MHMV250001 Repair Substation SOW.pdf

DESIGN/BUILD STATEMENT OF WORK

FOR

REPAIR SUBSTATION 21 UTILITY POLE FOUNDATION

MHMV 250001

13 January 2025

KIRTLAND AIR FORCE BASE

NEW MEXICO

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. PROJECT SCOPE REQUIREMENTS

3. REGULATORY COMPLIANCE AND STANDARDS

4. DESIGN AND ENGINEERING SERVICES

5. DELIVERABLE REQUIREMENTS

6. CONSTRUCTION SERVICES

Repair Substation 21 Utility Pole Foundation

1. General Project Information

1.1. Design/Build Purpose and Objective

1.1.1. This Statement of Work delineates the design and construction services required to remove the power line and wooden poles along the perimeter fence and reconstruct power to the access road from Power Line Rd. The power line relocation is due to the erosion of the berm of the current corner pole 2-11-26 that has led to the instability of the guy wire located along the perimeter fence.

The primary objective of this project is to install 34 wooden poles and corner poles and or super structure and guy wires where required for more adequate maintenance and service of the power line. The estimated distance from Power Line Rd. to Substation 21 (Building 28033) is 0.8 miles, contractor to verify distances and measurements for a turnkey project.

1.1.2. The drawings and specifications produced shall describe the wooden power poles to be constructed in accordance with the requirements referenced herein.

This is a Design/Build (D/B) SOW. Many specialty disciplines are required to successfully complete this D/B project. The General Contractor and their sub-contractors, including necessary licensed design professionals, constitute the Design/Build (D/B Team). It is the Contractor’s responsibility to provide the necessary staff and skills to successfully complete this turnkey project as further described in this SOW.

1.1.3. The design shall include, but is not limited to, the following: Provide the services of all the licensed design professionals in the disciplines required to produce the design analysis, estimate, schedule, drawings, and specifications which shall describe the facility in strict accordance with the requirements outlined in this SOW. The build includes, but is not limited to, the following:

conducting field verifications, providing all labor, tools, equipment, permits, and licenses required to construct the project in strict accordance with the requirements outlined in this SOW.

1.2. Existing Building and Site Conditions

1.2.1. The existing power line location connected to Substation 21 is located from coordinates 35.041623, -106.522526, adjacent to B6969. The power lines extend approximately 510 feet to Power Pole ID 2-11-26 and runs west along the perimeter fence. The pole is currently leaning southward due to failed guy wires, which are extending over the perimeter fence and anchored where the bank is starting to erode. This poses a potential safety hazard as there is currently no tension on the guy wires. To address this issue, contractor shall remove/demo a segment of this power line and construct and install new wooden power poles. See Attachment A – Project Location Plan.

1.2.2. The desert terrain adjacent to the access road location boasts vegetation that is well-suited for its environment. It is imperative that the most efficient and least disruptive methods are employed for installation of each power pole. For further details regarding the location, please refer to Attachment A – Project Location Plan.

1.3. Attachments and Reference Documents

1.3.1. The following documents and attachments are applicable to this SOW to the extent specified herein. These documents are provided with this SOW to assist the Contractor in completing the SOW requirements. It is the Contractor’s responsibility to field verify the accuracy of any information that has been provided by the Government.

1.3.1.1. Attachment A –Project Location Plan

1.3.1.2. Attachment B – Laydown Yard

1.3.1.3. Attachment C – Kirtland Air Force Base Low and Medium-Voltage

Electrical Design and Equipment Requirements_2025

1.3.1.4. Attachment D – Utilities Map

2. Project Scope Requirements.

The following requirements apply to the Contractor throughout design and construction, and turnover of the project.

2.1. Qualified Requirements:

2.1.1. The Contractor/subcontractor shall have a minimum of 5 years of experience in overhead construction of transmission voltage over 20kV phase to ground and line voltage of 46kV installation and management with a minimum of 3 projects that involved installation and management. Upon contract award, Contractor shall submit evidence of 3 projects similar in scope and scale, and qualifications to the Government for review and approval.

2.1.2. The minimum professional qualification for Electrical Engineer is having a PE license with 5 years of experience in designing medium-voltage (15kV to 69kV) projects. Contractor shall submit qualifications to the government for review and approval.

2.1.3. Certificate of Competency for Cable Splicer/Terminator

2.1.3.1. The cable splicer/terminator must have a certification from the National

Cable Splicing Certification Board (NCSCB) in the field of splicing and terminating shielded medium voltage power cable using pre-manufactured kits (pre-molded, heat-shrink, cold shrink). Submit "Proof of Certification" for approval, for the individuals that will be performing cable splicer and termination work, 30 days before splices or terminations are to be made. Submit certification of the qualification of the cable splicer/terminator for approval, 30 days before splices or terminations are to be made in medium voltage cables. Include the training, and experience of the individual on the specific type and classification of cable to be provided under this contract. Indicate that the individual has had three or more years recent experience splicing and terminating medium voltage cables. List a minimum of three splices/terminations that have been in operation for more than one year. In addition, the individual may be required to perform a dummy or practice splice/termination in the presence of the Contracting Officer, before being approved as a qualified cable splicer. If that additional requirement is imposed, the Contractor must provide short sections of the approved types of cables along with the approved type of splice/termination kit, and detailed manufacturer's instructions for the cable to be spliced. The Contracting Officer reserves the right to require additional proof of competency or to reject the individual and call for certification of an alternate cable splicer.

