miami-dade 1 RPQ_No_I190277.pdf

People and Internal Operations Department 111 NW 1 St. 24th Floor Miami FL 33128

MIAMI-DADE COUNTY, FLORIDA

REQUEST FOR PRICE QUOTATION (RPQ)

Contract No: MCC 7360 Plan RPQ No: I190277

INVITATION TO BID

A RPQ has been issued for the work identified below. If you are interested in submitting a bid for this project, please submit your bid via Electronic Bidding, attention to https://constructionbids.miamidade.gov at no later than 7/21/2026 at 02:00 PM. If you have any questions, contact Phillip Salisbury at (305) 898-2898.

This RPQ is issued under the terms and conditions of the Miscellaneous Construction Contracts (MCC) Program MCC 7360 Plan.

RPQ DETAILED BREAKDOWN

Bid Due Date: 7/21/2026 Time Due: 02:00 PM Submitted Via: Electronic Bidding Estimated Value: $1,554,768 (excluding Contingencies and Dedicated Allowances) Project Name: REG Justice Building Improvements to Life Safety Equipment Project Location: 1351 NW 12th St, Miami, FL 33125 License Requirements: Primary: General Engineering Sub: General Mechanical, Master; Electrical Contractor Scope of Work: (Contractor must obtain and submit all permits prior to performing any work).

Prospective bidder shall carefully examine the site of the work and be satisfied as to all observable conditions. Bidder shall be responsible for measuring and calculating amount of work.

Bid price is to include the removal and proper disposal of all work- related debris.

The project consists of, and is not limited to, furnishing all materials, labor, services, supervision, tools, equipment, including all associated permits, and all other items necessary for the successful completion of the project, which shall include the replacement of the existing emergency generator and fire pump for the REG Courthouse. All work will need to be completed after business hours.

The purpose of this project is to upgrade and replace the emergency generator and fire pump of the Richard E. Gerstein Justice Building. To include the fire pump controller and associated equipment and supporting panels. The existing operation of the Facility must be maintained during construction. Contractor is responsible for coordinating access and construction activities to avoid any interruption to the operation of the REG Courthouse. Contractor to coordinate with County personnel to turn over existing generator to County Utilities Manager.

The abbreviated scope entails the following: Full scope as per approved permit drawings.

1. Generator Replacement

a. The existing generator, including its steel base, will be removed and replaced with a new generator.

b. Refer to the electrical drawings for the new generator model and specifications.

2. Louver Replacement

a. The existing exterior louver attached to the old generator will be removed.

b. The new hurricane-impact and fire-rated louver will be installed.

c. The new louver will match the existing size and color.

d. PRODUCT: ELF6375DXD Stationary Louver (Ruskin)

e. Miami Dade County NOA: 24-0605.04

3. Entrance Door Replacement

a. The existing hollow metal (HM) entrance door will be removed a replaced with a 60-minute fire-rated hollow metal door. Including new door hardware such as hinge, door closer and exit panic hardware.

b. The new door will swing in the direction of exit to compliance with safety regulations.

c. The new door will be painted to match the existing color.

4. Fire Pump Room Replacement

a. The existing fire pump, fire pump controller, jockey pump and jockey pump controller shall be removed replaced.

b. Refer to the fire protection drawings for the new fire pump model and specifications. Refer to the electrical drawings for electrical connections.

5. Interior Finishes

a. Interior walls will be cleaned and repainted.

b. The floor will be cleaned and coated with waterproof epoxy paint.

c. The exposed underside of the roof slab will remain as is and will not be painted.

All building systems have a contracted vendor for monitoring with Miami Dade County Facilities Division. Prospective bidders shall include in his/her bid, provisions for all conduit and infrastructure required. The awarded contractor shall be responsible for all coordination and installation of said systems as per contract documents.

The vendor list is as follows:

• Fire Alarm: Florida Fire Alarm, Inc., Carlos Javech, (305) 665-5156, info@floridafirealarm.com.

• Fire Protection: Metro Dade Security Systems, Dorys Martinez, (786) 693-3984/(305) 305/235- 2390, dmartinez@metrodadesecurity.net.

• Controls System: Siemens Industry, Inc., Gleisy Costoya-Cuellar,Tel:(954) 364-6600/Cell:(954) 931-4934, gleisy.costoya@siemens.com.

The specifications and requirements shall be provided by building system vendors referenced above. The prospective bidder shall include in his/her bid, provisions for all conduit and infrastructure required. The awarded contractor shall be responsible for copying the Miami Dade County Project Manager on all project communication with said vendors.

