the School System with a prior manufacturer's cost and present cost attesting to any increase in container or ingredient cost. The amount of change per cwt of raw milk and/or change in container or ingredient cost and the effective date shall be included in the notification.

ORDERS

The individual School Nutrition Manager shall place orders daily, based on their needs, as has been the practice.

TEMPERATURE

At the time the milk is delivered to the Richmond County Schools, it shall have a temperature of not more than forty-one (41) degrees Fahrenheit and not less than thirty-two (32) degrees Fahrenheit.

HANDLING OF UNUSED MILK

Milk left over from the previous delivery is to be rotated in a manner to insure that the unused milk, from the previous delivery, will be used first or replace said unused milk and/or unsatisfactory milk (off flavor, damaged container, etc.) with fresh fluid milk each day at no cost to the Richmond County School System. Rotation or replacement will be at the direction of the School Nutrition Manager or School Nutrition Director. The successful bidder will be required to pick up any leftover milk before a holiday and on the last day of the school year and credit the school for the milk.

In the event that milk is not delivered to any school in time to be served with the regular student breakfast/lunch, the vendor will be required to pay the meal cost for each student served the meal without a milk choice, since no Federal monies are paid for student meals without a choice of unflavored milk. This penalty will be waived in case of non-delivery caused by an act of God, insurrection and acts of public enemy.

BILLING

1. At the time of delivery to the schools, two (2) copies of the vendor's invoice shall be left with the School Nutrition Manager.

2. In the event of errors, a credit or debit (as the case may be) is to be issued against the invoice as it was presented to the School Nutrition Manager.

a. The credit, or debit, shall show the original invoice number, date and error being corrected on the face of said credit or debit.

b. The credit, or debit, shall be sent, in duplicate, directly to the School Nutrition Manager.

3. All invoices are to clearly indicate the school name.

PRODUCT REQUIREMENTS

1. All whole fresh fluid milk furnished and delivered to Richmond County Schools shall meet the following requirements:

a. be Grade "A"

b. be Pasteurized and Homogenized

c. have a milk fat content of not less than 3.25%

2. All whole fresh fluid milk furnished and delivered to Richmond County Schools must be produced in compliance with the conditions, regulations and requirements of the Georgia Department of Agriculture.

3. Richmond County School System is seeking to achieve Healthier US School Challenge (HUSSC) status. Guidance on HUSSC Issues published in March 2010 states that HUSSC will not make awards to schools that serve milk containing non-nutritive sweeteners.

CONTAINER REQUIREMENTS

All half (½) pint paper containers, in which milk for Richmond County Schools is packaged, shall be: plastic coated of the Pure-Pak type, or approved equal, sound, sanitary, clean, leak proof and with lids which open properly. Tetra Pak cartons or pouch containers are also acceptable. All containers must be treated to kill bacteria and provide adequate protection of contents from contamination.

DEFINITION

Milk - Any reference to milk in this specification shall mean Whole Fresh Fluid Milk (cows) as produced under the Georgia Department of Agriculture Specification i.e. The milk shall be pasteurized and homogenized, have a bacterial count not in excess of 1,000 per millimeter and no coliform. It shall contain 8.25% solids or more and have a minimum weight of 8.6 lbs. per gallon. The butterfat content shall not be less than 3.25%.

DELIVERY

1. Delivery shall be made to schools each day, Monday through Friday. There are to be no deliveries made on holidays, Saturday or Sunday. Delivery schedule will be determined by the Director and successful bidder. Drivers should have adequate supplies to ensure that each school has enough milk on hand until next scheduled delivery.

2. The milk cartons/pouches delivered to the cafeteria shall be placed, by the vendor, in the refrigerators and/or coolers as designated by the School Nutrition Manager.

3. Milk cartons/pouches will be delivered in clean milk cases (no corrugated boxes accepted) and where feasible, policy of untouched by human hands would be followed. Exception would be in automatic lifts or where equipment was not available for case storage.

FURTHER REQUIREMENTS: The successful bidder or bidders must:

1. Comply with Executive Order 11246, entitled “Equal Employment Opportunity” as amended by Executive order 11375 and as supplemented in the Department of Labor regulations.

2. Meet regulations relating to energy efficiency which are contained in the State Energy

Conservation Plan issued in compliance with the Energy and Conservation Act (PL 94- 165).