2.1.4. Cable Installer Qualifications

2.1.4.1. Provide at least one onsite person in a supervisory position with a documentable level of competency and experience to supervise all cable pulling operations. Provide a resume showing the cable installers' experience in the last three years, including a list of references complete with points of contact, addresses and telephone numbers. Cable installer must demonstrate experience with a minimum of three medium voltage cable installations. The Contracting Officer reserves the right to require additional proof of competency or to reject the individual and call for an alternate qualified cable installer.

2.2. General D/B Scope Requirements:

2.2.1. The project involves the installation of 34 wooden poles, corner poles, super structure, or guy wires where required along the access road. Along with all associated hardware, in full compliance with all regulations, codes and standards. The current power line and wooden power poles along the perimeter fence, leading to Substation 21 will be completely removed. The project site is situated along the perimeter fence north of B6969, and along the access road as shown in Attachment A – Project Location Plan. Please refer to Attachment B Laydown Yard location.

2.2.2. The desert terrain next to the access road and along the perimeter fence location boasts vegetation that is well-suited for its environment. It is imperative that the most efficient and least disruptive methods are employed in this endeavor.

2.2.3. The Contractor shall be responsible for providing all installation services necessary for the successful completion of the Statement of Work (SOW). The design and installation must comply with all relevant codes outlined in Section 3.

2.2.4. This project requires the following environmental guidance/permits: review section 6.7.

2.3. Civil:

2.3.1. Upon project completion, all earth disturbance must be restored to its original state in compliance with Kirtland AFB IFS regulations. Attention to detail of environmental regulations ensures the preservation of the surrounding environment and the safety of all individuals involved in the project.

2.3.2. Contractor shall use the least disruptive means as possible that will allow access to remove and install poles, and the lay-down yard.

2.3.2.1. Contractor shall design and install new subgrade/basecourse material to address valleys and low spots to allow access for equipment to the poles.

2.3.2.2. Contractor shall cut steep areas throughout the dirt road and compact as needed to allow access for equipment to the poles.

2.3.3. Upon project completion, the Contractor shall seed the earth left exposed by the project efforts in accordance with KAFB IFS Appendix G12 Xeric Landscaping Plant List and outside dirt road improvements. This includes disturbance of the arroyo, laydown yard, and the natural land outside the dirt road parameters.

Attention to detail of environment regulations ensures the preservation of the surrounding environment and the safety of all individuals involved in the project.

2.4. Structural:

2.4.1. Demolition Work

2.4.1.1. Contractor shall remove current guy wire earth anchors and removal and disposal of all power poles, guy wires, and hardware along the perimeter fence between Substation 21 and Denise Ave SE/Powerline Rd. There are two sets of guy wires to be removed, each located in a different direction in line with the main conductors.

2.4.2. New Renovation Work

2.4.2.1. Contractor shall design and install direct plant metal pole (with switch) per manufactures specs, 34 wooden poles, corner poles, super structure, or guy wires where required. All newly installed power poles and footings will be designed to carry a maximum of 80% of the entire load.

2.4.3. Foundation design and structural detailing.

2.4.3.1. A structural design analysis and design must be performed for the installation of the new direct plant metal pole (with switch), 34 wooden poles or the amount needed to complete the new construction as required by the UFC 3-301-01. The UFC3-301-01 adopts the structural design provisions in the following building codes IBC 21, ASCE 7-16. Where the UFC implements Additions, Replacements, and Supplements to the adopted codes the UFC shall supersede those specific sections and exceptions. The structural analysis and design must also adhere to other current applicable material codes.

2.4.3.2. The site-specific design requirements are to be obtained by the ASCE 7 hazard tool.

2.4.3.3. Electrical poles are to be a direct plant install designed and constructed to support all the applicable design loads and meet the requirements of the IBC 21 Section 1807.3 Embedded poles and posts. The use of guy wire is permitted for lateral stability.

2.4.4. Geotechnical:

2.4.4.1. A geotechnical analysis shall be performed for new construction. The report must at a minimum provide the applicable requirements set forth in the IBC 21 Sections 1803. The Designer of Record (DOR), if required, shall provide the geotechnical engineer additional items to include in the report required to support and or aide in the DOR’s design assumptions.

2.4.4.2. The geotechnical report will need to provide recommendations on the amount/depth of soil from the surface that should not be considered adequate for structural support based on, but not limited to, soil erosion, frost depth, etc. The depth required by structural analysis shall not consider this recommended depth of soil as structural support.

2.4.4.3. The DOR must follow the guidelines for the foundation recommendations provided by the geotechnical engineer for the specific soils encountered during the soils analysis.

2.4.4.4. The soils report for new construction must include a shear wave velocity test to aide in determining the site class of the soil.

2.5. Fire Projection/Life Safety:

2.5.1. Site Preparation: Clear the construction site of combustible materials like dry brush, dead vegetation, and debris. This creates a buffer zone that can help slow down or stop the spread of fire.