The project dry-run submittal has been approved by Miami-Dade County Building Department.

The process number with MDC is C2025150354. The contractor shall be responsible for verifying and obtaining all required permits for the project. Permit cost to be included in the Base Bid Contract Cost. Miami Dade County will not reimburse any permit cost to the awarded Contractor.

The awarded Contractor shall comply with all administrative and implementing orders associated with Miami Dade County’s Sustainable Buildings Program.

The project dry-run submittal has been approved by Authority Having Jurisdiction (AHU): Miami- Dade County Building Department. The permit process number with AHU: MDC is #:

C2025150354.

At the close of the project, Contractor shall submit all documentation, warranty, equipment, specifications, etc. to County.

The Project is located at: 1351 NW 12th St, Miami, FL 33125.

The Base Bid Construction Estimate is $1,554,768.00. This Estimate includes $37,738.00 estimated permit fees. Bidder’s Price Quotation shall consist of the Base Bid amount (Lump Sum) inclusive of all permit fees and excluding Contingency.

NOTE: There are no Dedicated Allowances on this Project. A 10% Contingency will be added to the successful bidder’s Base Bid at Project Award, the sum of which will be the Total Contract Award Amount.

Document Pickup: Contact: Marcela Rodriguez Phone No: 305-375-1138 Date: 6/18/2026 Location: See Examination of Bid Documents below

Pre-Bid Meeting:: YES Mandatory: YES Date: 6/30/2026 Time: 10:00 AM Location: 1351 NW 12th Street, Miami, FL 33125 (Main Lobby)

Site Meeting: YES Mandatory: YES Date: 6/30/2026 Time: 10:00 AM Location: 1351 NW 12th Street, Miami, FL 33125 (Main Lobby)

Bid shall be submitted to: Contact: https://constructionbids.miamidade.gov Address:

Email: FAX # :

Type of Contract: Multiple Trade Method of Award: Lowest Responsible Bidder Method of Payment: Scheduled Monthly Payments Insurance Required: YES

Additional Insurance Required: YES If Yes - Minimum Coverage: $0.00

Performance & Payment Bond Required: YES Bid Bond Required: YES

Davis Bacon: NO Maintenance Wages: NO AIPP: NO Amount:

DBE Participation: NO Percentage: 0.00% DBE Subcontractor Forms Required: NO

SBE-S Requirements NO Percentage: 0.00% SBE-Services Commodity Set-Aside NO If Yes, Service = SBE-G Requirements NO Percentage: 0.00% SBE-Goods Commodity Set-Aside NO If Yes, Goods = Liquidated Damages: YES $$ Per Day: $750.00 For RPQ's less than $10,000, if no LD rate is specified, the County reserves the right to assess actual damages in lieu of LDs.

Design Drawing Included: YES Shop Drawing Included: NO Specifications Included: YES Anticipated Start Date: 9/22/2026 Calendar Days for Project Completion: 365 Comments: Pursuant to Section 2-8.10 of the Code of Miami-Dade County, this Contract is subject to a user access fee under the County’s User Access Program (UAP) in the amount of two percent (2%).

All construction services provided under this contract are subject to the 2% UAP. This fee applies to all Contract usage whether by County Departments or by any other governmental, quasi-governmental or not-for-profit entity. From every payment made to the Contractor under this contract (including the payment of retainage), the County will deduct the two percent (2%) UAP fee provided in the ordinance and the Contractor will accept such reduced amount as full compensation for any and all deliverables under the contract. The County shall retain the 2% UAP for use by the County to help defray the cost of its procurement program. Contractor participation in this pay request reduction portion of the UAP is mandatory.

Provided, however, UAP shall not be applicable for total contract values, inclusive of contingency and allowance accounts, of less than five hundred thousand dollars ($500,000.00).

Insurance requirements are stated in PIOD Special Provisions.

