Microfilm Scanners Sources Sought.pdf

The 42d Contracting Squadron, Maxwell AFB, AL is requesting information from industry to assist in finalizing the acquisition strategy for the purchase new microfilm scanners to digitize microfilm that is part of the Air Force Historical Research Agency (AFHRA) collection. The

Government is seeking information from industry to assist in determining what brand name products are on the market for microfilm scanners that can integrate with the existing software/hardware. The DRAFT Statement of Requirement identifies the known brand name products, but would like to determine if there are any “or equal” brands on the market that can meet the minimum specifications identified in the attached Statement of Requirement (SOR).

NOTES OF IMPORTANCE:

1. A solicitation does not exist for this requirement. This is only a sources sought synopsis, so please do not submit proposals. The Government does not intend to award a contract on the basis of this sources sought.

2. If the Government decides to pursue a solicitation, portions of your responses to this sources sought may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.

3. Respondents will not be reimbursed for any costs incurred in responding to this sources sought. Information submitted will not be returned to the respective respondents.

4. Oral submissions of information will not be considered in response to this sources sought.

To assist the Government in developing a potential acquisition strategy, please provide the following information:

1. GENERAL INFORMATON:

a. Company name, address, point of contact, voice and fax telephone numbers and e-mail address.

b. Type of business, (i.e., small, 8a, woman-owned, Hub Zone, serviced-disabled veteran-owned small business, large business, etc.).

c. Under which NAICS code does your company usually provide the requirements described in the attached SOR.

d. Please describe any customary commercial contract terms or conditions that you feel would make any resulting contract more effective if applicable.

2. CAPABILITIES: The Government is seeking qualified, experienced sources interested in providing the items identified in the attached DRAFT SOR.

a. Is your company capable of meeting this requirement in accordance with the attached “draft” Statement of Requirements (SOR)? If so, please provide supporting documentation to verify the items are available (price list, product sheet, etc.)

b. Is your company capable of meeting the requirement by providing any other product outside of the known Mekel brand scanner utilizing

Quantam Software? If so please provide the product name, item number, and specifications to clearly validate the product capability and respond to the following:

1. The Mekel brand scanner is currently in use for its microfilm scanning operations with PC’s utilizing the Quantum Scan and Quantum Process software. The Agency has future needs in using the same software to access and manipulate archived microfilms that have been previously scanned. Will your proposed product be capable of integrating with existing

Quantum Scan and Quantum Process software’s products?

3. RESPONSES: E-mail responses to this sources sought to the points of contact identified below. The due date and time for responses to this sources sought is at

12:00 p.m. Central Standard Time on 6 September 2022.

Katrice (Contract Specialist) @ katrice.perry.5@us.af.mil (334)953-0530 or

Jeremy Kersey (Contracting Officer) @ jeremy.kersey.1@us.af.mil (334)953-

3526.

Attachment:

“Draft” Statement of Requirements (SOR) mailto:katrice.perry.5@us.af.mil mailto:jeremy.kersey.1@us.af.mil