2.5.2. Fire-Resistant Materials: Use non-combustible materials for temporary structures, scaffolding, and fencing.

2.5.3. Water Supply and Firefighting Equipment: Ensure a reliable water source is available on-site. Install water tanks, fire hydrants, and have hoses and other firefighting tools readily accessible.

2.5.4. Access Routes: Maintain clear access for emergency vehicles. Ensure roads and pathways are free from obstructions and have a sufficient turnaround space for large fire trucks.

2.5.5. Emergency Plans and Training: Develop and regularly update an emergency response plan specific to fire risks. Train workers on fire safety protocols and evacuation procedures.

2.5.6. Equipment Safety: Be cautious when using machinery and equipment that can generate sparks or heat, such as welders, grinders, and cutting tools. Implement strict guidelines for their use, especially during high-risk weather conditions.

2.5.7. Firebreaks: Create firebreaks around the perimeter of the site. This involves clearing vegetation and other flammable materials to create a barrier that can help stop the spread of fire.

2.5.8. Regular Inspections and Maintenance: Conduct regular site inspections to identify and mitigate fire hazards. Ensure that all equipment is in good working order and fire safety measures are maintained.

2.5.9. Weather Monitoring: Stay informed about weather conditions that could increase fire risk, such as high winds, low humidity, and extreme heat. Adjust work activities accordingly to minimize risk.

2.5.10. Vegetation Management: Maintain the landscape around the construction site by regularly trimming trees, shrubs, and grasses. Remove dead or dry vegetation that can serve as fuel for fires.

2.6. Electrical:

2.6.1. Demolition Work

2.6.1.1. The existing wooden pole shall be completely removed as stated in Section 2.4.1.1.

2.6.1.2. The demolished power poles, hardware, and insulators shall be disposed of in an off-base landfill according to all applicable regulations.

2.6.1.3. They are the contractor’s property and shall be removed from the site and properly disposed or recycled.

2.6.2. New Renovation

2.6.2.1. 1 Steel Pole, 1 Pole Top Switch, Wooden Line Poles:

Provide a steel pole to withstand the loads specified in IEEE C2 multiplied by the appropriate overload capacity factors, hot dip galvanized in accordance with ASTM A123/A123M and not painted. Pole must have tapered tubular members, either round in cross-section or polygonal, and comply with strength calculations performed by a registered professional engineer. Provide certification, from the manufacturer, that the technical requirements of this specification must be met. Pole shafts must be one piece. Poles must be welded construction with no bolts, rivets, or other means of fastening except as specifically approved. Pole markings must be approximately 3 to 4 feet above grade and must include manufacturer, year of manufacture, top and bottom diameters, length, and a loading tree.

Provide attachment requirements as indicated, including grounding provisions. Climbing facilities are not required. Bases must be of the anchor-bolt-mounted type.

2.6.2.2. For all regulations Refer to Attachment C – Kirtland Air Force Base Low and Medium-Voltage Electrical Design and Equipment Requirements_2023.

2.6.2.3. Contractor shall install 34 wooden poles and along the access road from Denise Ave SE/Powerline Rd to Substation 21. The distance is roughly 0.8 miles.

2.6.2.4. The Contractor is responsible for replacing all current conductors and securely attaching/terminating them to the new poles and adjacent poles using new hardware and insulators. The replacement conductors must be of the same type as the existing ones. The Contractor must confirm the sizes of all conductors and provide new hardware, including lightning arrestors and static wires.

2.6.2.5. Line phasing, line orientation and rotation shall be identified and maintained throughout construction, to match existing.

2.6.2.6. Stand-off and suspension insulators shall be like-for-like (i.e. polymer or porcelain) to be verified by the contractor.

2.6.2.7. Contractor shall replace all shoes, armor rods, and line dampers.

2.6.3. The Contractor shall design and adjust the sag of the conductors as required by applicable codes and verified through the Base. Avoid splicing whenever possible.

2.6.3.1. Contractor shall provide and install static ground bonding to the new poles with an irreversible crimp at top to static conductor and mechanical connection poles.

2.6.3.2. New poles shall be connected at the bottom of pole to grounding electrode with exothermic weld at ground rod, mechanical connection to pole.

2.6.3.3. Electrode grounding conductor shall be 4/0 copper.

2.6.3.4. Newly installed poles shall be independently labeled with permanent signage to identify the pole numbers using the existing numbering system.

Government will provide an ID number for contractor to make signage and install permanent ID plates.

2.6.3.5. The power in the conductors must be temporarily de-energized prior to working on the poles, removing the existing conductors, and adding new conductors to the new poles.

2.6.3.5.1. Coordination with the locally affected facility shall be an absolute necessity for every occurrence that the conductors are de-energized. Coordination will occur 30 days in advance of any power disconnect or outage.

2.7. Meeting and Conference Requirements

2.7.1. Meeting/Teleconference Support – Contractor shall lead and conduct meetings necessary to support design coordination and each design review. Contractor shall also lead and support weekly meetings and/or teleconferences through the construction phase of the contract. Weekly meetings are subject to change throughout the life of the project by approval of the Contracting Officer (CO).

