Mikasa MTX70HD Rammer_Compactor_cjd.pdf

ITB-25-058 Mikasa Rammer/Compactor 1

BOARD OF WATER WORKS OF PUEBLO, COLORADO

PURCHASING DEPARTMENT

719/584-0201 - Phone 719/584-0279 - Fax

I. INVITATION TO BID:

The Board of Water Works of Pueblo, Colorado’s (Pueblo Water) Purchasing Department, 319 W.

4th Street, P.O. Box 400, Pueblo, Colorado 81002-0400, until:

2:00 p.m. on Tuesday, October 28, 2025

Material/equipment/services to be purchased:

ITB-25-058 QTY 1 Mikasa MTX70HD Rammer/Compactor

Price quoted shall include any charges for packaging, containers, freight, and delivery to:

Pueblo Water Warehouse 707 W. 3rd St. Pueblo, Colorado 81003

II. INSTRUCTIONS TO BIDDERS:

Public Bid Openings will be conducted via conference call.

To participate day of bid opening:

1.) Dial 1-650-479-3208 2.) Enter the ready access number: (26624277798)

Bids must be received electronically in the Rocky Mountain E-Purchasing System no later than October 13, 2025, prior to 2:00 PM MST. Bids will be time-stamped by the Rocky Mountain E-Purchasing System upon receipt.

The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via; email, submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off. Pueblo Water is not obligated to accept quotes from offerors that are not submitted on time for any reason.

If you have questions or need assistance, contact BidNet support at 800-835-4603. After uploading bid documents, you must click the SUBMIT button. Pueblo Water will not accept uploads that are “saved” but not “submitted”. To verify that your bid was submitted successfully, you may contact BidNet Support or verify via the Bid Management tab in your account that the documents are not in “Draft” status.

Schedule of Events (subject to change) All times are local Colorado (MT) time

ITB Issued Monday, October 13, 2025

Inquiry Deadline Wednesday, October 22, 2025, 2:00 PM, MST

Proposal Due Date and Time Tuesday, October 28, 2025, 2:00 PM, MST https://www.bidnetdirect.com/colorado

ITB-25-058 Mikasa Rammer/Compactor 2

Pueblo Water solicitation documents are available solely on the Rocky Mountain E-Purchasing System (“RMEPS” - www.bidnetdirect.com/colorado). Interested bidders are responsible for verifying receipt of all applicable documentation, including any associated addenda. Pueblo Water does not guarantee accurate information obtained from sources other than RMEPS.

Pueblo Water reserves the right to cancel this Invitation to Bid; reject any Bid, in whole or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and to waive informalities or irregularities in the Bids received; when it is in Pueblo Water’s best interest to do so.

1. Proposals shall be submitted on the form prepared by Pueblo Water or entered in the online system Rocky Mountain Bid System https://www.bidnetdirect.com/colorado. The person signing the bid shall initial all corrections or erasures. Pueblo Water is not obligated to accept quote from offerors that are not submitted on time for any reason.

2. Bidder shall not stipulate in the proposal any conditions not contained in the specifications unless specifically required by special instructions. Any proposal which fails to comply with the literal letter of these instructions and the specifications may be rejected.

3. When approximate quantities are stated, Pueblo Water reserves the right to increase or decrease the quantity as best fits its needs.

4. Whenever requested, samples or descriptive material shall be filed with the bid/proposal.

5. In the case of goods or services, the award will be made to the quote deemed to be the most advantageous to Pueblo Water at Pueblo Water’s sole discretion. Pueblo Water reserves sole right to determine suitability of product offered. In determining the lowest responsible bid, Pueblo Water will consider all acceptable bids on a basis of the net price to be paid after deduction of any discount specified by the bid. Discounts will be figured from the date of receipt of invoice, after delivery, or in the case of incorrect invoice, from the date of receipt of corrective invoice.

6. When Bidder intends to furnish an alternate item, it considers equal to the one named on the bid specifications, the Bidder must submit any data and technical literature required by Pueblo Water to evaluate the item. Pueblo Water reserves the right to determine whether any substitute or alternate item is equal to the one named in the bid specifications.