3. Allow access by duly authorized representatives of the School Food Authority State

Agency, United States Department of Agriculture Comptroller General to any books, documents, papers and records which are directly pertinent to this contract.

4. Maintain all required records for the three (3) years after final payment and all other pending matters are closed.

5. Comply with all applicable standards, orders, or requirements issued under Section

306 of the Clean Air Act, Executive Order 11738, and Environmental Protection Agency regulations.

6. Comply, sign and return the attached certification form regarding lobbying, debarment and drug-free workplace requirements. (ATTACHMENT 1)

If any potential bidder is in doubt as to the true meaning of this request for quotation, they may submit to the Business Office, Richmond County School System, 864 Broad Street, 4th Floor, Augusta, GA 30901 or 706-826-1298 a request for an interpretation thereof. Any interpretation will be made by addendum duly issued and a copy thereof posted on the Richmond County School System’s website at www.rcboe.org. The Richmond County School System will not be responsible for any other explanation or interpretation of such documents which anyone presumes to make on behalf of the School System before expiration of date set for receipt of bids.

Vendors shall not submit a bid for the contract if a conflict of interest real or apparent, would be involved. Conflicts of interest arise when any of the following has a financial or other interest in the firm:

a. An employee, officer or agent of the local school system.

b. Any member of the immediate family of the above named persons.

c. The partner of any of the above name persons.

http://www.rcboe.org/

The undersigned offers and agrees to furnish those items for which bids are awarded (1) at the quoted prices, (2) in the required quantities, (3) of the quality defined by the specifications, and (4) will deliver said products to the school(s) location designated.

This contract shall be binding for the period August 1, 2024 through July 31, 2025.

Termination of this contract will be immediate if the vendor fails to meet the requirements established herein. Any other termination shall be accepted only upon the written agreement of both parties. Failure to comply with this agreement may result in a bidder’s/vendor’s name being removed from the list of approved bidders.

By submitting this bid, the undersigned bidder certifies they have read, understand, and agree to the foregoing conditions.

COMPANY NAME:

ADDRESS:

TELEPHONE NUMBER:

FAX NUMBER:

EMAIL:

SUBMITTED BY:

SIGNATURE AND DATE:

TITLE:

A signed copy of this contract along with the RFQ and Standard Terms and Conditions must be received by Wednesday, May 29, 2024 at 3:00 p.m.

VENDOR NAME: ________________________________________________________________________________________

ITEM

NO.

ESTIMATED

QUANTITIES SPECIFICATIONS

PRICE

CARTON

1. 250 MILK, UNFLAVORED. Low-fat milk. Grade A, Pasteurized, Homogenized, Vitamin D Enriched. Shall contain not less than 8.25% milk solids and no more than 1% milk fat.

Brand Name

Packer

Location

Price for ALL Schools

2. 1,421,300 LOWFAT MILK, UNFLAVORED. Grade A, Pasteurized. Shall contain 1.0% milk fat and not less than 8.25% milk solids.

3. 274,500 SKIM MILK, UNFLAVORED. Grade A, less than .5% milk fat.

VENDOR NAME: ________________________________________________________________________________________

NO.

ESTIMATED

QUANTITIES SPECIFICATIONS

PRICE

CARTON

4. 2,384,500 SKIM MILK, CHOCOLATE FLAVORED

Grade A, Pasteurized. Shall contain not less than 8.25% milk solids and no more than 1 percent milk fat, less than or equal to 25 gm of sugar per 8 oz. serving. No non-nutritive sweeteners.

**SUBMIT NUTRITION INGREDIENT STATEMENT**

5. 315,000 SKIM MILK, STRAWBERRY FLAVORED. Grade A, Pasteurized. Shall contain not less than 8.25% milk solids and no more than 1 percent milk fat, less than or equal to 26 gm of sugar per 8 oz. serving. No non-nutritive sweeteners.

VENDOR NAME: ________________________________________________________________________________________

NO. SPECIFICATIONS

PRICE

CARTON

6. 250,000 SKIM MILK, VANILLA FLAVORED. Grade A, Pasteurized. Shall contain not less than 8.25% milk solids and no more than 1 percent milk fat, less than or equal to 26 gm of sugar per 8 oz.

serving. No non-nutritive sweeteners.

7. 50 BUTTERMILK. Shall meet State Requirements, 1 gallon containers.