Contractor shall prepare and maintain the weekly meeting agenda report which shall include the record of new and old discussion of technical issues, percent complete actual versus planned, and tabular reports for Requests for Information (RFIs) and submittals (open and upcoming). Contractor shall submit the meeting agenda in writing to the CO, PM, and CE prior to the weekly meeting. Contractor shall also prepare, update, and submit in writing to the CO, PM, and CE on a weekly basis, a three-week look ahead schedule to demonstrate construction progression from start to completion.

2.7.2. Contractor shall prepare minutes for meetings attended, including teleconferences, design reviews, weekly meetings, Red Zone meetings, and any other meeting required for completion of project, and distribute minutes to attendees within three working days.

2.7.3. Red Zone Meeting – Contractor shall support Red Zone meetings as part of the closeout process of the project. The Red Zone shall commence at 75-percent of construction completion. At these meetings, Contractor and the project stakeholders shall discuss, define, and achieve consensus on actions necessary to complete construction and support user occupancy. Meetings at the beginning of the Red Zone period will be held every two weeks then increase to weekly towards the final month of the project.

2.8. Produce Complete Project – Contractor shall design, furnish all parts, material, equipment, labor, supervision, and method and means as required to install and produce a complete turnkey project to the Government.

2.9. Contractor shall identify and comply with all applicable federal, state, and local laws;

statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, standards, regulations, guidance, and policies. Contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB), Unified Facility Criteria (UFC), and all related libraries. The primary criteria are the Air Force Criteria from the Documents Library. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the Contractor ’s responsibility to identify and comply with all applicable requirements.

2.10. At present, the Government is unaware of any additional HAZMAT conditions for this project. However, in the event asbestos, lead, or Polychlorinated Biphenyls (PCB) is suspected, Contractor is to immediately notify the CO by phone and follow-up with a written notification within 48 hours. A formal, funded modification may be necessary to define the necessary contract action. If sampling and testing are added to this contract, Contractor shall be responsible for sampling and testing of suspected materials. Any finishes damaged as a result of sampling shall be repaired by the Contractor.

2.11. Air Force Secure Facility Restrictions – The project location is not in a secure area;

however base access is required. The power lines in this project supply electricity to a critical area of the Base. Contractor is required to contact security forces at 505-846- 6944 daily before commencing construction and before disconnecting power.

2.12. Phasing the Work – All work shall be planned to minimize interference and interruption with the user’s mission. Contractor shall develop a phasing and outage plan with input from the facility users to minimize outage duration and impact on the user’s mission. Contractor shall be flexible in coordinating work near any scheduled outages, missions, or other construction activities that may disrupt or interfere with the user’s mission. This flexibility is essential to ensure minimal disruption to ongoing operations and to maintain a productive working environment for all stakeholders involved.

2.13. Contractor shall prepare submittals and deliverables on an AF3000 for approval in-writing by CE. Resubmittals shall be resubmitted on an AF3000 to the CE and CO, for approval in-writing by CE within seven (7) calendar days or as indicated on the

AF3000.

2.14. On-Site Field Verification – Contractor is responsible for visiting the site and conducting all field investigations and documentation throughout the life of the project that will allow for accurate design drawings, materials, and equipment needed for a complete project. Contractor is responsible for providing all field investigations needed to confirm existing conditions and current field conditions. Contractor shall verify in the field any site survey information, as-builts, geotechnical, and all other information that may have been provided by the Government. Contractor shall coordinate all site visits in advance with the CO, CE, and User.

2.15. Refer to Section 5 (Table 5.1 and 5.2) for criteria and requirements for all deliverables.

2.16. Contractor shall provide all design and installation services required for the completion of this SOW. The design and installation shall be in accordance with all applicable codes as listed in Section 3.0.

2.17. Prior to design and construction, a survey of all on site utilities is required. Potholing of all known, buried utilities within the project envelope shall be performed to identify geospatial location.

3. Regulatory Compliance and Standards

3.1. Compliance with Codes, References, and Standards: All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico, Department of Defense, current NFPA, NEC, IMC, IPC, applicable UFC’s, AFI’s, and all local building codes and ordinances. Governing code is the current IBC. Contractor shall follow the most current edition at the time of Notice to Proceed (NTP), apply to all codes, references, and standards. They included the following, but not limited to:

3.1.1. All applicable Unified Facilities Criteria (UFC) and applicable Unified Facility Guide Specifications (UFGS). This are posted at:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc).

3.1.2. Air Force Corporate Facilities Standards (AFCFS) located at:

https://afcfs.wbdg.org. This document is an interactive online tool.

3.1.3. Kirtland Air Force Base Installation Facilities Standards (Kirtland AFB IFS) located athttps://www.wbdg.org/FFC/AF/AFIFS/Kirtland_AFB_IFS_Final.pdf.

It is necessary to download the IFS for the PDF tools to function properly.

3.1.4. AFMAN 32-1084

3.1.5. Environmental Protection Agency, EPA 841-B-09-001, EISA-Section 438, Technical Guidance on Implementing the Stormwater Runoff Requirements for Federal Projects under Section 438 of the “Energy Independence and Security Act”.