7. Method of Bid Submittal - The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via; email (purchasing@pueblowater.org), submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off. Pueblo Water is not obligated to accept quote from offerors that are not submitted on time for any reason.

8. Pueblo Water will allow online bid submission through Rocky Mountain Bid System at https://www.bidnetdirect.com/colorado.

Online - Bid must be successfully submitted and not just uploaded. You will receive a “Bid

Submission Confirmation” pop-up window prior to final submission. If you are unsure if your documents were submitted successfully, contact Rocky Mountain E-Purchasing System at 800.675.4603 or verify via the Bid Management tab in your account that the documents are not in “Draft” status.

https://www.bidnetdirect.com/colorado https://www.bidnetdirect.com/colorado.

tel:(800)%20675-4603

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9. In submitting the proposal, vendor agrees that acceptance of any or all bids by Pueblo Water within a reasonable time constitutes a contract. No delivery shall become due or be accepted unless a purchase order has been issued by Pueblo Water’s Purchasing Department.

10. All bids submitted must indicate unit prices for each separate line item quoted in addition to showing the totals. In the case of a discrepancy between the unit price and the extension set forth for the item the unit price shall prevail; however, if the unit price is ambiguous, unintelligible, or uncertain for any cause, or is omitted, the amount set forth in the “extension” column shall be dived by the quantity for the item and the price thus obtained shall be the unit price. In case of discrepancy between the total shown on the bid form and the actual sum of the item totals, the actual sum of all item totals shall prevail.

11. All goods shall remain the property of the seller until delivered to and accepted by Pueblo Water.

12. When a date is set for delivery, the material will be delivered on or before the specified date(s) or Pueblo Water will have the right to cancel the contract for purchase of the material and proceed with purchase of equivalent material at market prices for immediate delivery and hold the bidder liable for any increase in price over and above the prices offered herein.

13. Seller agrees to defend and hold harmless the Purchaser, its customers and users of the material provided, against all loss, expense, and damages, arising from bodily injury to any person, including death there from, and damage to property caused by any defective products supplied hereunder by the negligence or by the willful acts of seller, its agents, or employees engaged in the manufacture, installation, delivery, erection, repair or operation of any equipment or material covered herein.

14. The successful bidder shall indemnify and save harmless Pueblo Water against all claims for damages and any loss or expense, including attorney's fees, sustained by reasons of royalties, patent, trademark, or copyright infringement which may be involved in the manufacture or use of the material to be furnished.

15. Pueblo Water certifies that the material covered by this invitation to bid is for its exclusive use in its official capacity and that it is exempt from Federal excise taxes, State and County sales and use taxes. Certificate(s) available upon request.

16. All official communication from Pueblo Water to bidders will be via postings on an electronic notification system, Rocky Mountain E-Purchasing System (RMEPS), bidnetdirect.com/Colorado. Pueblo Water will post notices that will include but not limited to any modifications to administrative or performance requirements, answers to inquires received, clarifications to requirements, and the announcement of award. It is incumbent upon bidders to monitor the RMEPS carefully and regularly for any such postings.

17. Any explanations or corrections shall be made as Addenda to the documents and shall be published on RMEPS for all Bidders. Bidders shall acknowledge receipt of all Addenda in the appropriate spaces provided in the Bid Submittal Documents. Oral explanations and interpretations made prior to the Bid Opening will not be binding.

18. Prospective bidders may make written inquires through RMEPS or by emailing the Procurement Specialist before the inquiry deadline concerning the ITB to obtain clarification of requirements.

ITB-25-058 Mikasa Rammer/Compactor 4

19. It is the policy of Pueblo Water to afford the opportunity for any and every business, vendor, or contractor to participate in business dealings with the Board. These business relationships are based on the premise that Pueblo Water shall not discriminate against any person, regardless of race, color, creed, sex, sexual orientation, marital status, national origin, ancestry, age religion or disability.