8. 100,000 LACTOSE FREE MILK. 8 oz.

ATTACHMENT 1

Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug Free Workplace Requirements

Vendors should review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with the certification requirements under 34 CFR Part 82, “New Restrictions on Lobbying,” and 34 CFR Part 85, “Government-wide Debarment and Suspension and Government-wide Requirements for Drug-Free Workplace.” The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Richmond County Board of Education determines to award the covered transaction, grant, or cooperative agreement.

1. Lobbying As required by Section 1352, Title 31, of the U. S. Code, and implemented at 34 CFR Part 82, for persons entering into a grant or cooperative agreement over $100,000 as defined at 34 CFR Part 82, 105 and 82.110, the applicant certifies that:

(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement:

(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly.

2. Debarment, Suspension, and Other Responsibility Matters As required by Executive Order 12549, Debarment and Suspension, and implemented at 34 CFR Part 85, for prospective participants in primary covered transactions, as defined at 34 CFR Part 85, Sections 85.105 and 85.110—Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements

A. The applicant certifies that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

(c) Are not presently indicted for or otherwise criminally or civilly charged by a Government entity (Federal, State, or local) with commission of any offenses enumerated in paragraph (1)(b) of this certification; and

B. Where the applicant is unable to certify to any of the statement in this certification, he or she shall attach an explanation to this application.

3. Drug Free Workplace

(Grantees Other Than Individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F, for grantees, as defined at 34 CFR Part

85, Section 85.605 and 85.610- A. The applicant certifies that it will or will continue to provide a drug-free workplace by:

(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee’s workplace and specifying the actions that will be taken against employees for violation of such prohibition;

(b) Establishing an ongoing drug-free awareness program to inform employees about--

(1) The dangers of drug abuse in the workplace;

(2) The grantee’s policy of maintaining a drug-free workplace;

(3) Any available drug counseling, rehabilitation, and employee assistance programs; and

(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

(c) Making it a requirement that each employee to be engaged in the performance of the grant given a copy of the statement required by paragraph (a);

(d) Notifying the employee in the statement required by paragraph (a) that as a condition of employment under the grant, the employee will—

(1) Abide by the terms of the statement; and

(2) Notify the employer, in writing, of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction;

(e) Notifying the Richmond County Board of Education, in writing, within ten (10) calendar days after receiving notice under

Subparagraph (d) (2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Director of Finance and Accounting, Richmond County Board of Education, 864 Broad Street, Augusta, Georgia, 30901. Notice shall include the identification number(s) of each affected grant;

(f) Taking one of the following actions, within thirty (30) days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted-

ATTACHMENT 1

(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or

(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;

(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f).

Drug-Free Workplace (Grantees Who Are Individuals)

A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, with ten (10) calendar days of the conviction, to: Director of Finance and Accounting, Richmond County Board of Education, 864 Broad Street, Augusta, Georgia, 30901. Notice shall include the identification number(s) of each affected grant.

As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.

Name of the Applicant

PR/Award Number and/or Project Name Milk 2024-2025; RFQ #24-162

Printed Name and Title of Authorized Representative

Signature

Date

ATTACHMENT 2

SEX OFFENDER ACKNOWLEDGEMENT FORM

Read, sign and return this form to the Richmond County Board of Education along with bid quote.

The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract.

The Contractor (or Vendor) is certifying to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding me or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Company Name:

Contractor/Vendor Signature Date Signed

Witness Signature

Date Signed

ATTACHMENT 3

E-VERIFY AFFIDAVIT

under O.C.G.A. § 13-10-91(b)(4)

Read, fill out and return this form to the Richmond County School System

By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pub.L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number:

Date of Authorization:

Name of Project: Milk Products 2024-2025

Solicitation Number (if applicable): RFQ #24-162

Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________________, _________, 202_______ in ____________________ (city), ______________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______________________ DAY OF _______________________________________________ ,202_____________.