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

3.1.6. UFC 3-301-01, Structural Engineering with Change 2

3.1.7. UFC 3-201-01, Civil Engineering

3.1.8. UFC 3-501-01 Electrical Engineering

3.1.9. UFC 3-550-01 Exterior Electrical Power Distribution

3.1.10. UFC 3-560-01 Electrical Safety, O&M

3.1.11. UFC 3-575-01 Lightning and Static Electricity Protection Systems

3.1.12. Unified Facility Guide Specifications as applicable to proposed design solution

3.1.13. NFPA 70 National Electrical Code (2023)

3.1.14. Air Force Manual 32-1064 Electrical Safe Practices

3.1.15. Air Force Manual 32-1065 Grounding Systems

3.1.16. American Society of Civil Engineers (ASCE) 7-16

3.1.17. ANSI/IEEE Std. 142 Recommended Practice for Grounding of Industrial and

Commercial Power Systems

3.1.18. IEEE C2 (2023) National Electrical Safety Code

3.1.19. Kirtland Air Force Base Low and Medium-Voltage Electrical Design and

Equipment Requirements

3.2. Operational Security (OPSEC) – OPSEC Training and Briefing requirements due to location of work.

3.2.1. Contractor’s management shall ensure that all employees, to include any sub-contractor employees, performing work on this effort receive an Operations Security (OPSEC) Awareness Briefing/Training prior to starting work and the briefing/training must be accomplished prior to entering the work site on day one of the work effort. The Government (i.e., Contracting Officer, Unit Security Assistant, Unit OPSEC Coordinator, or 377 Air Base Wing OPSEC/Signature Manager (377 ABW/SMO)), can provide a tailored lesson plan for use by the Contractor’s management to ensure training requirements are met. It is critical that Contractor employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, the Statement of Work, as-built or other drawings, etc., in public or outside of the worksite. Contractor’s management will track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned

CO.

4. Design and Engineering Services

4.1. Contractor shall perform and provide a detailed design and be responsible for a complete set of design documents. The design shall be completed by registered and licensed engineers and architects. The developer of the design shall be identified as the Designer of Record (DoR).

4.2. Contract Drawings

4.2.1. Produce drawings using Computer Aided Design and Drafting (CADD) and

Building Information Modeling (BIM) software as described in the project.

Provide Adobe Acrobat Portable Document Format (PDF) files for design review and record drawing submittals as required by the Government.

Drawings will comply with the DoD CADD Standard latest version and customer specific guidance. The CADD standard is available at (http://www.wbdg.org/ccb/) and BIM guideline.

4.2.2. The location plan(s), drawing index, drawing legend, abbreviations, and project title shall be located on the first sheet of the drawings; on a subsequent sheet all Life/Safety data shall be clearly compiled including, but not necessarily limited to, International Building Code (IBC) reference pertaining to the specific project and a building/site plan clearly indicating appropriate pertinent information such as fire separation walls, path of egress, etc. All drawings shall include a graphic scale. Lettering shall be no less than 1/8” high. The Government will provide the templates for the cover sheet, index sheet, etc.

Drawings shall be accurate, professional, and in sufficient detail, including all required schedules, tables, details, sections, plans, elevations, and general notes, to enable proper and satisfactory construction of the entire project.

4.2.3. Pre-Final Design (95%): Contractor shall submit a pre-final design package that will include, applicable deliverables described in deliverable requirements in Section 5 incorporating responses to all Government review comments and backcheck comments from previous submittals.

4.2.3.1. Contract drawings to include all sections, details, elevations, completed schedules and tables, Life/Safety data sheet, and general notes as required to include the basis for design clearly defined on the first sheet of each discipline.

4.2.4. Final Design (100%): Final design shall include all drawings, specifications, DAR with all comments and corrections incorporated.

4.2.4.1. The design by DoR at this level shall be complete, back checked, and fully corrected set of construction documents. All final drawings shall be sealed, stamped, signed, and dated by a project architect/engineer/principal of the firm registered in architecture and/or engineering as appropriate.

4.2.4.2. Files must be fully editable and match the drawings submitted for the final design submittal.

4.2.5. Drawings shall be prepared in AutoCAD provided in both full-size drawings (24" x 36") and reduced drawings (11" x 17").

4.3. Specifications Standards

4.3.1. Specifications shall be delivered at each design submittal stage in accordance with the deliverable requirements in Section 5.

4.3.2. Provide technical specifications that are project specific, definitive, and free of ambiguities. Use of the Unified Facilities Guide Specifications (UFGS) system is mandatory in preparing specifications for Design/Build projects. UFGS are available at the Whole Building Design Guide website (http://dod.wbdg.org/).

4.3.3. The UFGS are published only in electronic format and are intended to be used with SpecsIntact software. The UFGS Master complies with UFC 1-300-02.

Updated UFGS are posted quarterly in February, May, August, and November.

4.3.4. Technical specifications shall be written according to Unified Facility Guide Specifications (UFGS) format made available at Whole Building Design Guide.org (www.WBDG.ORG/FFC/DOD) coordinated with the required disciplines. Note: Contractor shall follow the Front-end specifications and be added to the design / build project specifications. Front-end specifications are provided with this SOW.

4.4. Design Analysis Report (DAR)

4.4.1. Design Analysis Report shall be provided bound on 8-1/2” x 11” paper and on approved electronic media as approved by CE. It shall be arranged by discipline, meet all division specific UFC requirements, and support design decisions made throughout the design. The DA shall provide a narrative description of the key elements and features of the design. It shall include calculations, material cut sheets, and explanations of options considered. The DA shall also contain as a separate section, all previous design review comments annotated with action taken, cost estimate, and a listing of any outstanding issues requiring resolution. Drawings shall be submitted under a separate cover.