20. Bids will be rejected if there is reason for believing that collusion exists among the Bidders.

21. Any actual or prospective bidder who is aggrieved in connection with either the solicitation or award of a contract may protest in writing to the Pueblo Water Purchasing Specialist. The protest shall be submitted within three calendar days after such aggrieved person knows, or reasonably should have known, of the facts giving rise thereto. Regarding requirements or specifications set forth in this Bid, it is important for bidders to note that a challenge should be made within three calendar days of when the item being protested is known.

22. All Bids submitted shall be made available for examination by interested parties within a reasonable time following the Bid Opening. All information in the Bid Documents will be available for public scrutiny unless the Bidder specifically requests confidential treatment of some or all of its commercial data. Requests for confidentiality shall be in writing, and the portions of the commercial data for which confidentiality is requested shall be clearly identified. Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S., as amended, and shall be available to the public as provided in the statute.

23. Estimated proposal prices are not permitted unless specifically requested herein. Bidders are urged to submit prices that reflect accurate and reasonable predictions of costs insofar as possible. Bidders are alerted that Pueblo Water reserves the right to request a Best and Final Offer, any revisions, including costs, will be closely evaluated by the evaluation committee to insure the elimination of any perceived inequities and unacceptable conditions.

24. Bidding Procedure: The bid items shall be on a price per unit basis. Pueblo Water reserves the right to reject any offers bid in any other manner. Pueblo Water specifically reserves the right to award a contract(s) on the basis of the low bid per unit prices listed on the “Bill of Material”. Bid shall stipulate time for delivery after receipt of purchase order number.

25. Points of Delivery: All material purchased shall be delivered to a location in Pueblo, Colorado specified by Pueblo Water. Pueblo Water reserves the right to issue complete routing instructions for all shipments. Vendor must notify the warehouse at 719/584-0242 at least 16 hours prior to delivery. No shipments accepted after 3:00 p.m. daily, weekends, or holidays, unless requested by Pueblo Water. Unloading and stacking shall be the responsibility of Pueblo Water.

26. Loading Instructions: All fittings shall be palletized on trucks with flatbed trailers for commercial shipment and shall be suitable for unloading by means of a forklift truck. Strapping, blocking, bracing and dunnage shall be in accordance with applicable traffic regulations and in keeping with sound practice within the industry. Pueblo Water reserves the right to specify method of palletizing.

27. Important Notice: This is only a partial listing of expected needs - Bidder must submit a current trade price listing on total cast iron fittings line. Listing must have price discount noted on it that applies to total line of products on listing and on partial listing in bid form (Bill of Material).

28. Procedure for Price Adjustments:

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In the event of a price increase due to tariffs, supply chain disruptions, or other unforeseen market conditions, the vendor must provide supporting documentation, including references to relevant indices such as the Consumer Price Index (CPI) or Producer Price Index (PPI), to justify the adjustment including but not limited to delivery, materials, transportation, labor, unforeseen statutory or regulatory mandates, or other impacts. Pueblo Water will require a comprehensive breakdown detailing the price increase and impact to the finished product as well as official importer receipts or customs documentation showing proof of payment and transaction date. Pueblo Water, at its sole discretion, shall have the right to approve or deny the request based on the demonstration of the direct impact of the increase for the specific goods or components being purchased under this contract and shall have the right to renegotiate pricing or seek alternative suppliers. Pueblo Water has the right to require additional documentation and evidence from the vendor pertaining to the requested increase, and the vendor must comply with Pueblo Water’s request. Failure to provide the requested documentation, denial of the request, or failure to renegotiate pricing shall deem the contract noncompliant and subject to Section U. Termination for Default. Increases solely to increase profit margins shall not be considered. If an increase is requested, no additional increases shall be accepted for a period of 6 months. Otherwise, all required documentation shall be provided within 30 days of request.

The vendor must clearly identify any components within their bid proposal that are subject to tariffs or potential price increases. For transparency, the vendor must provide the associated cost values as of a date no later than five (5) business days after the bid opening. Supporting documentation demonstrating the basis for these cost values must also be included. Any subsequent price adjustments must be justified with verifiable evidence and, where applicable, aligned with recognized economic indices.