NOTARY PUBLIC

My Commission Expires:______________________________________________________________________________________

MILK RFQ# 24-162 RCSS DIRECTORY OF SCHOOLS 2024-2025

SCHOOL PHONE FAX

STUDENT

HOURS

GRADES PRINCIPAL ADDRESS

Academy of Richmond County High 706-737-7152 706 737-7155 8:20 – 3:10 9 - 12 Jason Medlin 910 Russell Street/Augusta/30904

Butler High 706-796-4959 706 796-4780 7:25 – 2:15 9 - 12 Dr. Bernard Chatman 2011 Lumpkin Road/Augusta/30906

Cross Creek High 706-772-8140 706 772-8153 7:25 – 2:15 9 - 12 Sherri Darden 3855 Old Waynesboro Road/Augusta/30906

Davidson Fine Arts Magnet 6-12 706-823 6924 706 823-4373 8:30 – 3:25 6 - 12 Dr. Renee Kelly 615 Twelfth Street/Augusta/30901

Glenn Hills High 706-796-4924 706 796-4932 7:25 – 2:15 9 - 12 Valeria Smith 2840 Glenn Hills Drive/Augusta/30906

Hephzibah High 706-592-2089 706 592-3975 7:25 – 2:15 9 - 12 Chris Nabahe 4558 Brothersville Road/Hephzibah/30815

A.R. Johnson Magnet 6-12 706-823-6933 706 823-6931 8:30 – 3:25 6 - 12 Dr. Emily Driggers 1324 Laney-Walker Blvd./Augusta/30901

T.W. Josey High 706-737-7360 706 737-7363 7:25 – 2:15 9 - 12 Derrias Priestley 1701 Fifteenth Street/Augusta/30901

Lucy C. Laney High 706-823-6900 706 823-6918 8:20 – 3:10 9 - 12 Dr. Cordaryl Middleton 1339 Laney Walker Blvd./Augusta/30901

Richmond County Technical Career

Magnet 6-12 706-823-5580 706-796-4889 8:30 – 3:25 6 - 12 Kyshone Hunter 3200B Augusta Tech Dr./Augusta/30906

Westside High 706-868-4030 706 868-4005 7:25 – 2:15 9 - 12 Dr. Tikki Middleton 1002 Patriot’s Way/Augusta/30907

Glenn Hills Middle 706-796-4705 706 796-4716 9:15 - 4:05 6 - 8 Angela Moore 2941 Glenn Hills Drive/Augusta/30906

Hephzibah Middle 706-592-4534 706 592-3979 9:15 - 4:05 6 - 8 Tim Jones 2427 Mims Road/Hephzibah/30815

Hornsby Middle 706-823-6960 706 823-6963 9:15 - 4:05 6 - 8 Stacey King 320 Kentucky Avenue/Augusta/30901

Pine Hill Middle 706-592-3730 706-592-3741 9:15 - 4:05 6 - 8 Dr. Valerie Squire-Kelly 2147 McElmurray Road/Hephzibah/30815

Tutt Middle 706-737-7288 706 481-1620 9:15 - 4:05 6 - 8 Scott Kennedy 495 Boy Scout Road/Augusta/30909

Belair Middle 706-821-2766 706-228-2403 9:15 - 4:05 Pre-K - 8 Ca’Vana Lambert 3864 Wrightsboro Rd./Augusta, GA 30909

Richmond Hill Middle 706-796-4944 706-796-4670 9:15 - 4:05 Pre-K - 8 Dr. Shawnda Spruill 3420 Julia Ave./Augusta/30906

Barton Chapel Elementary 706-796-4955 706 796-4774 8:20 – 3:10 Pre-K - 5 Dr. Kristi Wise 2329 Barton Chapel Road/Augusta/30906

Bayvale Elementary 706-737-7255 706-737-7256 7:25 - 2:15 Pre-K - 5 Shaunta Taylor 3309 Milledgeville Road/Augusta/30909

Belair Elementary 706-821-2766 706-228-2403 9:15 - 4:05 Pre-K - 8 Ca’Vana Lambert 3925 Harper Franklin Ave./Augusta, GA 30909

Blythe Elementary 706-592-4090 706 592-3708 8:20 – 3:10 Pre-K - 5 Tammy Hendley 290 Church Street/Blythe/30805

Copeland Elementary 706-737-7228 706 731-7656 7:25 - 2:15 Pre-K - 5 Dr. Laurie Taylor 1440 Jackson Road/Augusta/30909

C.T. Walker Magnet K-5 706-823-6950 706 823-6954 8:30 - 3:25 K - 5 E.J. Sharif 1301 Wrightsboro Road/Augusta/30901