4.4.2. The information provided in the paragraphs that follow shall be used at every submittal point to produce the various elements of a complete DAR.

4.4.3. Purpose: The DAR contents shall be used 1) to provide a narrative description of the key elements and features of the design; 2) to provide a basis for design, including assumptions and design criteria such as temperature, humidity, and loads; 3) to provide the information, justification, and calculations of the design;

and 4) to provide the designer’s thought process in the development of the design.

4.4.4. Specific Content: The format and organization within the outline are at the discretion of the Contractor. Include catalog cuts of proposed products where applicable. Update the contents of the DAR at each required submittal point to account for changes and corrections since the last submittal. Calculations need not be resubmitted at each point if the previously submitted calculations were complete and no corrections or changes were required. However, if calculations are not included with a subsequent submittal, the contents shall reference the submittal date, submittal title, volume number, and pages where the calculations may be reviewed. All calculations shall be included in the final submittal.

http://dod.wbdg.org/

4.4.5. Criteria: List all Air Force Manuals, regulations, instructions, military handbooks, UFC, codes, AFI, design guides, Comprehensive Plans (CPs), and CP bulletins used by the contractor for guidance in the project design.

4.4.6. Analysis Summary:

4.4.6.1. Describe the scope of work

4.4.6.2. Identify any violations of criteria that would occur if the project were constructed as described in the design documents.

4.4.6.3. Recommend phasing of construction if required to meet user needs.

4.5. Verify Information Needed – Contractor shall be responsible for obtaining additional information and any other information needed to develop accurate design drawings for a complete project. This may include creation of as-builts, site measurements, surveys, tests, and other material necessary to provide the Contractor with an adequate basis for design.

4.6. DoR Requirements During Construction - The DoR shall perform the following requirements during construction:

4.6.1. The DoR shall review ALL submittals, whether generated by the Contractor or a sub-contractor, for correctness, completeness, code compliance, safety requirements, design intent, and legal sufficiency prior to submission of each submittal to the Government. The DoR shall provide a recommendation to approve or disapprove the submittal, with a complete and detailed description of the reasoning for disapprovals, and the recommendation shall be signed by the DoR on the cover page.

4.6.2. The DoR shall review ALL Requests for Information (RFI) by the Contractor for correctness, completeness, code compliance, safety requirements, design intent, and legal sufficiency prior to submission of each submittal to the Government. The DoR shall provide a recommended response to the RFI, with a complete and detailed description of the reasoning for the recommended response, and the recommended response shall be signed by the DoR.

4.6.3. Not less than once per calendar month, the DoR shall visit the site and review the red line drawings being maintained by the construction Contractor. Within seven calendar days of the inspection the DoR shall issue a report to the Government evaluating the accuracy and currency of the red line drawings. The report shall be signed by the DoR.

4.6.4. The DoR shall attend and take minutes of any meeting with the Government during construction called by the Contractor or called by another party and the Contractor agrees to attend. Depending on the target agenda for the meeting the CO may waive this requirement on a case-by-case basis.

4.6.5. The DoR is responsible for all design/engineering aspects of the project through project close-out. The following sections describe the requirements that apply to the Contractor throughout the design and construction phases of the project.

4.7. Geospatial data

4.7.1. Geospatial/mapping data is required to be submitted for all work outside the bounds of footprints of buildings and structures. Contract deliverables that involve maps or other geospatial data shall be delivered in a geo-referenced GIS (Geographic Information System) or geo-referenced CAD format. For vector data, this shall be an ESRI geodatabase format (10.x), approved shape file by the IGI&S (Installation Geospatial Information and Services). For raster data, this shall be an ESRI compatible format.

4.7.2. All contract deliverables listed below that involve mapping or other geospatial data shall meet the following requirements:

4.7.3. These deliverables include, but are not limited to:

4.7.3.1. Site plans

4.7.3.2. Record drawings

4.7.3.3. Engineering designs, plans, or surveys

4.7.3.4. Topographic surveys or studies

4.7.3.5. Boundary or Cadastral surveys

4.7.3.6. Master Plan drawings

4.7.3.7. Pavement, grading, or excavation plans

4.7.3.8. Soil/geology studies or surveys report

4.7.3.9. Environmental assessments, surveys, studies, or plans

4.7.3.10. Electrical designs, surveys, studies, or plans

4.8. Survey

4.8.1. Global Position Systems (GPS) or comparable traditional survey methods will be used to collect geospatial data (e.g., northing, easting, and elevation above or below the Earth's surface) for all new pole locations. For construction purposes this data will be obtained at the time of construction and prior to burial in the case of underground utilities. Survey methods shall meet accuracy standards for actual results.

4.8.2. Accuracy: Information shall be collected at no less than sub-foot for base areas and sub-meter for areas outside of the base boundary. All data shall be collected within submeter accuracy, except for utilities underground data, which shall be collected at survey grade accuracy of 1 foot or less. This data shall meet or exceed National Map Accuracy Standards at the corresponding scales.