Pre-Bid Meeting and Site Visit:

A MANDATORY PRE-BID MEETING AND SITE VISIT ARE SCHEDULED. It is highly recommended that Bidders interested in attending the Meeting and Site Visit pre-register by emailing marcela.rodriguez@miamidade.gov (copy clerkbcc@miamidade.gov). Bidder must submit a completed, notarized Confidentiality Affidavit in order to attend the Pre-Bid Meeting and Site Visit - form provided in the Bid Documents (marcela.rodriguez@miamidade.gov, copy clerkbcc@miamidade.gov). When and if available a County staff notary will be on site to provide notary services. In the event the staff notary is unavailable on site, it remains the Bidder’s responsibility to provide notarized Confidentiality Affidavit. Bidders who have not submitted a Confidentiality Affidavit will be requested to leave the Meeting and Site Visit. Meet at REG Justice Center, 1351 NW 12th Street, Miami, FL 33125 (Main Lobby). Bidders must allow sufficient time before MEETING/SITE VISIT to sign in and clear Security check. Late attendees WILL NOT be accepted once the Pre-Bid Meeting starts.

Examination of Bid Documents:

Before submitting a bid, the bidder shall examine the Bid Documents including Plans/Specs, which must be obtained from People and Internal Operations Department (PIOD) Marcela Rodriguez after submitting a completed, notarized Confidentiality Affidavit.

Bid Documents consist of the RPQ information from CIIS, Attachment 5A (Bid Form), forms, Standard Construction General Contract Conditions, PIOD Special Provisions, as well as approved plans/technical specifications. All bidders shall become thoroughly familiar with all terms of this RPQ prior to the Pre-Bid meeting. Failure to do so will in no way relieve the Awarded Bidder from completing the required work for the bid price.

Requests for Information (RFIs):

All requests for information (RFIs) shall comply with the Cone of Silence, Administrative Order 3- 27 and shall be emailed to marcela.rodriguez@miamidade.gov with a copy to phillip.salisbury@miamidade.gov and clerkbcc@miamidade.gov. The deadline to receive RFIs from bidders is no later than 2 PM on Tuesday, July 7, 2026. Responses cannot be guaranteed for RFIs submitted past the established deadline. Procedural questions may be entertained by phone or during the Pre-Bid Meeting.

Bid Submittal:

PIOD’s MCC Bid Submittal and Bid Opening procedures have been modified to ONLY ALLOW ELECTRONIC BID SUBMITTAL and conduct Construction Bid Openings using Zoom.

Bidder will visit https://constructionbids.miamidade.gov and click on the “External Log In” link.

Bidder will then select this RPQ No. from the drop-down list and will then have the ability to upload a Bid electronically. Bidder that has not previously created a miamidade.gov portal account will be prompted to do so prior to submitting a Bid. Bidder must combine ALL Bid documents into a single PDF file, with a 25 MB file size limit, for upload. Bidder will receive a confirmation email upon successful Bid submittal/upload.

Bidder must allow enough time in advance of the Bid Submittal Deadline to complete any necessary steps. The responsibility for submitting a Bid on or before the stated time and date is solely and strictly the responsibility of the Bidder. The County will in no way be responsible for delays caused by technical difficulty or caused by any other occurrence. All expenses involved with the preparation and submission of Bids to the County, or any work performed in connection therewith, shall be borne by the Bidder. No part of any Bid can be submitted via hardcopy, email, or fax, unless otherwise directed by the Solicitation documents. All references to “Sealed Envelopes” or "Sealed Bid" in the Invitation to Bid or Bid Documents shall mean an “electronic bid.”

The Electronic Bid shall include the following documents:

1. Bid price using form 5-A

2. Non-Collusion Affidavit

3. Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit

4. Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit

5. Bid guarantee in the form of a bid bond (using the form provided in the bid documents), certified check or cashier’s check FAILURE TO INCLUDE A BID GUARANTEE IN ELECTRONIC BID SUBMITTAL SHALL RENDER THE BID NON-RESPONSIVE. The apparent low bidder will be required to drop off or mail within 48 business hours original bid guarantee delivered to Miami Dade County, Attn: PIOD, Julia Aden, SPCC, 111 NW 1st Street, 24th floor, Miami, FL 33128..

6. Due Diligence Affidavit

7. Schedule of Values (SOV) using CSI Master Format 2020

8. If required, Discrimination Lawsuits (see below)

Forms for #1-6 are provided in the Bid Documents.

Discrimination Lawsuits: In accordance with Miami-Dade County Resolution No. R-828-19, bidders are required to disclose discrimination lawsuits, including allegations of discrimination and dispositions of such lawsuits for a 10-year period through the date of the solicitation. Bidder must include its disclosure in its Electronic Bid.

Non-Collusion Affidavit After Bid Opening and within three (3) business days of County’s written request, the lowest, responsive bidder shall provide an executed Non-Collusion Affidavit if the total bid including contingency and, if applicable, dedicated allowance exceeds $250,000.