If market conditions result in a price decrease, the vendor must adhere to the revised pricing and pass the reduction along to the purchaser within 30 days for all orders on the effective date of the decrease and thereafter. Periodically throughout the term of the contract, Pueblo Water shall have the right to conduct market research, review pricing indexes, and use other resources to review and verify contract pricing, vendor requested increases, and vendor provided information.

Pueblo Water will only consider price adjustments to contracts that are stated as a 6 month or longer contract. Contracts awarded as a “supply of” contract will not be considered for price adjustments as the vendor should stipulate required timeframes for orders to hold prices on these types of bids. Pueblo Water will consider all price adjustments to be a pass-through cost from the vendor, with no added profit or markup to the vendor for additional costs stemming from tariffs, supply chain disruptions, or other unforeseen market conditions.

29. Ordering Procedures: Pueblo Water will place orders on an FOB delivered basis with all transportation charges to be prepaid and allowed. It is anticipated that, with the exception of emergency requirements, orders will be placed in such a manner as to enable the manufacturer to release material to carriers in lots of 10,000 lbs. or more. Shipments must be made in accordance with the Delivery Time Required shown by the bidder under "Bill of Material”.

30. These instructions, proposal form and specifications have been developed with the hope of raising the standard of purchase negotiations to a satisfactory plane so that all transactions will be mutually satisfactory to all concerned. Your cooperation is invited.

31. All materials submitted to the Board of Water Works of Pueblo, Colorado (Pueblo Water) are public records. The language on each page containing information the entity or individual does

ITB-25-058 Mikasa Rammer/Compactor 6 not want disclosed because it is considered confidential commercial or financial information must be identified and marked “Confidential” at the time of submittal. Failure to identify confidential information will result in all unmarked sections being deemed non-confidential and subject to public disclosure. Entire submissions may not be marked as Confidential. Pueblo Water will evaluate the information marked Confidential pursuant to Colorado law in determining whether to deny public disclosure of such information. The final decision as to what information will be disclosed, however, lies with Pueblo Water.

The undersigned bidder warrants that the material or services offered for sale hereunder complies in all respects with the instructions and specifications for said item(s) incorporated herein.

IN WITNESS WHEREOF, this offer is made this day of , 2025.

Name of Firm

By:

(Signature of authorized agent) (Print or type name of authorized agent)

Whose permanent mailing address is:

Street or P.O. Box City State Zip

Phone number Fax number

E-mail address

ITB-25-058 Mikasa Rammer/Compactor 7

Board of Water Works of Pueblo, Colorado Bid Form Attachment A.

ITB-25-058 - Mikasa Rammer/Compactor

DESCRIPTION

Lump sum price for Quantity of (1) Mikasa Rammer/Compactor

GRAND TOTAL

Award will be made on an all or none basis for both items shown above. Bidder shall indicate below if a minimum order quantity is required.

PLEASE STATE THE FOLLOWING:

Manufacturer:

Make/Model:

FOB Destination:

Pueblo Water Warehouse 707 W. 3rd St.

Pueblo, Colorado 81003

Delivery time required:

Terms of Sale (check all that apply):

Net 15, Net 30, Net 60

Due on Receipt

P-Card

Check/ACH

Are the prices based on a minimum order quantity:

No (check here)

Yes (min.order is):

Exceptions:

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SAMPLE

ACCEPTANCE

The BOARD OF WATER WORKS OF PUEBLO, COLORADO, (PUEBLO WATER), hereby accepts the offer submitted by:

Name of Firm Mailing Address

For:

Name of Material or Service Contract and Term

As submitted at the public bid opening held on:

Day, Month, Date, Year

The Contractor listed above hereby expressly agrees to furnish:

required by Pueblo Water as listed on the Proposal, for the duration of the contract period in accordance with the specifications prepared by Pueblo Water.

Dated at Pueblo, Colorado this day of __________, 2025.

BOARD OF WATER WORKS OF PUEBLO, CO

By __________________________________ Lottie Delgado, PPA Procurement Specialist