Delivered data shall meet these accuracy standards at no less than 95%.

4.8.3. Projection/Coordinate System: Geospatial data shall be delivered in a georeferenced GIS (Geographic Information System) format. All geospatial data shall be delivered in the WGS_1984_UTM_Zone_13N coordinate System in Meters.

4.8.4. Feature Attributes: Contractor shall identify the classification, type, size, location, ID number, and any other necessary attributes (specified by the Government) for all surveyed, mapped, designed, or proposed features.

5. Deliverable Requirements

5.1. Period of Performance

5.1.1. The start of design and construction shall be approved by the CO in writing as two separate Notice to Proceeds (NTP). Calendar days provided in the table below are timeframes to accomplish submittals and final inspection/acceptance which should be considered when developing the overall schedule.

5.1.2. Contractor shall provide 1) an overall schedule to meet the period of performance date/completion date; and 2) a three-week look ahead with the existing week to show how work is to progress from start to completion. The days provided in the table below are timeframes to accomplish plans review, submittal reviews and final inspection/acceptance which should be considered when developing the overall schedule.

5.1.3. The Government requires completion of the project within 280 days of contract award. The following Table 5.1 shows the timeframe of each Government response requirement.

5.1.4. Contractor shall provide 95%, and 100% design submittals in accordance with Table 5.2. The design analysis should include investigative and research information. Allow 21 calendar days for Government review following each submittal.

5.1.5. Schedule 95% review conferences at Kirtland AFB after Government comments have been provided to the Contractor and the Contractor has prepared responses.

5.1.6. Upon Government approval of the 95% design, Contractor shall provide the 100% design submittal.

5.1.7. Upon Government approval of the 100% design, Contractor shall provide the final 100% design submittal.

5.1.8. The 100% final design shall be manually signed, dated, and sealed by the licensed design professionals responsible for the design. Final SI, drawing and specification set submitted shall be an original signed set; copies will not be accepted.

Table 5.1

5.2. Submittal Quantities. (See Table 5.2)

Table 5.2

SUBMITTAL DESCRIPTION NUMBER OF

COPIES

95% DESIGN

Full Size (D) Drawings in DWG and PDF format (AutoCAD & Acrobat)

DoD SAFE

Reduced Size Drawings (11 X 17) PDF format DoD SAFE Specifications in PDF format DoD SAFE Design Analysis Report in PDF format DoD SAFE Estimated Const. Sched. (MS Project, PDF) DoD SAFE Construction AF66 (MS Excel & PDF) DoD SAFE

100% DESIGN

Full-Size (D) Drawings (Sealed Original w/1 Copy) 1 Set Reduced Size Drawings (11 X 17) PDF format DoD SAFE Full Size (D) Drawings in DWG and PDF format (AutoCAD & Acrobat)

DoD SAFE

Specifications (Sealed Original w/1 Copy) 1 Sets Specifications in PDF and Word format DoD SAFE Design Analysis Report (8-1/2 X 11 Bound, 2 Sided) PDF format

1 Ea.

Design Analysis Report (PDF and Word) DoD SAFE Estimated Const. Schedule (MS Project, PDF, Hard Copy) 1 Ea.

Construction AF66 (MS Excel & PDF) DoD SAFE

REQUIREMENT No. of Calendar Days

Contract Award – Design NTP 10 Days

Contractor Design Submittal 95% and 100% (30 days each) 60 Days

Government Review: 95% - Includes Government review and comments (14 days) and Contractor responses time (7 days) for each submittal.

(21 days each) 21 Days

Review Meetings – After Contractor responses are provided

1 Day each

Government – 100% Back check 7 Days Preconstruction Conference NTP Meeting 1 Day Submit Permits & Waivers as required Up to 60 Days Contractor – Construction Submittals 21 Days Demolition and Construction 90 Days Pre-Final Inspection and Punch-list 7 Days Final Inspection and Acceptance 1 Day

6. Construction Services

6.1. The Contractor shall be responsible for providing a complete and useable product and shall be responsible for accomplishing all tasks outline herein, drawings, and specifications.

6.2. Facility/User Coordination

6.2.1. Project Coordination: All work shall be coordinated with the CO in conjunction with the PM and CE. The PM shall coordinate with the facility user.

6.2.2. Minimize interference with regular Kirtland AFB activities: The Contractor shall plan construction activities to minimize interference with the normal activities of Kirtland AFB occupants in the remaining areas of the facility and the neighboring facilities, surrounding streets, and parking areas.

6.2.3. Contractor will not have access to the facilities restrooms. Contractor shall provide alternate facilities to accommodate the construction workforce.

6.2.4. Owner Occupancy: The project shall be scheduled and executed to minimize conflict and to facilitate user’s operations. Changes to the approved schedule shall be vetted through the CO to support minimal operation impact.

6.2.5. Contractor shall be flexible when coordinating work near active missions, outages, and construction activities that may interrupt or interfere with the user’s mission.

6.2.6. Contractor shall phase construction activities to least affect the active mission identified above. Any construction activates that will affect or interfere with the active mission shall be coordinated with the user four weeks prior to the start of those activities.

6.2.7. Fire Suppression outages shall require coordination and Contractor flexibility with the user and fire department, due to user’s requirements that shall be followed during the outage.