Required Experience/Qualifications: The lowest, responsive bidder is required, after Bid Opening and within three (3) business days of County’s written request, to provide the Bidder’s references for projects that are representative of the general scope of work which is currently being advertised, of equal or greater value, and that demonstrate a minimum of five (5) years of experience and/or completed a minimum of three (3) similar projects. In accordance with Resolution R-1122-21, the experience of the Bidder’s key personnel or Bidder’s proposed subcontractor will be considered in assessing whether the Bidder complies with this solicitation’s minimum experience or completed project requirement. References must include the following information: 1) a description of scope of work performed; 2) project address; 3) name and title of Bidder’s key personnel assigned to that project; and, 4) client contact information: name, address, phone number, email address, project cost, and project start and completion dates.

Resource Allocation Plan (RAP): The Recommendation for Award will require Awarded Bidder to submit within 10 business days a preliminary RAP that must be approved by County prior to Work Start. The RAP should be in a spreadsheet at a minimum, but preferably included as part of the construction schedule prior to Work Start. The Awarded Bidder must identify the following in its RAP at a minimum:

a. Trade (GC, Mechanical, Electrical, Plumbing, civil, shell, etc)

b. Title (superintendent, laborer, mason, master electrician, etc)

c. Start date

d. End date

e. Percentage allocated recommended. (For example, based on start and end dates a laborer is working 45 days, his resource allocation is 90%, then we should be able to account for 39 ½ days of labor.)

f. Hours for each labor category

Bid Opening:

The Bid Opening associated with this solicitation will be conducted via Zoom immediately after the 2 PM Bid Deadline. To join the meeting, please use the Zoom link below. Members of the public are not required to enter their name to join the meeting if they do not wish to do so.

Members may identify themselves as “Public Attendee.” Members of the public will be granted view-only access to the meeting but will not have video or speaking capabilities.

PIOD/Administration is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting https://miamidade.zoom.us/j/86472628379?pwd=1ysNb4HB03svh6LDnT3Ja7zlHEIEoJ.1 Meeting ID: 864 7262 8379 Passcode: 716638 One tap mobile +17866351003,,86472628379#,,,,*716638# US (Miami) Join by SIP

• 86472628379@zoomcrc.com Passcode: 716638 Join instructions https://miamidade.zoom.us/meetings/86472628379/invitations?

signature=AuA3J40_Cs7T5VVFNfsSTZxiSMHPCJeoeOour4vNizw

SPD department will process it as a “No Measure” (no SBE Measure) due to lack of availability.

DISCLOSURE:

• Contractor shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys’ fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Contractor or its employees, agents, servants, partners principals or subcontractors. Contractor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney’s fees which may issue thereon. Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided.

The Contractor shall furnish to People and Internal Operations Department, 111 NW 1 St. 24th Floor, Miami FL 33128, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below:

A. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.

a. If applicable should include coverage required under the U.S. Longshoremen and Harbor Workers’ Act (USL&H) and/or Jones Act for any activities on or about navigable water.

B. Commercial General Liability in an amount not less than $1,000,000 per occurrence, and $2,000,000 in the aggregate.

Miami-Dade County must be shown as an additional insured with respect to this coverage.

C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage.

*Under no circumstances are Contractors permitted on the Aviation Department, Aircraft Operating Airside (A.O.A) at Miami International Airport without increasing automobile coverage to $5 million. Only vehicles owned or leased by a company will be authorized. $1 million limit applies at all other airports.

VERIFICATION OF EMPLOYMENT ELIGIBILITY (E-VERIFY):

By entering the Contract, the Awarded Bidder becomes obligated to comply with the provisions of Section 448.095, Florida Statute, titled "Verification of Employment Eligibility." This includes but is not limited to utilization of the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of all newly hired employees by the Awarded Bidder effective, January 1, 2021, and requiring all Subcontractors to provide an affidavit attesting that the Subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure to comply may lead to termination of this Awarded Bidder, or if a Subcontractor knowingly violates the statute, the subcontract must be terminated immediately.

Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination. If this Contract is terminated for a violation of the statute by the Awarded Bidder, the Awarded Bidder may not be awarded a public contract for a period of one year after the date of termination, and the Awarded Bidder may be liable for any additional costs incurred by the County resulting from the termination of the Contract. Public and private employers must enroll in the E-Verify System (http://www.uscis.gov/e-verify) and retain the I-9 Forms for inspection.