Deer Chase Elementary 706-772-6240 706 772-6244 7:25 - 2:15 Pre-K - 5 Tamarah Bing 1780 Deer Chase Lane/Hephzibah 30815

Diamond Lakes Elementary 706-771-2881 706 771-2885 7:25 –2:15 Pre-K - 5 Alicia Jeffers 4153 Windsor Spring Road/Hephzibah 30815

Freedom Park K-8 706-796-8428 706 796-2265 7:25 - 2:15 Pre-K - 8 Dr. Titania Singh 345 42 nd

Street/Bldg. 43400/Ft. Gordon/30905

Garrett Elementary 706-737-7222 706 737-1166 7:25 - 2:15 Pre-K - 5 Stacey Walk 1100 Eisenhower Drive/Augusta/30904

Glenn Hills Elementary 706-796-4942 706 796-4701 7:25 - 2:15 Pre-K - 5 Dr. Alfreda Howard 2838 Glenn Hills Drive/Augusta/30906

Goshen Elementary 706-796-4646 706 796-4676 8:20 – 3:10 Pre-K - 5 Meredith Godowns 4040 Old Waynesboro Road/Augusta/30906

Gracewood Elementary 706-796-4969 706 796-4677 8:20 – 3:10 Pre-K - 5 Dr. Renee Perry 2032 Tobacco Road/Augusta/30906

Hains Elementary 706-796-4918 706-790-1368 7:25 - 2:15 Pre-K - 5 Rachel McRae 1820 Windsor Spring Road/Augusta/30906

Hephzibah Elementary 706-592-4561 706 592-3703 8:20 – 3:10 Pre-K - 5 Dr. Josh Workman 2542 Highway 88/Hephzibah/30815

Hornsby Elementary 706-823-6928 706 823-4372 8:20 – 3:10 Pre-K - 5 Dr. Gregory Shields 310 Kentucky Avenue/Augusta/30901

Jamestown Elementary 706-796-4760 706 796-4703 8:20 – 3:10 Pre-K - 5 Jermeka Ford 3637 Heirs Blvd./Hephzibah/30815

Jenkins-White Elementary 706-737-7266 706-737-7481 8:20 – 3:10 Pre-K - 5 Dr. Nisharro Usry-Wilson 800 15 th

Avenue//Augusta/30901

Lake Forest Hills Elementary 706-737-7317 706 737-7318 7:25 - 2:15 Pre-K - 5 Lisa Hughey 3140 Lake Forest Drive/Augusta/30909

Lamar-Milledge Elementary 706-737-7262 706 737-7261 7:25 - 2:15 Pre-K - 5 Shetina Roulhac 510 Eve St/Augusta/30904

McBean Elementary 706-592-3723 706 592-3729 8:20 – 3:10 Pre-K - 5 Crystal Middleton 1165 Hephzibah McBean Rd/Hephzibah/30815

Meadowbrook Elementary 706-796-4915 706 796-4681 8:20 – 3:10 Pre-K - 5 Dr. Tabatha Gordon 3630 Goldfinch Drive/Augusta/30906

Monte Sano Elementary 706-481-1813 706 481-1814 7:25 - 2:15 Pre-K - 5 Dr. Jasmine J. N. Scott 2164 Richmond Avenue/Augusta/30904

Sue Reynolds Elementary 706-855-2540 706 855-2546 8:20 – 3:10 Pre-K - 5 Donna Culbreath 3840 Wrightsboro Road/Augusta/30909

Richmond Hill Elementary 706-796-4944 706-796-4670 9:15 - 4:05 Pre-K - 8 Dr. Shawnda Spruill 2160 Mura Drive/Augusta/30906

Tobacco Road Elementary 706-796-4658 706 796-4663 8:20 – 3:10 Pre-K - 5 Sherrilyn Marshall 2397 Tobacco Road/Augusta/30906

Warren Road Elementary 706-868-4022 706 868-3647 8:20 – 3:10 Pre-K - 5 Sherry Phillips 311 Warren Road/Augusta/30907

Wheeless Road Elementary 706-796-4985 706-796-4771 7:25 - 2:15 Pre-K - 5 Carl Robinson 2530 Wheeless Road/Augusta 30906

Wilkinson Gardens Elementary 706-737-7219 706 731-8803 8:20 – 3:10 Pre-K - 5 Sandra Bailey 1925 Kratha Street/Augusta/30906