6.3. Staging, Storage, and Parking

6.3.1. The Government will designate an area for construction staging and storage.

The exact location will be discussed and determined in the pre-construction meeting. The location shall not impede access for emergency response vehicles and personnel. See Attachment B – Laydown Yard.

6.3.2. Parking shall be in designated parking spaces and in designated parking areas.

Exact areas designations to be discussed during the pre-construction meeting.

Parking will not be allowed on sidewalks or grass areas.

6.3.3. Construction shall not commence without prior coordination with CO, CE, and user.

6.4. Availability of Site

6.4.1. Workdays are normally defined as 8-hour duty days of Monday through Friday, excluding federal holidays and family days. Normal hours of operation are 7:00 AM to 4:00 PM. Major outages to the facility or mission shall be kept to a minimum and scheduled 30 days in advance. Due to the location of the project and proximity to important building, there will be delays to power outages.

6.4.2. Holidays: All federal holidays are observed and are not considered duty days.

6.4.3. Family Days: There will be limited Government staffing on family days. If the

Contractor’s schedule overlaps any of these holidays, the Government will accommodate work if possible.

6.4.4. Work after business hours, on weekends, or federal holidays will be allowed if requested 14 days in advance to the CO in writing for approval and not interfere with base missions. After business hours, federal holidays, and weekend work requests are dependent on the user’s ability to support the request.

6.4.5. Contractor may encounter delays to accommodate the Air Force’s mission and exercise activity. If such delays occur, it is the responsibility of the Contractor to document such delays and notify the CO within 14 calendar days.

6.5. Schedule and Planning Requirements

6.5.1. The Contractor shall provide, with each progress payment, a Critical Path

Method (CPM) schedule for tracking work progress for the entire project from NTP to closeout documents. The CPM shall detail the project schedule and status using Gantt charts, which shall depict percent complete for each task. The Contractor shall prepare and submit an AF Form 3064 and AF3065 for approval.

6.5.2. Contractor shall submit three-week look ahead schedule to show how work is to progress from start to completion, if warranted, Contractor shall also submit a drawing to visually to depict areas work during the same period. Three-week look ahead schedule shall be submitted every two weeks unless major changes happen between the two weeks that can affect coordination with Kirtland AFB.

6.6. Notification Requirements

6.6.1. The Contractor is required to notify the CO and PM of anything they believe is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, the Contractor and its team is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include but are not limited to health risks, spills, changes in critical or key personnel. If encountered, immediately stop work, report the discovery to the CO, and PM, and implement the appropriate safety precautions. Field activities shall not resume until clearance is received from the CO. On critical issues, verbal notification shall be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

6.6.2. Utility outages: Outages require 30-day notice to schedule. After business hours and weekend work requests are dependent on the user’s ability to support the request.

6.7. Permits/ Environmental Requirements

6.7.1. The Contractor shall comply with all guidance provided by Kirtland AFB on the AF Form 103 Digging Permit Request and/or the AF Form 813 Request for Environmental Impact Analysis. For projects with ground disturbance, failure to comply with the Albuquerque Environmental Health Department (AEHD) Fugitive Dust Control regulation at 20.11.20 New Mexico Administrative Code (NMAC) may result in a notice of violation and financial penalty to the Contractor.

6.7.2. Disturbances that are three-quarter of an acre and over require a Fugitive Dust Control Permit (FDP), which shall be reviewed and approved by Kirtland AFB and the City of Albuquerque.

6.7.3. Disturbances that are 1 acre and over require a Storm Water Pollution Prevention Plan (SWPPP) and FDP, which shall be reviewed and approved by Kirtland AFB and the City of Albuquerque.

6.7.4. The following permits are required on the subject project:

6.7.4.1. Welding/Burn Permit

6.7.4.2. Stormwater Pollution Prevention Plan (SWPPP)

6.7.4.3. Fugitive Dust Permit (FDP)

6.7.4.4. Dig Permit

6.7.5. All permits and waivers shall be approved prior to any on site work can begin.

6.7.6. Other permits may be required on this project. Particular attention shall be paid by the Contractor to the requirements specified in the Kirtland AFB Checklist of Environmental Requirements for this project, which detail regulations with which those executing the work of the contract shall comply. See – Checklist of Environmental Requirements.

6.7.7. If changes are made to the project, or new laws/policies enacted by the local agencies, there may be additional permits required for construction. Prior to work starting, it is recommended that the contractor verify current permit requirements are being met at the time of construction.

6.8. The Contractor shall comply with all AF, state, local, and federal environmental regulations. All applicable permits and approvals required by AF, Bernalillo County, City of Albuquerque, and the State of New Mexico shall be obtained prior to construction start.

6.9. Photo Documentation

6.9.1. During construction, prepare digital photo documentation of weekly field activities and progress in conjunction with the Government inspector. Digital photos shall be submitted using a minimum five mega pixel photograph in JPEG format. Provide an index for each set of photographs submitted, identifying the project number, the Contractor, and a brief description.

Photography of any kind shall be coordinated through the CO, PM, and CE. The PM shall coordinate with facility Point of Contact (POC).

6.10. Accident Prevention Plan (APP) and Checklist – Provide an APP and checklist in accordance with EM 385-1-1 for review…